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eXpendit

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Restricted Expenditures
Persons Indebted to the State

Verify vendor warrant hold status on contracts, local funds, payment cards and emergency purchases

Agencies and institutions are required to verify a person’s hold status for:

  1. Transactions involving a written contract
  2. Payments made with local funds
  3. Payment card purchases over $500

Agencies and institutions must not proceed with purchases made with local funds or payment card purchases over $500 until the warrant hold has been released. Emergency payments are not subject to this requirement.

Texas Government Code Section 2252.903, requires agencies to verify the person’s warrant hold status no earlier than the seventh day before and no later than the day of contract execution for transactions involving a written contract. According to Texas Government Code Section 2252.903, agencies or institutions may not enter into a written contract with a person on warrant hold unless:

  1. The contract requires the agency’s payments under the contract to be applied directly toward eliminating the person’s debt or delinquency, and
  2. The requirement described in Subdivision (1) specifically applies to any debt or delinquency, regardless of when it arises.

Payments made through the Uniform Statewide Accounting System (USAS) are automatically checked for holds and the system identifies payments issued to persons with outstanding state debt.

The Texas Identification Number System (TINS) is the system of record for accessing vendor hold information. Field staff unable to access TINS may use the Vendor Hold Search website.

Refer to the Warrant Hold tab of TexPayment Resource and Reporting of State Debts and Hold Offset Procedures (APS 028) (FPP E.037) for details on agencies and institution’ warrant hold responsibilities.

Definition

Person
Means an individual, partnership, association, corporation, or other private legal entity.

Sources [+]

Texas Education Code Sections 57.48, 57.482; Texas Family Code Section 231.007(a)–(k); Texas Government Code Sections 403.055(a)–(l), 403.0551, 403.0552, 2107.008, 2252.903(a)–(d).