TINS Online Entry Web-Based Training
Lesson 2: Online Entry Screens
Payee Master Level Setup (PMSTUP)
Once your preliminary research is complete, you are ready to set up the new payee. This requires two records:
- A payee master record.
- An initial mail code.
Payee Master Record
PMSTUP is used to set up the payee master record and includes a Step 1 and Step 2 screen. For complete step-by-step instructions,see Master and Mail Code Setups and Changes on TexPayment Resource.
STEP 1 screen
Step A: Access PMSTUP using one of two options:
- TINS – Update Menu (PYMENU) is a menu-driven screen that lists each entry screen so users do not need to remember the six-letter screen IDs.
- Type PYMENU on Line 1 on any TINS screen and press Enter.
- Enter A in the
ENTER OPTIONfield and press Enter to display the PYMENU Step 1 screen.
PYMENU MM/DD/YY
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: A
PF3-QUIT PF4-INQMEN
- Line 1 Entry requires users to know the six-letter screen ID.
- Enter PMSTUP on Line 1 and press Enter to display the Step 1 screen.
PMSTUP – Step 1 Screen
PMSTUP MM/DD/YY
PAYEE MASTER LEVEL SETUP - STEP 1
ENTER THE NUMBER PROVIDED BY PAYEE IN THE APPROPRIATE FIELD (ENTER ONLY ONE)
__________ SSN - SOCIAL SECURITY NUMBER (9 DIGITS)
__________ EIN - EMPLOYER IDENTIFICATION NUMBER (9 DIGITS)
__________ ITIN - INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (9 DIGITS)
__________ OTHER - COMPTROLLER-ASSIGNED (11 DIGITS)
PRESS ENTER WHEN READY
PF3=QUIT PF12=PYMENU
Step B: On the Step 1 Screen, enter the payee’s nine-digit identification number from the application form in the appropriate field:
- SSN.
- EIN.
- ITIN.
- Other –
COMPTROLLER-ASSIGNED (11 DIGITS): See Comptroller-Assigned TINs for detailed information.
Step C: Press Enter to display the Step 1 screen.
When you press Enter, the nine-digit SSN, EIN and ITIN go through a validation process to ensure they meet the criteria of the federal agency that issues these numbers. If the nine-digit SSN, EIN or ITIN does not meet the validation rules:
- TINS displays the error message NUMBER ENTERED IS NOT VALID.
- The Step 2 screen is not accessible until the number entered on the Step 1 screen passes validation.
- The agency must contact the payee to request a valid number and rekey the number.
For information on this validation process, see SSN/ITIN/EIN Validation Rules.
Once the ID number entered on the Step 1 screen passes validation, it is carried over to the Step 2 screen with the appropriate field label (SSN, EIN, ITIN, PAYEE NUMBER).
PMSTUP – Step 2 Screen
PMSTUP MM/DD/YY
PAYEE MASTER LEVEL SETUP - STEP 2
SSN: XXXXXXXXX
INPUT SOURCE: XXX OWNERSHIP TYPE: _ TAXPAYER NUMBER: ___________
SOLE OWNER’S NAME: __________________________________________________
SSN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: _ TIN STATUS: A
PF3=QUIT PF12=PYMENU
Step D: Enter the following fields on the Step 2 screen:
INPUT SOURCE: Is autofilled with your agency’s three-digit number. It is a protected field and cannot be changed.OWNERSHIP TYPE: Requires the user to enter the appropriate one-letter code. The following ownership types require additional fields:
| Ownership Type | Required Fields |
|---|---|
| S=Sole owner |
|
| P=Partnership |
|
L=Texas limited partnership |
Enter a 10-digit number; if fewer than 10 digits were provided, add preceding zeros. |
Enter only the required fields for the selected ownership type as listed above. Leave the required fields for the other ownership types blank.
TAXPAYER NUMBER:It is a protected field and cannot be entered.IAT IND:Optional field. Leave it blank. The indicator is determined based on the payee’s direct deposit authorization form.TIN STATUS:Autofilled (A=Active). It is a protected field and cannot be changed.
Step E: Press Enter to display the prompt ADD RECORD? (Y/N):
PMSTUP MM/DD/YY
PAYEE MASTER LEVEL SETUP - STEP 2
SSN: XXXXXXXXX
INPUT SOURCE: XXX OWNERSHIP TYPE: P TAXPAYER NUMBER: ___________
SOLE OWNER’S NAME: __________________________________________________
SSN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: PARTNER 1_________________________________________
SSN: 123456789 EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: PARTNER 2_________________________________________
SSN: 122333444 EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: _ TIN STATUS: A
ADD RECORD? (Y/N): Y
PF3=QUIT PF12=PYMENU
Step F: Verify your entries with the information provided on the authorization form.
- Enter N if any of your entries need correction. Your entries will be deleted, and TINS displays the Step 1 screen. Rekey your entries on both the Step 1 and Step 2 screens.
- Enter Y if your entries are correct and press Enter to display the Payee Mail Code Setup (PMCTUP) screen. See Payee Mail Code Setup (PMCTUP) for PMCTUP instructions.
Sole Owner ID
Sole owners have the option to be set up with their SSN/ITIN or EIN. TINS compares the nine-digit number entered on the Step 1 screen to the sole owner’s SSN or ITIN entered on the Step 2 screen.
| If … | Then … |
|---|---|
The number on the Step 1 screen was entered in the SSN field |
Enter the same number on the Step 2 screen in the sole owner’s SSN fieldOtherwise, error: MUST ENTER THE SAME SSN IN THE SSN FIELD. (ITIN FIELD MUST BE BLANK) |
The number on the Step 1 screen was entered in the ITIN field |
Enter the same number on the Step 2 screen in the sole owner’s ITIN field Otherwise, error: MUST ENTER THE SAME ITIN IN THE ITIN FIELD. (SSN FIELD MUST BE BLANK) |
The number on the Step 1 screen was entered in the EIN field |
|
Partnership ID Versus Partners’ IDs
The identification number of the partnership must be an EIN on the Step 1 screen. The two partners for a partnership can be two individuals with SSNs or ITINs, two businesses with EINs, or a combination of an individual and a business. TINS compares the partnership’s EIN entered on the Step 1 screen to the two partners’ SSNs, EINs and ITINs on the Step 2 screen.
| Step 1 screen | Step 2 screen |
|---|---|
| Enter the partnership’s EIN |
|
Charter Number
A 10-digit charter number is required for the four ownership types L, T, A and C. TINS disallows the following invalid numbers and displays the error message INVALID CHARTER NUMBER:
- 0000000000 (10 zeros).
- 1234567890.
- 0123456789.
- Repeated 10 digits of 1 through 9 (1111111111, 2222222222, etc.).
- If the 10-digit number includes the nine-digit EIN entered on the Step 1 screen.
- If the 10-digit number includes the nine digits of the payee’s Comptroller’s taxpayer number.
The charter number must be unique for each payee setup that requires this field. If the charter number is already on file for another payee, TINS displays the error message SUBMITTED CHARTER NUMBER ALREAD ON FILE WITH TIN XXXXXXXXXX. Obtain a valid charter number by:
- Contacting the payee.
- Performing a search on MTSUMM.
- Contacting the Secretary of State at (512) 463-5555.
Next: Payee Mail Code Setup (PMCTUP) - Continuation From PMSTUP