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TINS Inquiry Web-Based Training

Lesson 3: Payee Master and Mail Code Information

Payee Mail Code Information (PYADDR)

A payee mail code is the second part of a TIN (payee) record and cannot exist without the payee master record displayed on PYMAST. PYADDR displays the payee name and address information; it serves as a payment instruction that determines the payee name and address printed on a warrant (state check). Each mail code is associated with a payee name and address information that will be printed on the warrant. Alternately, a mail code may have direct deposit instructions to issue direct deposit payments instead of warrants.

A mail code is a three-digit number assigned by TINS in ascending order beginning with 000, then 001, 002, etc. When a payee is set up with the initial mail code, the mail code is 000, which is added as a suffix to the 11-digit TIN (1XXXXXXXXX6.000). If the address an agency needs for a warrant is not displayed in PYADDR, the agency will set up a new mail code and TINS will assign the next available mail code.

PYADDR can be used to:

  • Verify if a payee has been set up in TINS.
    • If the payee is set up, PYADDR displays all its mail codes.
    • If the payee is not set up, TINS displays the message MAIL CODES DO NOT EXIST; MASTER SETUP REQUIRED.
  • Check the mail code STATUS field.
    • If the status is ACTIVE, the mail code can be used to issue payments.
    • If the status is INACTIVE, the mail code cannot be used to issue payments.
  • Confirm an address before warrants are issued.
  • Verify the ownership type.
  • Perform a search for an agency’s 1099 mail code.

Accessing PYADDR

There are two ways to access PYADDR:

  • Select PYADDR from the menu on INQMEN (ENTER OPTION: A) and press Enter.
    • Enter a 10- or 11-digit number in the TIN subfield and press Enter to display all mail codes for the TIN.
    • Enter a 10- or 11-digit number in the TIN subfield, enter a three-digit mail code in the optional MAILCODE subfield and press Enter to display only that specific mail code, or leave the MAILCODE subfield blank to display all mail codes.
      – or –
  • Enter PYADDR on Line 1 on any TINS screen.
    • To display all mail codes for the TIN, enter the TIN on Line 1.
      • With a 10-digit number, enter PYADDR.1XXXXXXXXX and press Enter.
      • With the 11-digit TIN, enter PYADDR.1XXXXXXXXX6 and press Enter.
    • To display only a specific mail code for the TIN, enter the TIN and mail code on Line 1.
      • With a 10-digit number, enter PYADDR.1XXXXXXXXX(space).XXX where XXX is the mail code and press Enter.
      • With the 11-digit TIN, enter PYADDR.1XXXXXXXXX6.XXX where XXX is the mail code and press Enter.

PYADDR via INQMEN 

INQMEN                                                                     MM/DD/YY 
                            TINS - INQUIRY MENU 
   
             A   -   (PYADDR) - PAYEE MAIL CODE INFORMATION  
             B   -   (PMTHIS) - PAYEE MAINTENANCE HISTORY 
             C   -   (PVOUIN) - PAYEE VOUCHER HISTORY
             D   -   (PYHOLD) - PAYEE HOLD INFORMATION  
             E   -   (PYMAST) - PAYEE MASTER INFORMATION
             F   -   (PYDIST) - PAYMENT DISTRIBUTION - DIRECT DEPOSIT
             G   -   (PYWRNT) - PAYEE PAYMENT INFORMATION 
             H   -   (PFYWRT) - PRIOR FY PAYMENT INFORMATION 
             I   -   (PYWTHD) - PAYEE WARRANTS ON HOLD 
             J   -   (PYWTHR) - PAYEE HELD WARRANTS RELEASED 
             K   -   (PAYVEN) - VENDOR PAYMENT INFORMATION  
             L   -   (PYWTHB) – PAYEE WARRANTS ON HOLD AND RELEASED 
             M   -    NOT OPERATIONAL
             N   -   (RSNINQ) - AGENCY HOLD REASON INQUIRY 
             O   -   (BANKIN) - FINANCIAL INSTITUTION INFORMATION 
                        ENTER OPTION: A          
       MUST ENTER TIN: ___________  OPTIONAL: MAILCODE: ___ OR
                                             ZIPCODE:  _____ 
 
  
   
   PF3-QUIT                           PF12=PYMENU

Once PYADDR displays mail code information, you can navigate within the screen. If the message at the bottom of the screen displays:

  • END OF DISPLAY: There are no additional mail codes to display.
  • CONTINUE: There are more pages to view additional mail codes. Additional PF keys are displayed to navigate within PYADDR:
    • PF8=FRWD: Navigates forward to the next page.
    • PF7=BACK: Displays only after PF8 and PF11 are used and navigates back to the previous page.
    • PF11=BOT: Navigates to the last page of mail codes.
    • PF10=TOP: Displays only after PF7, PF8 or PF11 are used and navigates back to the top of PYADDR, the first page of mail codes.
  • ENTER=ADDL DATA: You have viewed the first 10 pages of mail codes and there are more mail code pages to display. PYADDR displays 10 pages at a time and displays this message on each 10th page. Press Enter to navigate to the next set of 10 pages.

PYADDR Example 1 

PYADDR. 1XXXXXXXXX6                                                     MM/DD/YY
      PAYEE NUMBER: 1XXXXXXXXX6               TAXPAYER NUMBER: 1XXXXXXXXX6
    OWNERSHIP TYPE: SOLE OWNER                IAT IND:
  ACTIVE:       MC CNT: 1         1099 MC LOOKUP: PF12   NEXT AVAILABLE MC: 001

  MAIL CODE: 000   SIC CODE: 9999   SECURITY TYPE: 1    SECURING SOURCE: XXX
    STATUS: A                                        TELEPHONE: XXX-XXX-XXXX                                                                
     NAME: SOLE OWNER NAME				     ADDRESS IND: S      
  ADDRESS: DBA BUSINESS NAME 
           C/O BILLING DEPARTMENT                                                 
           DELIVERY ADDRESS                                              
 
     CITY:   CITY NAME           STATE: XX  ZIPCODE: XXXXX - 0000   ZONE CODE: XXX  






END OF DISPLAY - PF1=HELP, PF3=QUIT, PF4=MENU

Field Descriptions

PAYEE NUMBER
Displays the 11-digit TIN.
TAXPAYER NUMBER
Displays the 11-digit taxpayer number assigned by the Comptroller’s tax system. This field is blank if the payee does not have a taxpayer number.
OWNERSHIP TYPE
Displays the type of ownership.
IAT IND
IAT stands for international ACH transaction, which is a direct deposit payment destined to be sent to a foreign country. This indicator is used by agencies to determine if the payee is eligible to apply for direct deposit.
  • If the field is blank, the payee can submit an authorization form requesting to be set up for direct deposit.
  • If the field displays Y (yes), the payee cannot be set up for direct deposit.
    The Y indicates an agency received confirmation from the payee on the authorization form that the payments are destined for a financial institution outside of the U.S. For more on IATs, see the IAT and TINS IAT Indicator Tutorial.
TIN STATUS
Displays the status of the TIN:
  • ACTIVE indicates the TIN can be used for payment.
  • INACTIVE indicates the TIN cannot be used for payment.
MC CNT
Stands for “mail code count.” Displays the total number of mail codes set up for the TIN, both active and inactive.
1099 MC LOOKUP
Displays an agency’s designated mail code based on the most recent 1099-eligible payment, accessed by pressing the PF12 key for for a pop-up inquiry screen.
NEXT AVAILABLE MC
Displays the next mail code the system will assign when a new mail code is set up.
MAIL CODE
Displays the three-digit mail code.
SIC CODE
Displays the four-digit Standard Industrial Classification code (SIC) used to identify the payee type.
SECURITY TYPE
Displays a one-digit number for the security level assigned to a mail code. Security level values and descriptions are:
  • 0 – The mail code can be viewed and changed by any agency.
  • 1 – The mail code can be viewed by any agency but changed only by the securing agency.
  • 2 – The mail code can only be viewed and changed by the securing source agency.
SECURING SOURCE
Displays the three-digit number for the agency or source, such as a system interface, that secured the mail code.
  • Only the securing agency or source can change the mail code information.
  • If the mail code has the maximum security Level 2 and the viewing agency is not the securing source agency, the message SECURED MAIL CODE is displayed and the name and address for that mail code are not displayed.
STATUS
Displays the status of the mail code:
  • ACTIVE indicates the mail code can be used for payment.
  • INACTIVE indicates the mail code cannot be used for payment.
ON HOLD
This field only displays if the payee has been reported as owing a state debt. If the payee is not on hold, the field does not display. It is not displayed on PYADDR Example 1 above but is displayed on PYADDR Example 2 below. 
UNMASK TIN
This field only displays with a Y (yes) if the mail code is for a payee’s Internal Revenue Service (IRS) tax levy order or bankruptcy court order. The IRS or bankruptcy court requires the full EIN or SSN printed on the warrant. If the indicator has not been set, the field is not displayed, and the 1 TIN or system-assigned 7 TIN will be printed and masked on the face of a warrant. This field is not displayed on PYADDR Example 1 above but is displayed on PYADDR Example 2 below.
HOLD BYPASS
This field only displays if the indicator has been set to 1 or 2. It is not displayed on PYADDR Example 1 above but is displayed on PYADDR Example 2 below.
  • 1 Annuity Net Pay, C/S Deducts indicates the payee receives annuity payments but child support holds are bypassed as determined by the office of the Attorney General and the Teacher Retirement System, Employees Retirement System or Texas Emergency Services Retirement System.
  • 2 IRS Tax Levy, Bankruptcy indicates a payee who is set up with an IRS tax levy or a federal bankruptcy court order. The indicator bypasses all holds and ensures payments to the IRS and bankruptcy courts are distributed promptly.
TELEPHONE
Displays payee’s area code and phone number if provided or field may be blank.
NAME
Displays the payee’s name as it will be printed on the warrant.
ADDRESS IND
Displays one-character value for the results of the address validation process on each mail code:
  • S: The address has been validated and standardized.
  • F: The address is identified as a foreign address and has neither been validated nor standardized.
  • M: The address has been overridden by the address validation process and is neither a validated nor standardized address.
  • T: The address has been validated and standardized but the city name has been truncated due to the length of the CITY field, which is limited to 20 characters.
  • BLANK: The address has neither been validated nor standardized.
ADDRESS/CITY/STATE/ZIP CODE
Displays the payee’s mailing address.
ZONE CODE
Displays the three-digit code for county, state or world geographic region associated with the mailing address.

PYADDR Example 2 shows the location of the following three fields that display only when there is a value to display: 

  • ON HOLD
  • UNMASK TIN 
  • HOLD BYPASS 

PYADDR Example 2 

PYADDR. 1XXXXXXXXX6                                                     MM/DD/YY
      PAYEE NUMBER: 1XXXXXXXXX6               TAXPAYER NUMBER: 1XXXXXXXXX6
    OWNERSHIP TYPE: SOLE OWNER                IAT IND:
  ACTIVE:       MC CNT: 1         1099 MC LOOKUP: PF12   NEXT AVAILABLE MC: 001

  MAIL CODE: 000   SIC CODE: 9999   SECURITY TYPE: 1    SECURING SOURCE: XXX
    STATUS: A          ON HOLD                       TELEPHONE: XXX-XXX-XXXX                                                                                 
 UNMASK TIN:  Y      HOLD BYPASS:  2                  
     NAME: INTERNAL REVENUE SERVICE                            ADDRESS IND: S    
  ADDRESS: FOR PAYEE NAME 
           DELIVERY ADDRESS LINE 1                                                 
           DELIVERY ADDRESS LINE 2                                           
   CITY:  CITY NAME           STATE: XX  ZIPCODE: XXXXX - 0000   ZONE CODE: XXX  







END OF DISPLAY - PF1=HELP, PF3=QUIT, PF4=MENU

For more information about PYADDR, see  Payee Mail Code Information (PYADDR) new window in TexPayment Resource.

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