TINS Direct Deposit Web-Based Training
Lesson 3: Setting Up Direct Deposit
Payee Direct Deposit Setup (PDDSUP) Screen
PDDSUP is used to set up a payee to receive direct deposit payments. Users must have the proper security to access TINS online entry screens. Contact your agency security coordinator if you do not have access.
To perform updates on TINS entry screens, an 11-digit TIN is required. Only inquiry screens allow the use of a 10-digit TIN when the system-assigned 7 TIN and/or the check digit is not known. The TINS Payee Number Matrix PDF defines the TIN requirement for each TINS entry screen and type of updates.
Custodial Agency
The agency that sets up direct deposit for each payee’s mail code becomes the custodial agency for that mail code. A single payee may have multiple mail codes with different custodial agencies. Only the custodial agency can:
- Change or cancel direct deposit for that mail code.
- View the direct deposit information if the mail code’s Standard Industrial Classification (SIC) code is not 9903.
Accessing PDDSUP
There are two methods to access PDDSUP.
Method 1. From the TINS – Update Menu (PYMENU) screen:
- Enter PYMENU on line 1 on any TINS screen and select Enter.
- Enter E (PDDSUP) in the ENTER OPTION field and select Enter.
Example - PYMENU
PYMENU MM/DD/YY
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: _
PF3-QUIT PF4-INQMEN
Method 2. Enter PDDSUP on line 1 on any TINS screen:
- Without the TIN and select Enter.
– or – - With the 11-digit TIN, enter:
- The system-assigned 7 TIN (PDDSUP.7XXXXXXXXX5) for an individual who is set up with an SSN or ITIN and select Enter.
- 1 + nine-digit EIN + check digit (PDDSUP.1XXXXXXXXX6) for a business entity and select Enter.
- The 11-digit Comptroller-assigned 3 TIN (PDDSUP.3XXXXXXXXX0) and select Enter.
Example – PDDSUP
PDDSUP MM/DD/YY
PAYEE DIRECT DEPOSIT SETUP
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
BANK TRANSIT CODE: _________
BANK ACCOUNT NUMBER: _________________
BANK ACCOUNT TYPE: __
SIC CODE 9903 (Y/N): N
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PF3=QUIT PF12=PYMENU
ENTER DIRECT DEPOSIT INFORMATION – PRESS ENTER
Steps
- Enter the following fields:
PAYEE NUMBER: Enter the 11-digit TIN. If PDDSUP was accessed via Method 2 with the 11-digit TIN, the TIN is autopopulated.MAIL CODE: Enter the three-digit mail code.INPUT SOURCE: The field is protected and defaults to the user’s three-digit agency number.BANK TRANSIT CODE: Enter the nine-digit routing number for the payee’s financial institution.BANK ACCOUNT NUMBER: Enter the payee’s account number up to 17 digits without spaces or characters.BANK ACCOUNT TYPE: Enter one of the following two-digit numbers. If an invalid account type is entered, TINS displays the message Account Type Must be ‘22’ or ‘32’.- 22 for checking account
- 32 for savings account
SIC CODE 9903: Defaults to N. Update the field as follows:- Y if the payee’s mail code address is not confidential and is paid by multiple agencies.
- N if the payee’s mail code address is confidential.
COMMENTS: Enter information that may be helpful for historical and/or audit purposes. Comments are not stored and cannot be accessed later. A screen print is needed if you want to maintain comments entered. - Select Enter to display the message ALL CORRECT? (Y/N):
- Verify the information entered against the authorization form.
- Enter Y if the information entered is correct and select Enter.
- If no error message is displayed, the message RECORD ADDED is displayed at the bottom of the screen with PF keys to navigate to other screens.
- If an error message is displayed, correct the entry, reenter Y and select Enter again.
- Enter N if the information entered is not correct and select Enter. All entry fields will be cleared and will need to be rekeyed.
- Enter Y if the information entered is correct and select Enter.
- Verify your entries using the PYDIST screen, next in this lesson.
Example – PDDSUP Pending
PDDSUP. MM/DD/YY
PAYEE DIRECT DEPOSIT SETUP
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXX____________
BANK ACCOUNT TYPE: XX
SIC CODE 9903 (Y/N): N
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
ALL CORRECT? (Y/N): _
Example – PDDSUP Processed
PDDSUP. MM/DD/YY
PAYEE DIRECT DEPOSIT SETUP
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXX____________
BANK ACCOUNT TYPE: XX
SIC CODE 9903 (Y/N): N
COMMENTS: _______________________________________________________________
_______________________________________________________________
_______________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PDDSUP END PYDIST PMTHIS PMCTUP PDDCHG PYMENU
RECORD ADDED
Prenotification Period
When direct deposit is set up or changed, a test transaction with zero dollars, referred to as a prenotification (prenote), is sent through the ACH network to the payee’s RDFI. This lets the RDFI know that direct deposit payments will follow, and that verification of the payee’s account information must be confirmed. The prenote period is three banking days from the date direct deposit was set up or changed. If payments are processed during the three-day prenote period, warrants are issued.
| If the prenote information … | Then … |
|---|---|
| Is correct | The RDFI will not respond to the prenote, and direct deposit becomes effective after three banking days. |
| Is not correct | The RDFI is required to return a notification of change (NOC) to the Comptroller’s office via the ACH network. See Lesson 7, NOCs and Process Reports. |