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TINS Direct Deposit

Lesson 3: Setting up Direct Deposit Instructions in TINS

Preparing a Direct Deposit for Setup

Preparation steps

When a state agency receives a direct deposit authorization form, several steps should be carried out to prepare the direct deposit for setup:

  1. Review the authorization form, to ensure:
    • It is the correct form
    • All sections are complete
    • The form is signed
  2. Access TINS and view the Payee Mail Code Information (PYADDR) screen (aka the Payee Address screen) to verify the payee has a master record set up in the system.
  3. If the payee is already in TINS, check to be sure the address information provided on the authorization form corresponds to the established mail code you have selected for direct deposit. If the address is different, you may need to set up a new mail code.
  4. If the payee is not already in TINS and your agency does updating by batch entry, a master record and one mail code will need to be set up in TINS at least one day prior to setting up the direct deposit instructions.

If your agency does TINS online entry, the master record and direct deposit can be set up on the same day.

Note: Always discuss discrepancies with your payee before input of data.

SIC code 9903

SIC stands for Standard Industrial Classification code. SIC code 9903 allows the direct deposit instructions to be viewed by all state agencies. This is very important because some vendors do business with multiple state agencies and agencies need to confirm they are making payments to the correct account.

For more, see SIC Codes in TexPayment Resource. new window

Error example

If you try to look at a vendor’s direct deposit instructions to ensure you are paying the right account and you see this message — DIRECT DEPOSIT INFORMATION CLASSIFIED — it is probably due to a SIC code of 9999. Contact Payment Services at the Comptroller’s office to get the SIC code corrected.

PYDIST screen with “classified” message

PYDIST.1XXXXXXXXX1                                                MM/DD/YY
   PAYEE NUMBER: 1XXXXXXXXX1                  TAXPAYER NUMBER:
   HOLD STATUS:

MAIL CD: 001 STA: A DD EFF DT: 09/22/06 STA: A SEC TYPE: 0 SEC SRC:
  NAME: WHITE STAR LINE STEAM SHIPS
  
  
  
   DIRECT DEPOSIT INFORMATION CLASSIFIED

Next: Entry of Direct Deposit Instructions in TINS