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TINS Direct Deposit Web-Based Training

Lesson 3: Setting Up Direct Deposit

Preparing for a Direct Deposit Setup

Preparation Steps

When a state agency receives a direct deposit authorization form, it should take the following steps to prepare for the setup, whether it is processed online or via electronic file transfer (EFT), which is also called a batch process.

  1. Review the authorization form to ensure:
    • The most current version of the form is used.
    • All sections have been completed.
    • All required information is legible, especially routing and account numbers. If there is any doubt, contact the payee to verify information.
    • The payee responded to the IAT question. Take the appropriate steps covered in Lesson 2: IAT, based on the payee’s response.
    • The form is signed.
  2. Access the Payee Mail Code Information (PYADDR) new window screen to verify the payee is on file.
    • Take note of the payee’s 11-digit TIN if it is not provided on the form. Entry screens to add, change and cancel direct deposit require the 11-digit TIN; only inquiry screens allow the use of a 10-digit TIN. Therefore, the system-assigned 7 TIN for an SSN or ITIN or the 11-digit 1 TIN for an EIN is required.
    • Verify the mail code to be set up with direct deposit is also on file and that the address information on the form corresponds to the mail code in PYADDR.
      • If PYADDR displays the message Secured Mail Code, do not set up direct deposit on that mail code unless you are able to view the address information.
      • If the address on the form does not correspond to the address on any of the mail codes on PYADDR or is a secured mail code not accessible to your agency, a new mail code may need to be set up. See Payee Mail Code Setup (PMCTUP) – Existing Payee new window on TexPayment Resource.
      • If the mail code address information is not confidential and not secured, prepare to allow SIC Code 9903 on the direct deposit setup screen.
  3. Verify the nine-digit routing number is on the Financial Institution Information (BANKIN) new window screen, covered next in this lesson.

SIC Code 9903

SIC stands for Standard Industrial Classification code. SIC code 9903 is used to allow the direct deposit record to be viewed by all state agencies that issue payments to the same payee’s mail code. If SIC Code 9903 is not used for the direct deposit setup, only the agency that sets up the record, referred to as the custodial agency, will be able to view it.

Next: Financial Institution Information (BANKIN) Screen