USPS Reports Guide –
USPS Reports by Number –
Report 068 W-2 Forms Report
This report is run to generate and print employee W-2's. It can only be requested by a USPS Representative upon receiving an agency's written request. The report generates both copy B (four copies of individual W-2s per page for handout to the employees) and copy D (four employees per page for use by the agency).
Report Criteria
| Category | Payroll Administration |
|---|---|
| Distribution | Agency |
| Frequency | Annually at Calendar Year-End |
| Form | 111 |
| Sort Sequence | Copy B (Employee Copy) Options:
|
| Page Break | Copy B (Employee Copy): Employee Number |
| Parameters | |
| Databases Used | H01, H0C, HID, HHO, HIF, HJ1, HJ2, HJ3, HJ4, HJP, HIX |
| Selection Criteria | Information from posted Report 083 – the HJ Database Tables. |
| Produce Output? | Yes – W-2s |
| Request Screen | Not requestable by the agencies. Requested by USPS personnel at Calendar Year-End. |
| Posting Report? | No |
| Additional Notes | The total page displays the agency's totals, which can be used for W-2 verification. Fax the USPS Calendar Year-End Authorization Form to your USPS representative when ready to run W-2s. This form is located in the USPS Calendar Year-End Close manual. |
Report Headings
- FEDERAL HJ4.TXFITTAX, HJ4.TXTOTWAGES
- Displays the total amount of federal tax and taxable wages (W-2 boxes 1 and 2).
- OASDI HJ4.TXOASDITAX, HJ4.TXOASDIWAG
- Displays the total amount of tax and taxable wages (W-2 boxes 3 and 4).
- OASDI TIPS HJ4.TXOASDITIP
- Note used (W-2 box 7).
- UNC. HI TAX HJ4.TXUHITIP
- Displays the total amount of uncollected HI tax on tips (W-2 box 13, code b).
- UNC. OASDI TAX HJ4.TXUOASDITI
- Displays the total amount of uncollected OASDI tax on tips (W-2 box 13, code a).
- UNC. OASDI GROUP TERM HJ4.TXUOASDIGR
- Displays the total amount of uncollected OASDI tax on group term life (W-2 box 13, code m).
- UNC. HI GROUP TERM HJ4.TXUHIGRP
- Displays the total amount of uncollected HI tax on group term life (W-2 box 13, code n).
- STATE HJ5.TXSITTAX, HJ5.TXSITTXBL
- Displays the total amount of state income tax and taxable wages (W-2 boxes 17 and 18).
- LOCAL HJ5.TXLOCTAX, HJ5.TXLOCTXBL
- Displays the total amount of local income tax and taxable wages (W-2 boxes 20 and 21).
- SPECIAL LOCAL HJ5.TXSPLOCTAX, HJ5.TXSPLOCTXB
- Displays the total amount of additional local tax and taxable wages.
- 3RD PARTY FEDERAL HJ7.TX3RDFIT, HJ7.TX3RDTXBL
- Not used.
- 3RD PARTY OASDI HJ7.TX3RDOTAX, HJ7.TX3RDOTXBL
- Not used.
- 3RD PARTY HI HJ7.TX3RDHTAX, HJ7.TX3RDHTXBL
- Not used.
- HI HJ4.TXHITAX, HJ4.TXHITXBL
- Displays the total amount of tax and taxable income. (W-2, boxes 5 and 6.)
- ALLOCATED TIPS HJ4.TXALOCTIPS
- Note used. (W-2 box 8).
- DEPENDENT CARE HJ3.TXDEPCARE
- Displays the total amount of dependent care deductions withheld (W-2 box 10).
- NON-QUALIFIED PLAN HJ3.TXNQPLNTOT
- Note used. (W-2 box 11).
- FRINGE BENEFITS HJ3.TXFRBFTS
- Displays the total amount of compensation other than wages provided to the employee.
- GROUP TERM LIFE HJ3.TXIMPLIFE
- Displays the total amount of imputed income from excess group term life insurance. (Insurance amounts over $50,000) (W-2 box 13, code c).
- DEFERRED 401(K) HJ3.TXDEF401K
- Displays the total amount deferred in 401(k) plan (W-2 box 13, code d).
- DEFERRED 403(B) HJ3.TXDEF403B
- Displays the total amount deferred in 403(b) plan (W-2 box 13, code e).
- DEFERRED 408(K) HJ3.TXDEF408K
- Note used (W-2 box 13, code f).
- DEFERRED 457 HJ3.TXDEF457
- Displays the total amount deferred in 457 plan (W-2 box 13, code g).
- DEFERRED 501(C) HJ3.TXDEF501C
- Note used (W-2 box 13, code h).
- DEPENDENT LIFE HJ3.TXDEPLIFE
- Not used.
- OTHER 1–5 HJ3.TXOTHER1–5
- GOLDEN PARACHUTE HJ3.TXGOLDPAR
- Note used (W-2 box 13, code k).
- BUSINESS EXPENSE HJ3.TXEMPBE
- Note used (W-2 box 13, code l).
- NEW JERSEY DI HJ3.TXNJDITAX
- Not used.
- NEW JERSEY SUI HJ5.TXNJSUITAX
- Not used.
- CA SDI TAX/MA OASDI + HI HJ5.TXCASDITAX
- Not used.
- CALIFORNIA VDI HJ5.TXCAVDITAX
- Not used.
- WASHINGTON PENSION HJ5.TXWAPENFUN
- Displays the total amount of pension fund tax paid by employees working in Washington D.C.
- WASHINGTON MEDICAL HJ5.TXWAMEDAID
- Displays the total amount of medical aid tax paid by employees working in Washington D.C.
- NEW YORK PUBLIC RETIREMENT HJ3.TXPRETAMT
- Not used.
- MOVING EXPENSE HJ6.TXMOVEXP
- Displays the total amount of moving expense paid by the agency (W-2 box 13, code p).
- HEALTH SAVINGS HJ6.TXHEALTHSA
- Not used.
- COMBAT PAY HJ6.TXCOMBATPA
- Not used.
- DEFERRED (409A–Y) HJ6.TXDEF409AY
- Not used.
- DEFERRED (409A–Z) HJ6.TXDEF409AZ
- Not used.
- 401K ROTH HJ6.TX401ROTH
- Displays the total amount deferred in 401(K) Roth plan. (W-2 box 13, code AA).
- 403B ROTH HJ6.TX403ROTH
- Not used.
- OTHER 6–9 HJ3.TXOTHER6–9
- Not used.
- EMPLOYER PLAN HJ3.TXOTHER10
- Displays the total amount of: payroll health contribution (DED#23), state paid health amount (DED#26), health insurance (DED#32) and tobacco user premium differential (DED#34). (W-2 box 13, code DD)
- 457 ROTH HJ3.TXOTHER11
- Displays the total amount deferred in 457 Roth plan. (W-2 box 13, code EE)
- EMPLOYEE RECORDS PROCESSED DERIVED
- Displays the number of W-2s produced.
Sample Report
REPORT: 68 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX - 20XX RUN DATE: XX/XX/20XX
W-2 FORMS REPORT RUN TIME: 15:46:46
TAX TAXABLE NON-TAXABLE AMOUNT
FEDERAL 144,777.19 1,018,503.44
OASDI 48,414.01 1,152,714.86
OASDI TIPS 0.00
UNC. HI TAX 0.00
UNC. OASDI TAX 0.00
UNC. OASDI GROUP TERM 0.00
UNC. HI GROUP TERM 0.00
STATE 0.00 0.00
LOCAL 0.00 0.00
SPECIAL LOCAL 0.00 0.00
3RD PARTY FEDERAL 0.00 0.00 0.00
3RD PARTY OASDI 0.00 0.00
3RD PARTY HI 0.00 0.00
HI 16,714.39 1,152,714.86
ALLOCATED TIPS 0.00
DEPENDENT CARE 7,212.00
NON-QUALIFIED PLAN 0.00
FRINGE BENFITS 0.00
GROUP TERM LIFE 2,397.05
DEFERRED 401(K) 64,615.34
DEFERRED 403(B) 0.00
DEFERRED 408(K) 0.00
DEFERRED 457 2,280.00
DEFERRED 501(C) 0.00
DEPENDENT LIFE 0.00
OTHER 1 0.00
OTHER 2 0.00
OTHER 3 0.00
OTHER 4 0.00
OTHER 5 0.00
GOLDEN PARACHUTE 0.00
BUSINESS EXPENSE 0.00
NEW JERSEY DI 0.00
NEW JERSEY SUI 0.00
CA SDI TAX/MA OASDI+HI 0.00
CALIFORNIA VDI 0.00
WASHINGTON PENSION 0.00
WASHINGTON MEDICAL 0.00
NEW YORK PUBLIC RETIREMENT 0.00
MOVING EXPENSE 0.00
HEALTH SAVINGS 0.00
COMBAT PAY 0.00
DEFERRED (409A-Y) 0.00
DEFERRED (409A-Z) 0.00
401K ROTH 0.00
403B ROTH 0.00
OTHER 6 0.00
OTHER 7 0.00
OTHER 8 0.00
OTHER 9 0.00
EMPLOYER PLAN 127,634.58
457 ROTH 0.00
EMPLOYEE RECORDS PROCESSED: 16