USPS Reports Guide –
USPS Reports by Number –
Report 083 W-2 Posting Report
This report contains individual W-2 information and agency control data. It can only be requested by a USPS Representative upon receiving an agency's request. This report can be run as often as needed to verify W-2 information. Once verified, Report 68 can be run to generate the actual W-2s.
Report Criteria
| Category | Payroll Administration | ||||
|---|---|---|---|---|---|
| Distribution | Agency | ||||
| Frequency | Annually at Calendar Year-End | ||||
| Form | 111 | ||||
| Sort Sequence |
|
||||
| Page Break | Employee Number | ||||
| Parameters | YEAR TO DATE fields | ||||
| Databases Used | HIT, H0A, H0B, H0C, HMP, H0Z, H10, HID | ||||
| Selection Criteria | All employees with year-to-date accumulators on H0A. | ||||
| Produce Output? | Yes | ||||
| Request Screen | Not requestable by the agencies. Requested by USPS personnel at Calendar Year-End. | ||||
| Posting Report? | Yes – Updates the HJ Database Tables. | ||||
| Additional Notes | If corrections are made to the employee's data after this report has been run (posted), it must be rerun (reposted). If errors are encountered with an employee's record, Employee not posted-errors encountered will display at the top of the employee's W-2 data page. Errors are listed at the bottom of the report. There will be a W-2 audit listing for each state, tax unit, and local code the employee has. An agency control page will follow the employee audit reports and will display totals for each field listed on the employee's reports. Agency break totals will also appear for each local and state code used within an agency. Fax the USPS Calendar Year-End Authorization Form to your USPS representative when ready to run W-2s. This form is located in the USPS Calendar Year-End Close manual. |
Report Headings
Personnel Information
- EMPLOYEE NAME AND ADDRESS HIDU1
- Displays the employee's name and address.
- COMPANY NUMBER H0B.CMPNUM
- Displays the number of the agency issuing the W-2.
- ORGANIZATION CODE HNP.ORGCODE
- Displays the organization code as derived by the employee's last position.
- SOCIAL SECURITY NUMBER H0B.EMPLOYEENO
- Displays the employee's SSN.
- ESTABLISHMENT NUMBER HNP.ESTABNUMB
- Displays the type of position the employee is assigned.
C Classified E Exempt U Unclassified - PLANT NUMBER HNP.PLANTLOC
- Displays the agency-defined code used to identify an agency's physical location.
- EMPLOYMENT STATUS H0B.EMPSTATUS
- Displays the employee's status.
01 Active 02 On Leave 03 Inactive, payment pending 07 Inactive - EMPLOYEE CONTROL NUMBER DERIVED
- Displays a unique number utilized by Report 083 to identify each employee W2. Employees with multiple taxing entities will have multiple control numbers.
W-2 Audit Listing
- INDICATORS
Statutory Employee DERIVED FROM H0B.FITSTATUS, H0B.FICASTATUS - Special groups of employees identified by law whose wages are not subject to FIT but are subject to FICA.
- Pension Plan DERIVED
- Marked if the employee was an active participant at any time during the calendar year in any of the following: ERS, TRS, JR2, ORP, 401(k), 403(b), Roth 401(k) and Roth 457. This box should not be marked for 457 deductions.
- Deferred Comp DERIVED
- Marked if the employee has made elected deferrals to 401(k), 403(b), or 457.
- TAX INFO FOR UNIT XXX POST STATE XX SORT STATE XX LOCAL XXXX(XXXX)
- FIT AMOUNT H0A.YFIT
- Displays FIT withheld.
- TOTAL WAGES H0A.YFITTXBL
- Displays FIT taxable wages.
- OASDI AMOUNT H0A.YOASDI
- Displays Social Security withheld.
- OASDI WAGES H0A.YOASDITXBL
- Displays Social Security taxable wages.
- UNCOL OASDI WAGES
- Not used.
- SIT AMOUNT H0A.YSIT
- Displays state income tax withheld from employee working outside of Texas.
- SIT TAXABLE H0A.YSITTXBL
- Displays SIT taxable wages.
- LOCAL AMOUNT H0A.YLOCAL
- Displays taxes withheld for a locality.
- LOCAL TAXABLE H0A.YLOCALTXBL
- Displays local taxable wages.
- SP LOCAL AMOUNT H0A.YSPLOCAL
- Displays tax deduction when a locality has more than one taxing entity (H0ATX).
- SP LOCAL TAXABLE H0A.YSPLOCTXBL
- Displays taxable wages for a locality.
- DI AMOUNT H0A.YDI
- Displays disability insurance tax withheld.
- CO PAID DI AMOUNT H0A.YCOPDDITAX
- Displays the agency-matching portion of disability insurance tax.
- OASDI TIPS AMOUNT H0A.YEMPOASTIPS
- Not used.
- ALOC TIPS AMOUNT
- Not used.
- FR BFTS AMOUNT H10.YSPPAYS(64)
- Displays the amount of non-cash vehicle emoluments that has been credited to the employee.
- GROUP TERM AMOUNT H10.YSPPAYS(10)
- Displays the amount of imputed income.
- 401(K) AMOUNT H0Z.DEDYTD(53)
- Displays the amount deferred to 401(k).
- 403(B) AMOUNT H0Z.DEDYTD(55)
- Displays the amount deferred to 403(b).
- 408(K) AMOUNT
- Not used.
- 457 AMOUNT H0Z.DEDYTD(55)
- Displays the amount deferred to 457.
- 501(C) AMOUNT
- Not used.
- DEF COMP AMOUNT H0Z.DEDYTD(53-55)
- Displays the total amount deferred to 401(k), 403(b) and/or 457.
- NQ PLAN AMOUNT
- Not used.
- NQ SECTION 457
- Not used.
- NQ NOT 457
- Not used.
- NY PUBLIC RETIRE
- Not used.
- EIC AMOUNT H0A.YTAXEICPAY
- Displays the amount paid of advance earned income credit.
- DI TAXABLE AMOUNT H0A.YDITXBL
- Displays taxable amount of disability insurance.
- 3RD PARTY NON TXBL H0A.Y3RDPTNTXB
- Not used.
- 3RD PARTY FIT TXBL
- Not used.
- DEP CARE AMOUNT H0Z.DEDYTD(37)
- Displays the amount of dependent care.
- HI AMOUNT H0A.YHITAX
- Displays hospital insurance (Medicare) withheld.
- HI WAGES AND TIPS H0A.YHITXBL
- Displays hospital insurance (Medicare) taxable wages.
- UNCOL HI AMOUNT
- Not used.
- DEP LIFE AMOUNT
- Not used.
- GOLD PAR AMOUNT
- Not used.
- BS EXPENSE AMOUNT
- Not used.
- CA SDI AMOUNT
- Not used.
- CA VDI AMOUNT
- Not used.
- NJ DI AMOUNT
- Not used.
- NJ SUI AMOUNT
- Not used.
- OTHER 1–8
- Fields that display various amounts for items not falling into an existing category.
- UNCOL OASDI AND HI AMOUNT
- Not used.
- MOVING EXPENSE AMOUNT H10.YSPPAY(77)
- Displays the amount of moving expenses either reimbursed or paid to the employee.
- 3RD PARTY FIT TAX H0A.Y3RDPTYFIT
- Not used.
- 3RD PARTY OASDI/HI
- Not used.
- 3RD PARTY OASDI TAX H0A.Y3RDPRTOTX
- Not used.
- 3RD PARTY OASDI TXBL H0A.Y3RDPRTOTB
- Not used.
- 3RD PARTY HI TAX H0A.YHI3RDTAX
- Not used.
- 3RD PARTY HI TXBL H0A.YHI3RDTXBL
- Not used.
- UNCOL HI GROUP TERM
- Not used.
- UNCOL OASDI GROUP TERM
- Not used.
- UNCOL HI OTHER AMT H0B.UNCHI
- Displays the amount of uncollected Medicare tax.
- UNCOL OASDI OTHER AMT H0B.UNCOASDI
- Displays the amount of uncollected Social Security tax.
- MILITARY EXPENSE
- Not used.
- EMPLOYEE CONT MED SAVINGS
- Not used.
- SAVINGS INCENTIVE MATCH PLAN
- Not used.
- ADOPTION BENEFITS
- Not used.
- STOCK OPTIONS
- Not used.
- STATE AEIC AMOUNT
- Not used.
- FEDERAL AEIC AMOUNT
- Not used.
- EMPLOYER CONT HEALTH SAVINGS
- Not used.
- COMBAT PAY AMOUNT
- Not used.
- 409(A) Y AMOUNT
- Not used.
- 409(A) Z AMOUNT
- Not used.
- ROTH 401(K) AMOUNT H0Z.DEDYTD(51)
- Displays the amount deferred to Roth 401(k).
- ROTH 403(B) AMOUNT
- Not used.
- OTHER-9 AMOUNT
- Not used.
- EMPLOYER AMOUNT H0Z.DEDYTD(23, 26, 32, 34)
- Displays the state-paid Payroll Health Insurance Contribution (23), State Health (26), Health TexFlex (32) and Tobacco User Premium Differential (34).
- 457 ROTH AMOUNT H0Z.DEDYTD(58)
- Displays the amount deferred to Roth 457.
- ROTH DATE
- Not used.
- PEN DATE
- Not used.
Sample Report
REPORT: 83 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX- 20XX RUN DATE: 12/12/20XX
EMPLOYEE 00XXXXXXXXX POSTED RECORDS RUN TIME: 13:22:40
------------------------------------------------------PERSONNEL INFORMATION---------------------------------------------------------
LAST FIRST MIDDLE COMPANY ORGANIZATION SOCIAL SECURITY ESTABLISHMENT PLANT EMPLOYMENT
NUMBER CODE NUMBER NUMBER NUMBER STATUS
1234 STATE DRIVE
AUSTIN TX 78701 00XXX 00000000100 XXX-XX-XXXX C 00001 01
EMPLOYEE CONTROL NUMBER: 2
------------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------W2 AUDIT LISTING----------------------------------------------------------
.............INDICATORS.......................TAX INFO FOR TAX UNIT 001 POST STATE 00 SORT STATE 44 LOCAL 0000 (0000)...............
STATUTORY PENSION DEFERRED .
EMPLOYEE PLAN COMP . FIT TOTAL OASDI OASDI UNCOL OASDI SIT SIT LOCAL LOCAL
. AMOUNT WAGES AMOUNT WAGES AMOUNT AMOUNT TAXABLE AMOUNT TAXABLE
X X . 6574.27 49728.25 2349.27 55935.06 0.00 0.00 0.00 0.00 0.00
.
.
. SP LOCAL SP LOCAL DI CO PAID DI OASDI TIPS ALOC TIPS FR BFTS GROUP TERM 401(K)
. AMOUNT TAXABLE AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 522.60 2330.96
............................
403(B) 408(K) 457 501(C) DEF COMP NQ PLAN NQ SECTION NQ NOT NY PUBLIC EIC DI TAXABLE
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT 457 457 RETIRE AMOUNT AMOUNT
0.00 0.00 0.00 0.00 2330.96 0.00 0.00 0.00 0.00 0.00 0.00
3RD PARTY 3RD PARTY DEP CARE HI HI WAGES UNCOL HI DEP LIFE GOLD PAR BS EXPENSE CA SDI CA VDI
NON TXBL FIT TXBL AMOUNT AMOUNT AND TIPS AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
0.00 0.00 0.00 811.06 55935.06 0.00 0.00 0.00 0.00 0.00 0.00
NJ DI NJ SUI OTHER-1 OTHER-2 OTHER-3 OTHER-4 OTHER-5 OTHER-6 OTHER-7 OTHER-8 UNCOL OASDI
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AND HI AMOUNT
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
MOVING EXP 3RD PARTY 3RD PARTY 3RD PARTY 3RD PARTY 3RD PARTY 3RD PARTY UNCOL HI UNCOL OASDI UNCOL HI UNCOL OASDI
AMOUNT FIT TAX OASDI/HI OASDI TAX OASDI TXBL HI TAX HI TXBL GROUP TERM GROUP TERM OTHER AMT OTHER AMT
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
MILITARY EMPLOYER CONT SAVINGS INCENTIVE ADOPTION STOCK STATE AEIC FEDERAL AEIC EMPLOYER CONT
EXPENSE MED SAVINGS MATCH PLAN BENEFITS OPTIONS AMOUNT AMOUNT HEALTH SAVINGS
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
COMBAT PAY 409(A) Y 409(A) Z
AMOUNT AMOUNT AMOUNT
0.00 0.00 0.00
ROTH 401(K) ROTH 403(B) OTHER-9 EMPLOYER 457 ROTH ROTH PEN
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT DATE DATE
0.00 0.00 0.00 15918.00 0.00