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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USPS Reports Guide
Report 083 W-2 Posting Report

This report contains individual W-2 information and agency control data. It can only be requested by a USPS Representative upon receiving an agency's request. This report can be run as often as needed to verify W-2 information. Once verified, Report 68 can be run to generate the actual W-2s.

Report Criteria

Category Payroll Administration
Distribution Agency
Frequency Annually at Calendar Year-End
Form 111
Sort Sequence
Options HØXCR Sort
Employee Number
97
Page Break Employee Number
Parameters YEAR TO DATE fields
Databases Used HIT, HØA, HØB, HØC, HMP, HØZ, H1Ø, HID
Selection Criteria All employees with year-to-date accumulators on HØA.
Produce Output? Yes
Request Screen Not requestable by the agencies. Requested by USPS personnel at Calendar Year-End.
Posting Report? Yes – Updates the HJ Database Tables.
Additional Notes

If corrections are made to the employee's data after this report has been run (posted), it must be rerun (reposted).

If errors are encountered with an employee's record, Employee not posted-errors encountered will display at the top of the employee's W-2 data page. Errors are listed at the bottom of the report.

There will be a W-2 audit listing for each state, tax unit, and local code the employee has. An agency control page will follow the employee audit reports and will display totals for each field listed on the employee's reports. Agency break totals will also appear for each local and state code used within an agency.

Fax the USPS Calendar Year-End Authorization Form to your USPS representative when ready to run W-2s. This form is located in the USPS Calendar Year-End Close manual.

Report Headings

Personnel Information

EMPLOYEE NAME AND ADDRESS HIDU1
Displays the employee's name and address.
COMPANY NUMBER HØB.CMPNUM
Displays the number of the agency issuing the W-2.
ORGANIZATION CODE HNP.ORGCODE
Displays the organization code as derived by the employee's last position.
SOCIAL SECURITY NUMBER HØB.EMPLOYEENO
Displays the employee's SSN.
ESTABLISHMENT NUMBER HNP.ESTABNUMB
Displays the type of position the employee is assigned.
CClassified
EExempt
UUnclassified
PLANT NUMBER HNP.PLANTLOC
Displays the agency-defined code used to identify an agency's physical location.
EMPLOYMENT STATUS HØB.EMPSTATUS
Displays the employee's status.
01Active
02On Leave
03Inactive, payment pending
07Inactive
EMPLOYEE CONTROL NUMBER DERIVED
Displays a unique number utilized by Report 083 to identify each employee W2. Employees with multiple taxing entities will have multiple control numbers.

W-2 Audit Listing

INDICATORS
Statutory Employee
DERIVED FROM HØB.FITSTATUS, HØB.FICASTATUS
Special groups of employees identified by law whose wages are not subject to FIT but are subject to FICA.
Pension Plan DERIVED
Marked if the employee was an active participant at any time during the calendar year in any of the following: ERS, TRS, JR2, ORP, 401(k), 403(b), Roth 401(k) and Roth 457. This box should not be marked for 457 deductions.
Deferred Comp DERIVED
Marked if the employee has made elected deferrals to 401(k), 403(b), or 457.
TAX INFO FOR UNIT XXX POST STATE XX SORT STATE XX LOCAL XXXX(XXXX)
FIT AMOUNT HØA.YFIT
Displays FIT withheld.
TOTAL WAGES HØA.YFITTXBL
Displays FIT taxable wages.
OASDI AMOUNT HØA.YOASDI
Displays Social Security withheld.
OASDI WAGES HØA.YOASDITXBL
Displays Social Security taxable wages.
UNCOL OASDI WAGES
Not used.
SIT AMOUNT HØA.YSIT
Displays state income tax withheld from employee working outside of Texas.
SIT TAXABLE HØA.YSITTXBL
Displays SIT taxable wages.
LOCAL AMOUNT HØA.YLOCAL
Displays taxes withheld for a locality.
LOCAL TAXABLE HØA.YLOCALTXBL
Displays local taxable wages.
SP LOCAL AMOUNT HØA.YSPLOCAL
Displays tax deduction when a locality has more than one taxing entity (HØATX).
SP LOCAL TAXABLE HØA.YSPLOCTXBL
Displays taxable wages for a locality.
DI AMOUNT HØA.YDI
Displays disability insurance tax withheld.
CO PAID DI AMOUNT HØA.YCOPDDITAX
Displays the agency-matching portion of disability insurance tax.
OASDI TIPS AMOUNT HØA.YEMPOASTIPS
Not used.
ALOC TIPS AMOUNT
Not used.
FR BFTS AMOUNT H1Ø.YSPPAYS(64)
Displays the amount of non-cash vehicle emoluments that has been credited to the employee.
GROUP TERM AMOUNT H1Ø.YSPPAYS(10)
Displays the amount of imputed income.
401(K) AMOUNT HØZ.DEDYTD(53)
Displays the amount deferred to 401(k).
403(B) AMOUNT HØZ.DEDYTD(55)
Displays the amount deferred to 403(b).
408(K) AMOUNT
Not used.
457 AMOUNT HØZ.DEDYTD(55)
Displays the amount deferred to 457.
501(C) AMOUNT
Not used.
DEF COMP AMOUNT HØZ.DEDYTD(53-55)
Displays the total amount deferred to 401(k), 403(b) and/or 457.
NQ PLAN AMOUNT
Not used.
NQ SECTION 457
Not used.
NQ NOT 457
Not used.
NY PUBLIC RETIRE
Not used.
EIC AMOUNT HØA.YTAXEICPAY
Displays the amount paid of advance earned income credit.
DI TAXABLE AMOUNT HØA.YDITXBL
Displays taxable amount of disability insurance.
3RD PARTY NON TXBL HØA.Y3RDPTNTXB
Not used.
3RD PARTY FIT TXBL
Not used.
DEP CARE AMOUNT HØZ.DEDYTD(37)
Displays the amount of dependent care.
HI AMOUNT HØA.YHITAX
Displays hospital insurance (Medicare) withheld.
HI WAGES AND TIPS HØA.YHITXBL
Displays hospital insurance (Medicare) taxable wages.
UNCOL HI AMOUNT
Not used.
DEP LIFE AMOUNT
Not used.
GOLD PAR AMOUNT
Not used.
BS EXPENSE AMOUNT
Not used.
CA SDI AMOUNT
Not used.
CA VDI AMOUNT
Not used.
NJ DI AMOUNT
Not used.
NJ SUI AMOUNT
Not used.
OTHER 1–8
Fields that display various amounts for items not falling into an existing category.
UNCOL OASDI AND HI AMOUNT
Not used.
MOVING EXPENSE AMOUNT H1Ø.YSPPAY(77)
Displays the amount of moving expenses either reimbursed or paid to the employee.
3RD PARTY FIT TAX HØA.Y3RDPTYFIT
Not used.
3RD PARTY OASDI/HI
Not used.
3RD PARTY OASDI TAX HØA.Y3RDPRTOTX
Not used.
3RD PARTY OASDI TXBL HØA.Y3RDPRTOTB
Not used.
3RD PARTY HI TAX HØA.YHI3RDTAX
Not used.
3RD PARTY HI TXBL HØA.YHI3RDTXBL
Not used.
UNCOL HI GROUP TERM
Not used.
UNCOL OASDI GROUP TERM
Not used.
UNCOL HI OTHER AMT HØB.UNCHI
Displays the amount of uncollected Medicare tax.
UNCOL OASDI OTHER AMT HØB.UNCOASDI
Displays the amount of uncollected Social Security tax.
MILITARY EXPENSE
Not used.
EMPLOYEE CONT MED SAVINGS
Not used.
SAVINGS INCENTIVE MATCH PLAN
Not used.
ADOPTION BENEFITS
Not used.
STOCK OPTIONS
Not used.
STATE AEIC AMOUNT
Not used.
FEDERAL AEIC AMOUNT
Not used.
EMPLOYER CONT HEALTH SAVINGS
Not used.
COMBAT PAY AMOUNT
Not used.
4Ø9(A) Y AMOUNT
Not used.
4Ø9(A) Z AMOUNT
Not used.
ROTH 4Ø1(K) AMOUNT HØZ.DEDYTD(51)
Displays the amount deferred to Roth 4Ø1(k).
ROTH 4Ø3(B) AMOUNT
Not used.
OTHER-9 AMOUNT
Not used.
EMPLOYER AMOUNT HØZ.DEDYTD(23, 26, 32, 34)
Displays the state-paid Payroll Health Insurance Contribution (23), State Health (26), Health TexFlex (32) and Tobacco User Premium Differential (34).
457 ROTH AMOUNT HØZ.DEDYTD(58)
Displays the amount deferred to Roth 457.
ROTH DATE
Not used.
PEN DATE
Not used.

Sample Report

    REPORT:    83                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:    1     
    AGENCY:   XXX                             XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX- 20XX                          RUN DATE: 12/12/20XX
                                                  EMPLOYEE 00XXXXXXXXX POSTED RECORDS                            RUN TIME: 13:22:40  

------------------------------------------------------PERSONNEL INFORMATION---------------------------------------------------------
 LAST            FIRST        MIDDLE     COMPANY   ORGANIZATION   SOCIAL SECURITY     ESTABLISHMENT          PLANT        EMPLOYMENT     
                                         NUMBER        CODE           NUMBER             NUMBER             NUMBER          STATUS      
 1234 STATE DRIVE                                                                                                                
 AUSTIN           TX      78701          00XXX     00000000100      XXX-XX-XXXX          C                  00001             01     
                                                                                                                                     
 EMPLOYEE CONTROL NUMBER:          2                                                                                                 
 ------------------------------------------------------------------------------------------------------------------------------------
 ----------------------------------------------------------W2 AUDIT LISTING----------------------------------------------------------
 .............INDICATORS.......................TAX INFO FOR TAX UNIT 001 POST STATE 00 SORT STATE 44 LOCAL 0000 (0000)...............
 STATUTORY PENSION DEFERRED .                                                                                                        
 EMPLOYEE   PLAN     COMP   .      FIT      TOTAL       OASDI     OASDI    UNCOL OASDI    SIT        SIT       LOCAL      LOCAL      
                            .    AMOUNT     WAGES      AMOUNT     WAGES       AMOUNT     AMOUNT    TAXABLE     AMOUNT    TAXABLE     
             X        X     .   6574.27   49728.25    2349.27   55935.06       0.00       0.00       0.00       0.00       0.00      
                            .                                                                                                        
                            .                                                                                                        
                            .  SP LOCAL  SP LOCAL       DI    CO PAID DI  OASDI TIPS  ALOC TIPS   FR BFTS   GROUP TERM   401(K)      
                            .   AMOUNT   TAXABLE      AMOUNT    AMOUNT      AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT       
                            .      0.00       0.00       0.00       0.00       0.00       0.00       0.00     522.60    2330.96      
 ............................                                                                                                        
     403(B)     408(K)      457       501(C)    DEF COMP   NQ PLAN    NQ SECTION   NQ NOT    NY PUBLIC     EIC    DI TAXABLE         
     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT       457        457      RETIRE       AMOUNT    AMOUNT           
        0.00       0.00       0.00       0.00    2330.96       0.00       0.00       0.00       0.00       0.00       0.00           
                                                                                                                                     
  3RD PARTY   3RD PARTY   DEP CARE      HI      HI WAGES   UNCOL HI   DEP LIFE   GOLD PAR  BS EXPENSE   CA SDI     CA VDI            
   NON TXBL   FIT TXBL     AMOUNT     AMOUNT    AND TIPS    AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT            
        0.00       0.00       0.00     811.06   55935.06       0.00       0.00       0.00       0.00       0.00       0.00           
                                                                                                                                     
     NJ DI      NJ SUI     OTHER-1    OTHER-2    OTHER-3    OTHER-4    OTHER-5    OTHER-6    OTHER-7    OTHER-8    UNCOL OASDI       
     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AMOUNT     AND HI AMOUNT     
        0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00           
                                                                                                                                     
   MOVING EXP  3RD PARTY  3RD PARTY  3RD PARTY  3RD PARTY  3RD PARTY  3RD PARTY   UNCOL HI  UNCOL OASDI  UNCOL HI UNCOL OASDI        
     AMOUNT     FIT TAX   OASDI/HI   OASDI TAX OASDI TXBL   HI TAX     HI TXBL   GROUP TERM GROUP TERM  OTHER AMT  OTHER AMT         
        0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00       0.00           
                                                                                                                                     
   MILITARY    EMPLOYER CONT   SAVINGS INCENTIVE   ADOPTION       STOCK      STATE AEIC   FEDERAL AEIC  EMPLOYER CONT                
   EXPENSE     MED SAVINGS         MATCH PLAN      BENEFITS       OPTIONS    AMOUNT       AMOUNT        HEALTH SAVINGS               
        0.00            0.00          0.00             0.00          0.00        0.00        0.00             0.00                   
   COMBAT PAY     409(A) Y     409(A) Z                                                                                              
   AMOUNT         AMOUNT       AMOUNT                                                                                                
        0.00          0.00          0.00                                                                                             
                                                                                                                                     
    ROTH 401(K)   ROTH 403(B)   OTHER-9       EMPLOYER       457 ROTH      ROTH        PEN                                           
    AMOUNT        AMOUNT        AMOUNT        AMOUNT        AMOUNT         DATE       DATE                                           
         0.00          0.00          0.00      15918.00          0.00                                                                
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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