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HRIS Online Inquiry and Entry Guide
Chapter 2 – HRIS Personnel Inquiry Screens

Personnel Inquiry Screens: AP, RP, TH, TP

These screens display the personnel transactions at a particular agency that have been accepted or rejected by HRIS during a specified time period. The transactions can be listed for one employee or for an entire agency.

AP – Accepted Personnel Transactions

This screen displays all personnel transactions for a specified employee or agency that were successfully processed by HRIS.

  1. Enter AP in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISAP.

  2. Press Enter. The Accepted Personnel Transactions screen appears.
USER123  F48CISAP                  HRIS                    MM/DD/YYYY 00:00:00 
     ALT CMD: ____     ACCEPTED PERSONNEL TRANSACTIONS          PAGE:        1 
                                                                               
 SSN:  _________            AGY:  ___ JOB:  ___  FROM: ________  TO: ________  
 NAME:                                   REASON CODE: ___                      
                     ACT REC RSN   PROCESS   EFFECTIVE    SALARY/    SAL/RATE  
 AGY     SSN     JOB  CD ID  CD     DATE       DATE        HOURLY       ADJ    
 ---  ---------  --- --- --  ---  ---------- ----------  ---------- ---------- 
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION                                                     
  
  
  1. Enter the following key mandatory and available fields:

    AGY (Key Mandatory)
    Enter the employee’s agency number if you are authorized to view data at more than one agency. Otherwise, it will default based on your security access.

    SSN (Key Mandatory)
    Enter the employee’s Social Security number (SSN).

    JOB (Available)
    Enter the employee’s job/appointment number for specific job information or leave the field blank to display all jobs.

    FROM (Available)
    Enter the beginning date of the date range to be viewed or leave blank to display all data.

    TO (Available)
    Enter the ending date of the date range to be viewed or leave blank to display all data.

    Note: When viewing all data for an agency, a specific time frame must be entered. When viewing specific employee data, entering the time frame is optional.

    REASON CODE (Available)
    Enter the reason code for the transaction to be viewed or leave blank to display all data.

  2. Press Enter.

    The following information displays:

    NAME (Display)
    Displays the employee’s name.

    AGY (Display)
    Displays the employee’s agency number that you have security access to view.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the employee’s job/appointment number.

    ACTN CODE (Display)
    Displays the action code reported for the transaction.

    REC ID (Display)
    Displays the record ID under which the transaction was submitted.

    REASON CODE (Display)
    Displays the reason code reported for the transaction.

    PROCESS DATE (Display)
    Displays the date HRIS processed the transaction.

    EFFECTIVE DATE (Display)
    Displays the effective date of the transaction.

    SALARY/HOURLY (Display)
    Displays the salary or hourly rate for classified employees.

    SAL/RATE ADJ (Display)
    Displays the salary or rate adjustment amount for salary actions.

RP – Rejected Personnel Transactions

This screen displays all personnel transactions for a specific employee or agency that were rejected through batch entry by HRIS. Error message numbers and explanations are displayed beneath each rejected transaction.

  1. Enter RP in the OPTION field of the Inquiry Screen menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISRP.

  2. Press Enter. The Rejected Personnel Transactions screen appears.
USER123  F48CISRP                  HRIS                    MM/DD/YYYY 02:47:19 
           ____        REJECTED PERSONNEL TRANSACTIONS           PAGE:         1 
                                                                                
  SSN:  _________          TRANSACTION PROCESS DATE:  ______                    
  AGENCY:       AGENCY NAME:                                                    
  EMPL NAME:                                                                    
                                                                                
   AGY/RECORD ID                 REASON   PROCESS      EFFECTIVE                
     ERROR MESSAGE      SSN       CODE      DATE         DATE                   
   ---------------   ---------   ------   --------     ---------                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- 
       HELP  PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT  END    
 1300 NO DATA TO DISPLAY                                                        
        
        
  1. Enter the following key mandatory and available fields:

    SSN (Available)
    Enter the employee’s Social Security number or leave blank and enter the transaction process date.

    TRANSACTION PROCESS DATE (Available)
    Enter the date the transaction was rejected or leave blank to view all rejected transactions for this Social Security number.

    AGENCY (Key Mandatory)
    Enter the employee’s agency number.

    Note: If searching by agency only, you must enter the Transaction Process Date.

  2. Press Enter.

    The following information displays:

    AGENCY (Display)
    Displays the agency number.

    AGENCY NAME (Display)
    Displays the employee’s agency name.

    EMPL NAME (Display)
    Displays the employee’s name.

    AGY/RECORD ID (Display)
    Displays the agency number/record ID of the rejected transaction. Unsuccessful online transactions are not accepted into the system and are not recorded or displayed.

    ERROR MESSAGE (Display)
    Displays the error message number and a brief description of why the transaction rejected.

    SSN (Display)
    Displays the employee’s Social Security number.

    REASON CODE (Display)
    Displays the reason code of the rejected transaction.

    PROCESS DATE (Display)
    Displays the date the transaction was rejected.

    EFFECTIVE DATE (Display)
    Displays the effective date of the transaction.

TH – Transaction History

This screen displays all reappointments and salary transactions for a specific employee that have been accepted by HRIS.

  1. Enter TH in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISTH.

  2. Press Enter. The Salary Transaction/Job History screen appears.
USER123  F48CISTH                  HRIS                    MM/DD/YYYY 02:30:50 
  ALT CMD: ____         SALARY TRANSACTION/JOB HISTORY           PAGE:        1 
                                                                                
  SSN:  _________   AGY:  ___   JOB:  ___   START DATE:  ______                 
  NAME:                                                                         
                                             PROC-DT   EFF-DT        HOURLY-RATE/ 
     AGY  JOB  ACT  REC-ID  REASON  USERID   CLASS     TYP/GRP/STEP  BASE-SALARY 
     ---  ---  ---  ------  ------  -------  --------  ------------  ------------ 
                                                                                 
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW        TOP   BOT    END 
 9002 PLEASE ENTER SSN 
        

        
  1. Enter the following key mandatory and available fields:

    SSN (Key Mandatory)
    Enter the employee’s Social Security number.

    AGY (Key Mandatory)
    Enter the employee’s agency number if you are authorized to view data at more than one agency. Otherwise, the value will default based on your security access.

    JOB (Available)
    Enter the employee’s job/appointment number for specific transactions or leave blank to display all transactions.

    START DATE (Available)
    Enter the start date to view data from that date forward or leave blank to view all data.

  2. Press Enter.

    The following information displays:

    AGY (Display)
    Displays the employee’s agency number.

    JOB (Display)
    Displays the job number reported on the transaction.

    ACT (Display)
    This field will be blank.

    REC-ID (Display)
    Displays the record ID of the transaction.

    REASON CODE (Display)
    Displays the reason code for the transaction.

    USERID (Display)
    Displays the user ID of the employee who entered the transaction online. If the transaction was processed through a batch, this field will be blank or have a batch number. This field may contain other values, such as an ACR number, for audit trail purposes.

    PROC-DT (Display)
    Displays the date HRIS processed the transaction.

    CLASS (Display)
    Displays the classification code reported on the transaction.

    EFF-DT (Display)
    Displays the effective date of the transaction.

    TYP/GRP/STP (Display)
    Displays the employee type, salary group and salary step of the employee.

    HOURLY-RATE/BASE-SALARY (Display)
    Displays the hourly rate or base salary reported on the transaction.

TP – Total Personnel Transactions

This screen displays all accepted and rejected personnel transactions for an employee or agency.

  1. Enter TP in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISTP.

  2. Press Enter. The Total Personnel Transactions screen appears.
USER123                            HRIS                    MM/DD/YYYY 02:55:54 
          ____          TOTAL PERSONNEL TRANSACTIONS            PAGE:         1 
                                                                               
 SSN:  _________                 AGY:      JOB:  ___  FROM:  ______ TO:  ______ 
 NAME:                                                                         
                             ACT REASON ERROR   PROCESS    EFFECTIVE           
       AGY      SSN     JOB CODE  CODE   CODE     DATE        DATE    USER ID  
       ---   ---------  --- ---- ------ -----   --------    --------  -------  
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- 
      HELP  PVSC  MAIN  MENU              PGBK  PGFW        TOP   BOT   END    
1161 MUST ENTER START AND END DATE FOR AGENCY NUMBER                           
        
        
  1. Enter the following key mandatory and available fields:

    SSN (Key Mandatory)
    Enter the employee’s Social Security number.

    AGY (Key Mandatory)
    Enter the employee’s agency number if you are authorized to view data at more than one agency. Otherwise, it will default based on your security access.

    JOB (Available)
    Enter the employee’s job/appointment number for specific transactions or leave blank to display all transactions.

    FROM (Available)
    Enter the start date of the date range to be viewed or leave blank to display all data.

    TO (Available)
    Enter the end date of the date range to be viewed or leave blank to display all data.

    Note: When viewing all data for an agency, a specific time frame must be entered. When viewing specific employee data, entering the time frame is optional.

  2. Press Enter.

    The following information displays:

    NAME (Display)
    Displays the employee’s name.

    AGY (Display)
    Displays the employee’s agency number.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the transaction.

    ACT CODE (Display)
    Displays the action code of the transaction, if applicable.

    REASON CODE (Display)
    Displays the reason code used to add or modify a job.

    ERROR CODE (Display)
    Displays the four-digit code that identifies the error on rejected transactions.

    PROCESS DATE (Display)
    Displays the date HRIS processed the transaction.

    EFFECTIVE DATE (Display)
    Displays the effective date of the transaction.

    USER ID (Display)
    Displays the user ID of the employee who entered the transaction online. If the transaction was processed through a batch, this field will be blank for accepted transactions. The record ID displays for rejected batch transactions. This field may contain other values, such as an ACR number, for audit trail purposes.

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