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HRIS Online Inquiry and Entry Guide –
Chapter 2 – HRIS Personnel Inquiry Screens

Personnel Inquiry Screen: ES

Overview

HRIS inquiry screens enable you to access personnel data online. Inquiry screens are accessed from the Inquiry Screen Menu or directly from the ALT CMD field.

There are four types of data fields in HRIS:

  • Key Mandatory fields (KM) – You must enter data in the key mandatory fields to access specific records. HRIS cannot recall a transaction without this data. The key mandatory fields, when combined, distinguish one record from all other records.
  • Mandatory fields (M) – You must enter data in the mandatory fields for all add/change transactions. If the data is not entered, HRIS will reject the record during processing.
  • Available fields (A) – These fields are available for use as needed. Available fields can be used to limit the amount of data that displays on an inquiry screen.
  • Protected fields (•) – You cannot enter data in protected fields.

ES – Employee Search Screen

This screen displays personnel information about an employee and the employing agency or agencies.

  1. Enter ES in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISES.

  2. Press Enter. The Employee Search screen appears.
USER123  F48CISES                  HRIS                    MM/DD/YYYY 02:27:36 
  ALT CMD: ____             EMPLOYEE SEARCH SCREEN               PAGE:         1 
                                                                                
                                 LAST                         FIRST             
 AGENCY: ___    SSN:  _________  NAME:  ____________________  NAME:  __________ 
 SELECT EXACT:  Y                                                               
                                                                                
        SSN                 NAME               AGY                              
      -----------  --------------------------  ---                              
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW        TOP   BOT    END 
 9035 PLEASE ENTER SSN OR LAST NAME
  1. Enter the following key mandatory fields:

    AGENCY (Key Mandatory)
    Enter the employee’s agency number if you are authorized to view data at more than one agency. Otherwise, it will default based on your security access.

    SSN (Key Mandatory)
    Enter the employee’s Social Security number (SSN), if known. The system displays the employee’s name.

    LAST NAME (Key Mandatory)
    If the employee’s SSN is unknown, enter the employee’s last name. The system displays the employee’s SSN.

    FIRST NAME (Key Mandatory)
    If the employee’s SSN is unknown, enter the employee’s first name, if known, along with the last name. The system displays the employee’s SSN and name.

    SELECT EXACT (Key Mandatory)
    Leave the indicator Y in this field if you want an exact search. Enter N if you want a broader search.

  2. Press Enter.
  3. The following information displays:

    SSN (Display)
    Displays the Social Security number of the employee you are searching for.

    NAME (Display)
    Displays the name of the employee you are searching for.

    AGY (Display)
    Displays the agency numbers where the employee has been employed, limited to the agencies you have access to view.