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Payment Cards for Payroll/Annuity Net Pay (PayCards)

FPP P.004

SPRS and CAPPS HR/Payroll Instructions

  1. Employees at Standardized Payroll/Personnel Reporting System (SPRS) and Centralized Accounting and Payroll/Personnel System (CAPPS) HR/Payroll agencies return the completed PayCard Enrollment Authorization (74-224) PDF to their payroll offices.
  2. Authorized staff at agency payroll offices at the Health and Human Services (HHS) agencies and Texas Department of Criminal Justice:
    1. Must be granted security access to the Bank of America Prepaid Administration Tool (PAT) by the agency security coordinator (Comptroller user ID required).
    2. Must review forms for legibility and completeness.
    3. Must sign the State Agency Use Only section of enrollment forms certifying the required disclosure documents were received by the payee.
    4. Enter the authorization form information directly in the Bank of America PAT.
    5. Use the routing and account numbers to complete the setup of the direct deposit instructions for the paycard in their internal systems.
  3. All other agencies:
    1. Must review forms for legibility and completeness.
    2. Must sign the State Agency Use Only section of enrollment forms certifying the required disclosure documents were received by the payee.
    3. Submit the form to Fiscal Management’s Payment Services section by encrypted email to tins.mail@cpa.texas.gov, fax to (512) 475-5424 or interagency mail.
    4. Fiscal Management staff enters the authorization form information in the Bank of America PAT.
    5. Receive a report from Fiscal Management with the routing and account numbers that agency staff use to complete the setup of the direct deposit instructions for the paycard.
  4. The employee’s net pay can be loaded on the paycard based on the EFT instructions provided to SPRS (including CAPPS HR/Payroll agencies).

Note: Remember, the setup of direct deposit instructions for a paycard must be completed no later than 10 days before payrolls are processed to take effect for that pay period. A warrant will be issued for a payroll payment processed before the direct deposit instructions are active.