Settlement and Judgment Processing Guidelines
Processing Instructions for the Payment of Settlements and Judgments
The Attorney General’s office (OAG) sends a letter to the paying agency requesting:
For specific examples, see Sample Purchase Voucher and Sample Warrant Distribution Instruction Memo and the Settlements or Judgments Coding Block Form (74-218) PDF.
The purchase voucher is signed by an authorized employee of the paying agency:
The paying agency enters the payment in the Uniform Statewide Accounting System (USAS) using Document Type 9:
Note: Agencies are responsible for determining how the payment will be reported to the Internal Revenue Service (IRS).
Specific USAS object codes are used to record payment of settlements and judgments. See Settlement and Judgment Object Codes for the codes and their descriptions.
The paying agency forwards the following to the OAG once an agreement to settle the claim has been reached:
The OAG submits the documents and settlement agreement/judgment to the governor for approval.
The paying agency can review the USAS Document Tracking (S037) screen or DAFR7700 for the action code 550 to verify when the document was approved.
|6||In compliance with the warrant distribution memo, the warrants are delivered by courier to the OAG’s office the next business day after the Comptroller’s office approves the document.|
|7||The purchase voucher and settlement/judgment documents are filed with the Comptroller’s office until the required retention period expires.|