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Proceeds From the Sale of Surplus Property

FPP A.032

Purchasing Capital Assets Through Surplus Property Between State Agencies (Interagency Transfers in USAS)

Purchasing capital assets through the surplus property program is not considered a capital outlay accounting event. It is an interagency transfer, or reallocation of state resources, including any cash paid or received. The TFC fee does not apply to these transactions, as TFC is not acting as the facilitator of the transaction.

To record the interagency transfer for purchases of capital assets through surplus property between state agencies:

  • Use comptroller object (COBJ) 7974 – Transfer Purchase – Capitalized Asset to record the purchase.
  • Use COBJ 3984 – Sales Receipt – Asset Transfer to record the receipt of cash.

Both COBJs roll to either Other Financing Sources and Uses, or Back Out Not Applicable on the operating statement in the agency financial statements. Refer to RTI Table 12 in the Annual Financial Report (AFR) reporting requirements on how to record this activity.

AGY NO T-CODE APPN NO COBJ PCA FUND RTI
Selling Agency 971 Determined by Agency 3984 Determined by Agency Determined by Agency Determined by Agency
Purchasing Agency 225 Determined by Agency 7974 Determined by Agency Determined by Agency Set by Selling Agency

Note: The selling agency should process a budget adjustment using T-codes 006 and 009 to increase budget using Document Type A, Batch Type 1 in the receiving appropriation.