Proceeds from the Sale of Surplus Property
Procedure to Move Proceed Receipts from Sale of Surplus Property
Follow this procedure to:
- Move 25 percent of receipts into a direct strategy appropriation for expenditures out of Fund 0001
- Move receipts that do not apply to the surplus property rules/policy
Enter a Document Type J, Batch Type 2 to reverse original deposit T-code transactions in USAS using the coding blocks in the table below.
|AGY NO||T-CODE||APPN NO||COBJ||PCA||FUND|
|Determined by Agency||3750
|Determined by Agency||Determined by Agency|
Note: Process a budget adjustment using T-codes 006 and 009 to increase budget using Document Type A, Batch Type 1 in the receiving direct strategy appropriation.
Agencies that require agency objects for the sweep process must have agency object 7973 (in the
AGENCY OBJECT field on the D11 profile) match comptroller object 7973.
CAPPS agencies that track appropriation 99908 in CAPPS have two options:
- Agencies can make entries directly into USAS using the coding block shown above in “Entering Deposits into USAS.” Then perform manual journal entries into CAPPS for the deposit using a MAN T-code. A manual budget adjustment entry can be done in Commitment Control.
- Agencies can make the journal entry into CAPPS using the coding block shown above for the deposit. An agency must make sure all T-codes are set up by the agency before any entries can be performed. After the budget adjustment is made in USAS, a manual budget adjustment entry can be done in Commitment Control.
CAPPS agencies: For questions, contact your agency’s Level 1 Help Desk support staff. Authorized Level 1 users may contact the CAPPS Help Desk for additional assistance.
The first scheduled sweep of each fiscal year is the first week of August for deposits made in September through July. The second sweep is Aug. 31 for deposits made in August.