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Proceeds from the Sale of Surplus Property

FPP A.032

Procedure to Move Proceed Receipts from Sale of Surplus Property

Follow this procedure to:

  • Move 25 percent of receipts into a direct strategy appropriation for expenditures out of Fund 0001
  • Move receipts that do not apply to the surplus property rules/policy

Enter a Document Type J, Batch Type 2 to reverse original deposit T-code transactions in USAS using the coding blocks in the table below.

AGY NO T-CODE APPN NO COBJ PCA FUND
Affected Agency 191R
191R
191R
195R
99908 3750
3839
3841
3754
99908 0001
Affected Agency 191
191
191
195
Determined by Agency 3750
3839
3841
3754
Determined by Agency Determined by Agency

Note: Process a budget adjustment using T-codes 006 and 009 to increase budget using Document Type A, Batch Type 1 in the receiving direct strategy appropriation.

Agencies that require agency objects for the sweep process must have agency object 7973 (in the AGENCY OBJECT field on the D11 profile) match comptroller object 7973.

CAPPS Agencies

CAPPS agencies that track appropriation 99908 in CAPPS have two options:

  1. Agencies can make entries directly into USAS using the coding block shown above in “Entering Deposits into USAS.” Then perform manual journal entries into CAPPS for the deposit using a MAN T-code. A manual budget adjustment entry can be done in Commitment Control.
  2. Agencies can make the journal entry into CAPPS using the coding block shown above for the deposit. An agency must make sure all T-codes are set up by the agency before any entries can be performed. After the budget adjustment is made in USAS, a manual budget adjustment entry can be done in Commitment Control.

CAPPS agencies: For questions, contact your agency’s Level 1 Help Desk support staff. Authorized Level 1 users may contact the CAPPS Help Desk for additional assistance.

Important Dates

The first scheduled sweep of each fiscal year is the first week of August for deposits made in September through July. The second sweep is Aug. 31 for deposits made in August.