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Proceeds From the Sale of Surplus Property

FPP A.032

Entering Deposits for the Sale of Surplus Property in USAS

Establishing Profiles in USAS

Your agency must establish profiles in the Uniform Statewide Accounting System (USAS) before entering your deposits from the sale of surplus property in USAS.

The following step/action table tells agencies how to establish profiles in USAS:

Step Action
1 Verify that appropriation 99908 has been created on the Appropriation Number Profile (20) screen by the Comptroller’s office. Contact your agency’s appropriation control officer if the appropriation has not been created.
2 Use a Fund Profile (D23) with the following lookups:
  • APPD FUND 0001
  • GAAP FUND 0001
  • GAAP FUND TYPE 01
3 Verify that a program cost account (PCA) has been created on the Program Cost Account Profile (26) screen with the following elements:
  • AGENCY = (Assigned three-digit agency number)
  • APPN YEAR = (Two-digit appropriation year)
  • PCA = 99908
  • TYPE = D
  • TITLE = Unappropriated Receipts-Surplus Property
  • PROGRAM CODE = 3992
  • APPN NO = 99908
  • FUND = (D23 fund that infers Appd Fund 0001)

Contact your agency's appropriation control officer if the PCA has not been created.

Entering Deposits Into USAS

All deposits from the sale of surplus property must be entered into USAS using appropriation 99908.

The following table tells agencies how to record deposits in USAS:

AGY NO T-CODE APPN NO COBJ PCA FUND
XXX 191
191
191
195		 99908 3750
3839
3841
3754		 99908 0001

Note: The Comptroller’s office will sweep the deposits from appropriation 99908 to the Comptroller’s unappropriated general revenue.