Moving Expenses

Reimbursable Expenses and Limitations

A state agency may use appropriated money to pay the reasonable and necessary moving expenses incurred for a state employee if the:

• Employee is being reassigned from one designated headquarters to another designated headquarters of that agency.
  –and–
• Agency determines that the best interests of the state will be served by the reassignment.
  –and–
• Distance between the current and future designated headquarters is at least 25 miles.
  –or–
• Employee is employed at a facility being closed or undergoing a reduction in force.
  –and–
• Employee accepts a position with the agency at another designated headquarters that is at least 25 miles from the facility being closed or undergoing a reduction in force.

A state agency may pay or reimburse the following costs if the agency determines they are reasonable and necessary, and the costs are otherwise payable:

• Loss of a deposit because of the breaking of a lease.
• Lease payments that become immediately due because of the breaking of a lease.
• Expenses incurred while looking for a new residence.

A state employee is entitled to be reimbursed for reasonable and necessary expenses incurred in traveling by a personally owned or leased motor vehicle for a move described in this section. The reimbursement must be paid at the rate provided by the General Appropriations Act (GAA) for business-related travel by a state employee.

A state agency must use state-owned equipment for the move if the equipment is available to the agency. If the equipment is unavailable, the agency may pay for the services of a commercial transportation company or for self-service vehicles to make the move. The agency may directly pay a commercial transportation company or the owner of a self-service vehicle instead of reimbursing a state employee.

A state agency may pay for or reimburse a state employee for storage expenses incurred if the employee is required to live in state-owned housing and the housing is unavailable when the agency requires the move to be made.

Unreimbursable Expenses

A transaction fee or sales commission for the sale of real property may not be paid or reimbursed.

A state employee who transfers from one designated headquarters to another because the employee is transferring from one state agency to another state agency does not qualify for moving expense reimbursements from either agency.

Prospective state employees are not eligible to receive reimbursement of moving expenses.

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