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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Prompt Payment – USAS Instructions
Defaults and Edits

The Comptroller's office established defaults and edits in USAS about the types of payments that are subject to the prompt payment law. The default and edits are designed to cover most circumstances. The system default and edits include:

  • Profile indicators on USAS transaction codes (T-codes),
  • Document types, and
  • Comptroller object codes.

If USAS determines that a payment will be distributed after the payment's due date AND the payment is subject to the prompt payment law, then USAS:

  • Computes the interest due,
  • Generates a transaction, and
  • Includes the interest with the principal payment to the vendor.

The USAS generated interest payment posts as a separate transaction from the principal payment. It will have a unique document number and not affect the principal payment transaction amount or the principal payment document total amount.

Note: Interest begins to accrue the day after the payment due date, and interest stops accruing on the distribution date.

Definitions

Payment
Money owed to a vendor.
Prompt payment law
Chapter 2251, Government Code.
Vendor
A person who supplies goods or a service to a state agency or another person directed by the agency. The term does not include a state agency, except for Texas Correctional Industries. The term includes an officer or employee of a state agency when acting in a private capacity to supply goods or a service.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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