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eXpendit

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Prompt Payment – Reference
Prompt Payment Reminders

  • Agencies are solely responsible for correctly entering computed payment due dates in USAS.
  • An agency must accurately document the date that it first receives an invoice. This is true regardless of any mailing instructions given to the vendor through a purchasing agreement or any other means.
  • Whenever a transaction is governed by the prompt payment law, the agency is solely responsible to ensure that its interest control flag is properly set.
  • Whenever an agency uses an interest control flag of R to refuse interest, the agency must keep specific documentation in its files that can be associated with the voucher to support using these codes.
  • Whenever a payment’s timeliness is governed by the prompt payment law, an agency may not pay late fees, penalties, finance charges or any other compensation.
  • Vendors may not waive their right to automated prompt payment interest. Vendors who do not wish to receive automated prompt payment interest may return the interest to the paying agency or may credit the agency with the interest.
  • Agencies should remember that payments due on weekends or state holidays need to be submitted in USAS two business days before the weekend or the holiday so that distribution will be on time. Do not alter any due dates.

Note: See Tools in the feature box to the right for links to the payment calculators from any page in eXpendit.