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USAS Instructions
Payment Due Date and Requested Payment Date

Agencies must submit the Payment Due Date and the Requested Payment Date (if applicable) on the Pre-Enc/Enc/Expend Transaction Entry (505) screen:

  • Agencies must determine the Payment Due Date for each payment transaction and submit the date in the PMT DUE DATE field. This requirement includes all non-payroll payment transactions even if the payment is not subject to the prompt payment law.
  • USAS uses the Payment Due Date to determine when to liquidate a payment so that it will be distributed at the latest possible time without being late, and to determine how much interest, if any, is due to the vendor.
  • If there are no limitations about the timeliness of the payment, (such as a reimbursement to a petty cash account), agencies should use their discretion to determine the payment due date.
  • If a payment is subject to the prompt payment law, do NOT adjust the Payment Due Date to make an early (or late) payment.
  • A Requested Payment Date (RQD PMT DATE) must be submitted if the payment needs to be distributed before (or after) the Payment Due Date.
  • It is not necessary to submit a Requested Payment Date if the Payment Due Date falls on a weekend or holiday when payment distribution does not occur. USAS automatically schedules payments based on the latest possible distribution date.
  • If your agency submits a Requested Payment Date and a Payment Due Date on a transaction, then the Requested Payment Date will prevail as the date USAS uses to schedule the payment for distribution.

See also: Submitting Due Dates