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eXpendit

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USAS Instructions
Handling Errors

Except for payments to vendors on hold status, USAS is programmed not to distribute a principal payment transaction without the interest payment when late payment interest is due.

  • If either transaction fails edits (data or funding) in USAS, then both transactions will error off and neither will process a payment.
  • The interest transaction will be deleted and a new interest transaction will be generated at the next available USAS cycle, assuming the errors are corrected and all USAS edits are passed.
  • If an interest transaction fails due to USAS edits, the deleted interest transaction will be deleted and not appear on the IT file.
  • History of the transaction’s failure to process is listed on a daily control report. The principal payment transaction’s document tracking history will show evidence that interest attempted to generate but failed to do so.

Note: Agencies must be aware of any interest accruing on transactions that have failed final funding edits and must adjust their accounts to cover the principal, interest and any additional interest that will accrue until distribution.

See also: Liability and Adequate Funding