Skip to content
Breadcrumbs

eXpendit

Note: To navigate this guide on a mobile device you must use the Table of Contents.

Seminars, Conferences and Group Examinations Sponsored By State Agencies
Secretary of State

Any registration fee collected by the secretary of state to pay the expenses of a conference, seminar or meeting in excess of the actual cost of the conference, seminar or meeting may be used to pay the expenses of a different conference, seminar or meeting for which:

  • No registration fees were collected.
  • The registration fees collected were insufficient to cover the total expenses.

Documentation Requirements [+]

  1. A state agency must retain documentation in its files showing:
    1. how the seminar or conference relates to the duties and functions of the agency;
    2. if fees were charged to persons attending the seminar or conference; and
    3. a proper justification for not using state-owned or state-occupied facilities for the seminar, conference or administration of a group examination if those facilities were not used, the agency is not included in Article X of the GAA and the funds used are not appropriated in that article.
  2. The comptroller objects used to pay the cost of sponsoring a seminar, conference or administration of a group examination must reflect the nature of each purchase, e.g., food - 7315, room rental - 7470, equipment rental - 7406.

Source [+]

Rider 7 in the appropriations to the Secretary of State in the General Appropriations Act (GAA).