Seminars, Conferences and Group Examinations Sponsored By State Agencies
Secretary of State
Any registration fee collected by the secretary of state to pay the expenses of a conference, seminar or meeting in excess of the actual cost of the conference, seminar or meeting may be used to pay the expenses of a different conference, seminar or meeting for which:
- No registration fees were collected.
–or– - The registration fees collected were insufficient to cover the total expenses.
Documentation Requirements [+]
- A state agency must retain documentation in its files showing:
- How the seminar or conference relates to the duties and functions of the agency.
- If fees were charged to persons attending the seminar or conference.
–and– - A proper justification for not using state-owned or state-occupied facilities for the seminar, conference
–or–
Administration of a group examination if those facilities were not used, the agency is not included in GAA, Article X, and the funds used are not appropriated in that article.
- The comptroller objects used to pay the cost of sponsoring a seminar, conference or administration of a group examination must reflect the nature of each purchase, such as:
- Comptroller object 7315 (food)
- Comptroller object 7470 (room rental)
- Comptroller object 7406 (equipment rental)
Source [+]
General Appropriations Act, Rider 7 (appropriations) for the Secretary of State.