Seminars, Conferences and Group Examinations Sponsored By State Agencies
Authority to Sponsor and Charge Fees

A state agency may pay the cost of sponsoring a seminar or conference if it has statutory authority to sponsor it. A state agency has statutory authority if the seminar or conference bears a reasonable, substantial and direct relationship to the duties and functions of the agency.

A state agency with statutory authority to sponsor a seminar or conference may charge a fee to each person who attends. The fee revenues may only be used to defray the sponsorship expense. Applicable expenses can include the purchase of food when the registration fee for the seminar or conference contains a mandatory and non-separable cost component based on a cost recovery methodology to pay for the cost of food provided to attendees during the seminar or conference.

If the state agency receiving fee revenues qualifies as a state agency under the State Funds Reform Act, the revenues must be deposited into the state treasury unless an exemption in that Act applies.

Sources [+]