TINS Direct Deposit

Lesson 5: Making Direct Deposit Changes

TINS Entry of Direct Deposit Changes

A payee who wants to change their banking information must provide a direct deposit authorization form to the custodial agency. The custodial agency must review the form and ensure it has been completed and signed. The agency should also look closely at Section 1 to determine what information is to be changed.

Because some vendors have multiple mail codes set up for direct deposit, it is important to be sure which mail code is being affected by the change. If the information on the form does not clearly specify what mail code or address is to be changed, stop and call the vendor to confirm their intentions.

Note: If your agency is not the custodial agency, refer the payee to the accounting contact for the custodial agency so they can make the changes. You can access a list of Agency Contacts on FMX.

Making change on the Payee Direct Deposit Change (PDDCHG) screen

Log in to TINS.
Enter the Transaction code PDDCHG on the command line and press Enter. The screen returned displays fields for the TIN (Payee Number), Mail Code and Input Source.

PDDCHG Screen

PDDCHG.                                                          MM/DD/YY
                        PAYEE DIRECT DEPOSIT CHANGE

PAYEE NUMBER:   __________________

   MAIL CODE:        ____

INPUT SOURCE:   900











PF3=QUIT
ENTER TIN, MAILCODE - PRESS ENTER

Enter the necessary information in the fields and press Enter. This retrieves the payee's account instructions for the mail code entered and populates your agency number as the input source.

The Bank Transit Code (routing number), Bank Account Number and Bank Account Type fields display what is currently in the system. (In this example, the transit code is 063114810, the account number is 123456789 and the account type is 22.)

Entering Information on PDDCHG Screen

PDDCHG.1XXXXXXXXX1.                                              MM/DD/YY
                        PAYEE DIRECT DEPOSIT CHANGE

PAYEE NUMBER:   1XXXXXXXXX1

   MAIL CODE:        000

INPUT SOURCE:   900

     BANK TRANSIT CODE:    063114810
   BANK ACCOUNT NUMBER:    123456789
     BANK ACCOUNT TYPE:    22
     
 COMMENTS:     _____________________________________________________
 
               _____________________________________________________
               
               _____________________________________________________










PF3=QUIT
ENTER CHANGES - PRESS ENTER

Enter the new account information from the authorization form into the respective fields. Double-check your data entry and press Enter. A prompt asks if all the information is correct.
Enter Y for yes or N for no.
- If you enter Y and press Enter, the message RECORD UPDATED appears at the bottom of the entry screen.
- If you enter N and press Enter, the screen clears and you may start your action over again.

Note: It is critical to always double-check your data entry.

Upon successful completion of the change, a popup box stating RECORD UPDATED appears at the bottom of the screen and provides function keys to navigate to other TINS screens for this payee.

RECORD UPDATED on PDDCHG Screen

PDDCHG.1XXXXXXXXX1.                                              MM/DD/YY
                        PAYEE DIRECT DEPOSIT CHANGE

PAYEE NUMBER:   1XXXXXXXXX1

   MAIL CODE:        000

INPUT SOURCE:   900

     BANK TRANSIT CODE:    063114810
   BANK ACCOUNT NUMBER:    987654321
     BANK ACCOUNT TYPE:    22
     
 COMMENTS:     _____________________________________________________
                        PAYEE NUMBER: 1XXXXXXXXX1

       ENTER     PF-3    PF-6    PF-7    PF-8    PF-9
       PDDSUP    END     PYADDR  PMTHIS  PMCTUP  PMSTUP
       RECORD UPDATED

Review your work on the PYDIST screen. The newly changed direct deposit instructions you entered into the system are reflected, plus a prenote status of P and a new effective date are provided. (In this example the new account number is 987654321, but the transit code is unchanged.)

PYDIST Screen

PYDIST.1XXXXXXXXX6.                                              08/23/11
     PAYEE NUMBER:   1XXXXXXXXX6             TAXPAYER NUMBER: 1XXXXXXXXX6
      HOLD STATUS:   
      
 MAIL CD: 000 STA: A  DD EFF DT 08/23/11  STA: P  SEC TYPE:   0  SEC SRC:
    NAME: LOBSTER RANCH BEVERAGES
 ADDRESS: DBA LOBSTER RANCH
          1925 CEDAR SPRINGS RD. STE. 101
    CITY: DALLAS      STATE:  TX   ZIPCODE:  75201-1738  ZONE CODE:  057
    
 TRANSIT CODE:  0631-1481-0  ACCOUNT NUM: 987654321   TYPE: 22  AGY: 900  
 
 
 
     




END OF DISPLAY - PF3=QUIT, PF4=MENU

Reference

See the Setting Up, Changing or Canceling Direct Deposit section of TexPayment Resource to set up, change or cancel direct deposit in TINS.

Next: Learning Check