TINS Direct Deposit Web-Based Training
Lesson 5: Canceling Direct Deposit
Payee Direct Deposit Cancel (PDDCAN) Screen
PDDCAN is used to cancel a payee’s direct deposit.
Accessing PDDCAN
TINS provides two methods of accessing PDDCAN: a recall screen and the cancellation screen.
Method 1: TINS – Update Menu (PYMENU) screen:
- Enter PYMENU on line 1 on any TINS screen and select Enter.
- Enter G (PDDCAN) in the
ENTER OPTIONfield and select Enter to display the recall screen.
Example – PYMENU
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: _
PF3-QUIT PF4-INQMEN
Method 2. Enter PDDCAN on line 1 on any TINS screen:
- Without the TIN and select Enter.
– or – - With the 11-digit TIN, enter:
- The system-assigned 7 TIN (PDDCAN.7XXXXXXXXX5) for an individual who is set up with an SSN or ITIN and select Enter.
- 1 + nine-digit EIN + check digit (PDDCAN.1XXXXXXXXX6) for a business entity and select Enter.
- The 11-digit Comptroller-assigned 3 TIN (PDDCAN.3XXXXXXXXX0) and select Enter.
Example – PDDCAN Recall Screen
PDDCAN. MM/DD/YY
PAYEE DIRECT DEPOSIT CANCEL
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN, MAILCODE - PRESS ENTER
Steps – Recall Screen
- Enter the following fields:
PAYEE NUMBER: Enter the 11-digit TIN. If PDDCAN was accessed via Method 2 with the 11-digit TIN, the TIN is autopopulated.MAIL CODE: Enter the three-digit mail code.INPUT SOURCE: The field is protected and defaults to the user’s three-digit agency number. - Select Enter to display the cancellation screen for the mail code entered and its direct deposit information.
Example – PDDCAN, Direct Deposit on File
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: 000
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: 99912345_____________
BANK ACCOUNT TYPE: 32
ACH FORMAT: X
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
CANCEL DIRECT DEPOSIT? (Y/N) _
Steps – Cancellation Screen
- Verify the direct deposit information displayed is for the correct mail code to be canceled:
MAIL CODEBANK TRANSIT CODEBANK ACCOUNT NUMBERBANK ACCOUNT TYPE
- Enter notes in the
COMMENTSfield as needed that may be helpful for historical and/or audit purposes.
Comments are not stored and cannot be accessed later. A screen print is needed if you want to maintain comments entered. - Select Enter to display the message CANCEL DIRECT DEPOSIT? (Y/N).
- Enter Y if it is the correct direct deposit mail code to be canceled and select Enter.
- The message RECORD DELETED is displayed at the bottom of the screen with program function keys to navigate to other TINS screens.
- Enter N if it is not the correct mail code and select Enter. The recall screen is displayed with blank fields. Repeat Steps 1-5.
Example – PDDCAN Processed
PDDCHG. MM/DD/YY PAYEE DIRECT DEPOSIT CHANGE PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: XXX INPUT SOURCE: XXX BANK TRANSIT CODE: 3XXXXXXX1 BANK ACCOUNT NUMBER: 99912345____________ BANK ACCOUNT TYPE: 32 SIC CODE 9903 (Y/N): N COMMENTS: _______________________________________________________________ _______________________________________________________________ _______________________________________________________________PAYEE NUMBER: 1XXXXXXXXX6 ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12 PDDSUP END PYDIST PMTHIS PMCTUP PDDCHG PYMENU RECORD DELETED - Enter Y if it is the correct direct deposit mail code to be canceled and select Enter.
- Verify the cancellation using PYDIST.
- Select PF6-PYDIST from the processed screen.
– or – - Enter PYDIST on line 1, with or without the TIN/mail code, and select Enter.
- PYDIST displays the message NO DIRECT DEPOSIT INFORMATION FOR TIN.
Example – PYDIST After a Direct Deposit Cancellation
PYDIST.7XXXXXXXXX6 MM/DD/YY PAYEE NUMBER: 7XXXXXXXXX6 TAXPAYER NUMBER: HOLD STATUS: IAT IND: NO DIRECT DEPOSIT INFORMATION FOR TIN CONTINUE - PF3=QUIT, PF4=INQMEN, PF8=FRWD, PF11=BOT - Select PF6-PYDIST from the processed screen.
- Review the cancellation transaction on PMTHIS.
Example – PMTHIS for a Direct Deposit Cancellation
PMTHIS.1XXXXXXXXX6 MM/DD/YY
TRANS TRANS MAIL INPUT OPERATOR
DATE DESCRIPTION DLN CODE SOURCE ACID EXCEP
-------- ----------------------- ----------- ---- ------ -------- -----
MM/DD/YY DIRECT DEPOSIT DELETE EXTERNAL 000 XXX TINX123
MM/DD/YY D/D BANK ACCT. TYPE CHG. EXTERNAL 000 XXX TINX123
MM/DD/YY D/D BANK ACCT. NO. CHANGE EXTERNAL 000 XXX TINX123
MM/DD/YY DIR DEP EFFECTIVE DATE SYSTEM GEN 000 SYS
MM/DD/YY DIRECT DEPOSIT SETUP EXTERNAL 000 XXX TINX123
MM/DD/YY MAIL CODE SETUP EFT 000 XXX
MM/DD/YY MASTER ACCOUNT SETUP EFT XXX
END OF DISPLAY - PF3=QUIT, PF4=INQMEN
See Setting Up, Changing or Canceling Direct Deposit 
on TexPayment Resource.
Next: Learning Check