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Glenn Hegar  ·  Texas Comptroller of Public Accounts

FPP E.001

Timeline for State Agencies and Institutions of Higher Education

Nov. 10, 2017–Jan. 30, 2018

Request the 1099 Verification Report (DAFR7940) using the USAS Report Request Profile (91) screen. See How to Request the 1099 Verification Report (DAFR7940). The DAFR7940 may be requested on a daily basis at any time during the year.

Review the DAFR7940 and make necessary adjustments to 1099 data in USAS. See Adjusting Your USAS Data. All USAS data adjustments must be made by Jan. 30, 2018.

Jan. 2–30, 2018 (USAS Processing Schedule)

You may enter a request on the USAS 91 screen for the DAFR7950. If you select hard copy 1099s to be printed, they will be available for pick up at the Comptroller’s office the following business day.

Jan. 23–30, 2018

USAS generates the IRSRDF beginning Jan. 23-30. Agencies may run the DAFR7950 requesting the IRSRDF any business day in January. The file will be available through File Transfer Protocol (FTP) on Jan. 24 for all agencies that made the request on or before Jan. 23. For agencies that request the file Jan. 24-30, the file will be available the following business day. To prevent duplicate reporting, do one of the following: upload only ONE complete DAFR7950 report to the IRS using the Filing Information Returns Electronically (FIRE) system (even if multiple reports were requested) OR mail only ONE set of Copy A 1099 forms along with Form 1096 to the IRS.

Jan. 30, 2018

This is the last day you can make adjustments in USAS to the 1099 reportable data that is reflected on the IRSRDF.

This is also the last day the Comptroller’s office can receive and process Profile Change Requests updating the USAS Titles Profile (D53) screen to include agencies’ and institutions’ Transmitter Control Codes (TCCs). Any changes made after this date will not be reflected on the IRS reportable data file.

Jan. 31, 2018

This is the deadline for agencies to furnish 1099s to recipients. Forms must be postmarked on or before this date.

This is also the deadline for agencies to report to the IRS the 1099-MISC with income in Box 7. Hard copy forms must be postmarked by this date. Electronic files must be submitted to the IRS FIRE system by this date. The comptroller’s office recommends that agencies meet the January 31 deadline for all forms since almost all agencies will be reporting in the 1099-MISC Box 7.

First-time Electronic Filings

If your agency is filing with the IRS electronically for the first time, you’ll need to obtain a transmitter control code (TCC) from the IRS. Here’s how:

  1. Submit the IRS Form 4419 – Application for Filing Information Returns Electronically (FIRE) PDF to the IRS at least 30 to 45 days prior to the 1099 filing deadline. USAS Procedures for 1099 Reporting for Calendar Year 2017 (FPP E.001) includes Form 4419 and procedures for updating the USAS Titles Profile (D53) screen.
  2. When you receive your TCC, email expenditure.assistance@cpa.texas.gov to request an update to the D53 profile. Include your agency name, number and the TCC in the request.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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