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USPS Reports Guide –
USPS Reports by Number –
Report 962 Employees Not Being Paid

This report displays all employees with a status of 01 (active), 02 (leave without pay), and 03 (terminated) that have not been paid during the pay period indicated on the Payroll Transaction Run Control (HSCU1) screen and edits against the employee's pay const 4 on HOB for the time period that has been paid. The report will automatically generate with each final payroll. Appropriate agency personnel to monitor employees that have not been paid can use this report.

Note: Board Members and Excess Benefits Payees will be excluded from this report as requested by the USPS Reports Task Force.

Report Criteria

Category Payroll Administration
Distribution Agency
Frequency Monthly
Form 111
Sort Sequence
Options H0XCR
Sort/Break
Do Not Produce The Report Blank or 0
Organization Code, Alpha 1
Alpha 2
Pay Type, Alpha 3
Page Break By Pay Type
Parameters  
Databases Used HOB, HNH, H7O, HMP
Selection Criteria All employees with a status of 01, 02 and 03 who are not paid in the payroll period but being finalized. Terminated employees (status 03) will include employees with term date greater than or equal to pay period start date. All LWOP employees (status 02) not being paid for the payroll period will be listed on the report, but only the LWOP reasons 05, 07, 08, 09, 1A and 10 will appear on the report. Excludes Board Member and Excess Benefits Payees.
Produce Output? Yes
Request Screen HNKPA
Posting Report? No
Additional Notes To exclude Board Members and Excess Benefits Payees, any employee assigned to a job class with a job class type of C or P will be eliminated from the report.

Report Headings

AGENCY NAME
Employees Not Being Paid.
FROM
MM/DD/YYYY To MM/DD/YYYY

Column One

EMPLOYEE NO HOB.EMPLOYEENO
The employee's Social Security number.

Column Two

NAME HID.RPTNAME
The employee's name.

Column Three

ORG CODE HNH.ORG CODE
The employee's assigned organization code.

Column Four

STATUS H0B.EMPLOYEE STATUS
The employee's status for payment or non-payment values is:
01Active
02On-Leave Without Pay
03Terminated

Column Five

PAY TYPE (LITERAL) HMP.PAYTYPE
The employee's pay type values are:
01Hourly
02Salary
04Part-time

Column Six

FMLA/LOWP REASON HOB.LWOP REASON
The LWOP reason field value (as indicated on H0BUS) when the employee is on leave without pay (LWOP reason code 043) and the leave reason field equals one of the following values:
05(Workers Comp) Work-Related Injury
07(FMLA) Birth/Maternity/Adopt/Foster
08(FMLA) Other
09(FMLA) Serious Health Condition – Relative
1A(FMLA) Military Exigency (Federal)
10(FMLA) Serious Health Condition – Personal

Note: If the employee was returned from LWOP during the pay period and additional HR actions have been entered, this field would be blank. The LWOP reason value of 05 may be used to record a period of leave that may or may not indicate an event covered by the Family Medical Leave Act (FMLA).

Column Seven

LAST DATE PAID H0B LAST CHECK DATE
The employees last check date.

Sample Report

    REPORT:   962                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:     1    
    AGENCY:   XXX                               XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                           RUN DATE: XX/XX/20XX
                                                   MONTHLY EMPLOYEES NOT BEING PAID                              RUN TIME: 21:18:29 
                                                                                                                                    
                                                     FROM 08/01/20XX TO 08/31/20XX                                                  
 EMPLOYEE NO.        NAME                     ORG CODE        STATUS       PAY         FMLA/LWOP    LAST DATE PAID                  
                                                                          TYPE          REASON                                      
                                                                                                                                    
 XXX-XX-XXXX     XXXXXX, XXXXXXX              00000555555       01       SALARY                       08/05/20XX                    
 XXX-XX-XXXX     XXXXXX, XXXXXX XXXXXX        00000555555       01       SALARY                       08/01/20XX                    
 XXX-XX-XXXX     XXXX, XXXXXXXXXX             00003213213       01       SALARY                       08/01/20XX                    
 XXX-XX-XXXX     XXXXXXXX, XXXXXXX XXX        00004204200       01       SALARY                       08/02/20XX                    
 XXX-XX-XXXX     XXXXXXX, XXXXXXX X           00004204200       01       SALARY                                                     
 XXX-XX-XXXX     XXXXXXXX, XXXX XXXX          00004321000       01       SALARY                       08/02/20XX                    
 XXX-XX-XXXX     XXXXXXX, XXXXX X             00004666600       01       SALARY                       08/02/20XX                    
 XXX-XX-XXXX     XXXXXXX, XXXXXXXX            00004999900       01       SALARY                       08/02/20XX                    
 XXX-XX-XXXX     XXXXXXX, XXXXX XXX           00004996633       01       SALARY                       08/02/20XX