USPS Reports Guide –
USPS Reports by Number –
Report 943 Potential Overtime Adjustment Report
This report is created when a Staff Retention Bonus (SRB) Special Pay 16 or a New Hire Bonus (NHB) Special Pay 21 is paid on a final payroll that affects an overtime payment. Pay history will be searched for overtime payments posted within the bonus period. A report will only be generated if the amount of overtime within the bonus period or hours is not equal to zero, and the report will derive the potential overtime rate adjustment for the agency to review. Any overtime payments included in the payroll with the bonus will not be included in the overtime calculation and will appear on Report 943. Any future overtime payments within the bonus period will automatically include the bonus payment in the overtime rate.
Report Criteria
| Category | Payroll Administration |
|---|---|
| Distribution | Agency |
| Frequency | Only when SRB Special Pay 16 and/or NHB Special Pay 21 is paid or adjusted and overtime payments as well as any overtime adjustment covered by the contract period of the respective bonus payment are found in pay history. |
| Form | 111 |
| Sort Sequence | Special Pay Number and Employee Name Within the Special Pay |
| Page Break | Agency and Special Pay Number |
| Parameters | Runs automatically on Final Payroll |
| Databases Used | H0H, H0B, H0C, HNH |
| Selection Criteria | |
| Produce Output? | Yes |
| Additional Notes | The report should be generated whenever a SRB or NHB is paid on the final payroll and the employee has overtime paid within the bonus period. All overtime hours and amounts for the same pay period begin and end dates will be summarized to include cancellations. A # sign displays in the REPORT OT HRS column when hours are not present in pay history. When the amount of a SRB or NHB is less than zero, the following message displays to coincide with the adjusted bonus: SRB (or NHB) cancelled or amount adjusted. May affect overtime payments. |
Report Headings
- SPECIAL PAY: H0H.PAIDTYPE
- Displays the special pay number, special pay name and three-character abbreviation: 016 Staff Retention Bonus (SRB) or 021 New Hire Bonus (NHB).
- EMPLOYEE NAME: HID.RPTNAME
- Displays the employee's name.
- SSN: H0B.EMPLOYEENO
- Displays the employee's Social Security number (SSN).
- PAY PER START: H0H.BEGINDATE
- Displays the pay period start date.
- PAY PER END: H0H.PERIODEND
- Displays the pay period end date.
- PAYMENT DT: H0H.CHKDATE
- Displays the payment date.
- REPORTED OT HRS: H0H.OT1HRS
- Displays the overtime hours from pay history.
- PAID OT AMOUNT: H0H.OTIME1
- Displays the overtime amount from pay history.
- PAID BONUS AMT: H0H.GROSS FOR SPECIAL PAY OF 16 OR 21
- Displays the bonus amounts paid.
- POTENTIAL OT RATE ADJ: DERIVED
- Displays the potential overtime rate adjustment based on the amount of the bonus paid.
- SPECIAL PAY: XX TOTAL: DERIVED
- Displays the total number of employees for each special pay.
Sample Report
REPORT: 943 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX xxxxx xxxxxxxxxx xxxxxxxxxx RUN DATE: XX/XX/20XX
POTENTIAL OVERTIME ADJUSTMENT REPORT RUN TIME: 13:49:35
SPECIAL PAY: 016 STAFF RETENTION BONUS (SRB)
PAY PER START REPORTED PAID PAID POTENTIAL
EMPLOYEE NAME SSN PAY PER END PAYMENT DT OT HRS OT AMOUNT BONUS AMT OT RATE ADJ
----------------------------- ----------- ------------- ---------- ------ --------- --------- -----------
05/01/20XX
xxxxxxx, xxxxxxxxxx xxx-xx-xxxx 05/31/20XX 06/01/20XX 160.00 4,449.60 1,100.00 .79327
05/01/20XX
xxxxxx xx, xxxxxxx xxx-xx-xxxx 05/31/20XX 06/05/20XX 8.50 186.84 1,000.00 .72115
08/01/20XX
xxxx, xxxxxx xxx-xx-xxxx 08/31/20XX 09/05/20XX 2.00 51.56 2,000.00 1.44231
05/01/20XX
xxxxxx, xxxxxx xxx-xx-xxxx 05/31/20XX 06/05/20XX 6.50 169.18 1,800.00 1.29807
08/01/20XX
xxxxxx, xxxxx xxx-xx-xxxx 08/31/20XX 09/05/20XX 6.00 156.16 1,800.00 1.29807
06/02/20XX
xxxxxxx, xxxxxxx xxx-xx-xxxx 06/02/20XX 09/12/20XX # -511.27
05/01/20XX
xxxxxx, xxxxxxx xxx-xx-xxxx 05/31/20XX 06/05/20XX 9.00 212.63 1,500.00 1.08172
xxxxxxx, xxxxxxx xxx-xx-xxxx SRB CANCELLED OR AMOUNT ADJUSTED MAY AFFECT OVERTIME PAYMENTS
06/01/20XX
xxxxxxxx, xxxxxx x xxx-xx-xxxx 06/30/20XX 07/03/20XX 12.50 333.17 2,200.00 1.58653
SPECIAL PAY: 16 (SRB) TOTAL = 9