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USPS Reports Guide –
USPS Reports by Number –
Report 195 Deductions Not Taken

This report displays all deductions for employees, including terminated employees whose pay was insufficient to cover their scheduled deductions. All deductions not taken are listed together by either the deduction number or the deduction group.

A deduction group is a set of common deductions that have been grouped together for easier reporting.

  • Insurance (30-34, 44, 46)
  • Medical Care Reimbursements (36, 38)
  • Dependent Care Reimbursements (37, 39)
  • Payables (48)
  • Savings Bonds (62-66)
  • Taxes

Report Criteria

Category Payroll Administration
Distribution Agency
Frequency Runs with payroll.
Form 195
Sort Sequence

Deduction Number (Group), Document Number, Employee Name

Note: For agencies with Payables: Deduction Number (Group), Document Number, Sub-Deduction Number for Deduction 48, Employee Name.
Page Break Deduction Number (Group)
Parameters  
Databases Used H04, H09, H0B, H0H, H0M, H0V, H0Z, HNP, HID, HN6, HNY, HN6, HNZ, HSC, H0B
Selection Criteria All employees on the payroll where H0H.DEDNTKNSW equals 1.
Produce Output? Yes
Request Screen HPRPT – Set up to run automatically with each payroll.
Posting Report? No
Additional Notes Employees on Leave Without Pay for the entire pay period will not be included.

Report Headings

DOCUMENT NUMBER H0H.ALPHACONS2
Displays the USAS document number assigned to the payroll.
PAYMENT DATE H0H.CHKDATE
Displays the date of the check where the deduction was not taken.
EMPLOYEE NAME HID.RPTNAME
Displays the employee's name.
SSN H0H.EMPLOYEENO
Displays the employee's SSN.
ORG CODE HNP.ORGCODE
Displays the organization code as defined by the employee's position.
EMP STA H0B.EMPSTATUS
Displays the employee's employment status.
1Active
2On-Leave
3Terminated
DED NO H0Z.DEDNO OR H0Z.PODNO
Displays the number of the deduction listed.
SUB NO HNZ.SEQNO
Displays the number of the sub-deduction, if applicable.
DEDUCTION NAME H0V.DEDNAME OR HNZ.VENDORNAME
Displays the name of the deduction that corresponds to the deduction or sub-deduction number listed.
SCHEDULED DEDUCTION DERIVED (CURRENT DEDUCTION + DEDUCTIONS NOT TAKEN) OR H0Z.DEDAMT
Displays the amount that was scheduled to be deducted from the employee's pay. If the deduction is a percentage deduction, the maximum legal deductions allowed is calculated and shown.
CURRENT DEDUCTION H0M.CURRENTDED OR HNZ.CURRDEDAMT
Displays the amount that was deducted from the employee's pay.
DEDUCTION NOT TAKEN H0M.DEDNOTTAKN OR HNZ.DEDNTAKEN
Displays the amount not taken from the employee's pay due to insufficient wages.
TOTAL DEDUCTIONS NOT TAKEN DERIVED
Displays the total of SCHEDULED DEDUCTION, CURRENT DEDUCTION, and DEDUCTIONS NOT TAKEN.

Sample Report

   REPORT:   195                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                            PAGE:     1     
   AGENCY:   XXX                                      XXXXXXXXXXXXXXXXXXXXXXXX                                 RUN DATE: XX/XX/20XX
                                             DEDUCTIONS NOT TAKEN FOR  52  -  401KLOAN                          RUN TIME: 21:14:08  
                                         DOCUMENT NUMBER 84094FR1, PAYMENT DATE 10/01/20XX   
                                       
EMPLOYEE NAME               SSN          ORG CODE    EMP DED SUB DEDUCTION NAME                SCHEDULED     CURRENT      DEDUCTION
                                                     STA NO. NO.                               DEDUCTION     DEDUCTION    NOT TAKEN                
                                                                                
XXXXXXX, XXXXXX X           XXX-XX-XXXX  01010101010  1          401KLOAN                        333.33          0.00        333.33
                                                          52     401KLOAN                        333.33          0.00        333.33