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USAS User’s Manual –
Chapter 10 – Document Tracking (continued)

Inquiry Function

The inquiry function of USAS is facilitated through the 37 Document Tracking Inquiry Screen.

The chart on the last page in this chapter outlines the profiles or screens that provide information to the 37 Document Tracking Inquiry screen.

37 Document Tracking Inquiry

The 37 Document Tracking Inquiry screen provides online inquiry on a document’s status in USAS and the actions associated with the document.

Note: Document header information can be recalled, even if the document’s detail information has been sent to history and then archived, as long as the document header still exists.

TEXAS  S037          UNIFORM STATEWIDE ACCOUNTING SYSTEM     10/11/95 05:17 PM
LINK TO:                  DOCUMENT TRACKING INQUIRY                       PROD
        AGY:           DOC NO:           FY:     STATUS:   PCC:
    TAPE NO:           DOC AMT:                    ARCHIVE REF NO:
BATCH - AGY:              DATE:         TYPE:          NO:
RQ ACT:

REQUIRED REAPPROVAL ACTIONS:                       NET AMT:
FNL APRVL:    NET CASH:                      PD TO DT:
COMPUTED COUNT:        COMPUTED AMOUNT:                     SEC of STATE:
* * * * * * * * * * * * * * *  ACTION HISTORY  * * * * * * * * * * * * * * *
DATE     TIME   AGY CODE USER ID         DATE     TIME   AGY CODE USER ID







F1-HLP F3-END F4-INT F5-S086 F7-TEXT F8-FWD F9-DOC AP F10-RCL F11-DTLS F12-HDRS

Highlighted Elements

Highlighted elements include:

  • Doc No—the document that is being researched; the current document number used during transaction entry.
  • Status—the current status of the document.

    Valid Values:

    N Document not fully approved.
    Y Document fully approved.
    R Document requires re-approval.
    T Descriptive/legal text required at an object level.
    C Corrected document awaiting Fiscal Management approval.
    D Corrected document awaiting Fiscal Management re-approval.
    E Document rejected by Fiscal Management auditor; awaiting agency correction (agency enters ‘099 Corrected Document Agency’ action code on the 39 Approvals by Document screen or 38 Multiple Document Tracking screen).
    F Document rejected by Fiscal Management auditor; re-approval awaiting agency correction.
  • Rq Act—the approvals necessary for the document to be approved. This field will be either bold or red if the document requires approval or re-approval.
  • Net Amt—for payment documents, the calculated net payment. For direct deposits, the net amount is the calculated net deposit. Net amount = transaction amounts, less any reversals.
  • Fnl Aprvl—date the document received final approval.
  • Net Cash—only applies to those transactions which impact cash, such as journal vouchers and expenditure transfer vouchers. This field should be zero; any amount other than zero reflects cash being out of balance.
  • Pd to Dt—total amount of the document which has been paid to date.
  • Action History—the history of the document including date, time, action code, and user ID.

Return to Chapter 10 Table of Contents