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USAS Profile Review and Cleanup Procedures – Cash in the State Treasury in USAS

Background

For agencies who have controlling interest in an appropriated fund or a dedicated account in the State Treasury, the cash balance reported on the AFR must agree with the USAS balance. The correct amount to be reported can be found by inquiring in USAS using the Cash Control Summary Inquiry (57) screen or by ordering a DAFR8660 as the controlling agency.

Each Aug. 31, USAS cash balances that are custodial in nature should be reported as Cash in the State Treasury in the GAAP fund type 09. This includes unappropriated receipts, 401(k) funds and child support deductions. Appropriated funds 0807, 0899, 0900, 0942, 0979 and 0980 usually contain Funds Held for Others.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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