HRIS Reporting Requirements – Higher Education –
Chapter 2 – Reporting Personnel and Payroll Data

What Types of Data Must Be Reported?

Personnel Data

Higher education agencies and institutions report two types of personnel data to HRIS:

Employee Descriptive Information

An employee’s descriptive information includes name, race, sex, birthday, mailing address, etc. Higher education agencies and institutions must submit this information to HRIS for reportable employees,¹ regardless of the funding source from which they are paid.

Employee Job Status Changes

Job status changes include appointments and terminations and changes to job information.

Payroll Data

HRIS collects all payroll data from higher education agencies and institutions on actual payments, entitlements and deductions regardless of the funding source.

Employee Authorized Payroll Data Changes

Authorized payroll data changes include changes to employee entitlements and deductions.

¹These include (a) all employees whose salaries and benefits are issued directly from the Treasury or through reimbursement of agency revolving funds, (b) all employees whose salaries are paid from funds outside the Treasury but whose benefits are state-funded, (c) all employees whose salaries and benefits are paid by funds outside the Treasury but who contribute to the Employees Retirement System (ERS) or Teacher Retirement System (TRS), and (d) all employees who receive state-paid Old Age and Survivors Insurance (OASI) and are reported to the Texas Workforce Commission (TWC).