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HRIS Reporting Requirements – Higher Education –
Chapter 2 – Reporting Personnel and Payroll Data

Which Employees Must Be Reported to HRIS?

Higher education agencies and institutions must report personnel data for state employees who receive:

  • Salaries and/or benefits directly from the Comptroller – Treasury Operations or through reimbursement of agency revolving funds
    – or –
  • Salaries and/or benefits from funds outside the Comptroller – Treasury Operations.

Temporary, casual and certain student employees, who are typically hired to work during short periods such as during registration and seminars, are not reported on the personnel system. Agencies and institutions of higher education must report payroll transactions for all employees, regardless of the funding source.