HRIS Online Inquiry and Entry Guide –
Chapter 5 – Payroll Online Data Entry

Fund Transfer Entry Screen

Perform the following steps to process a fund transfer on the Fund Transfer Entry screen.

1. Enter FT in the OPTION field of the Payment Update Menu.

   – or –

   From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter PRFT.
2. Press Enter. The Fund Transfer Entry screen appears.

USER123  F48CPRFT                   HRIS                 MM/DD/YYYY 01:38:34  
      ALT CMD: ____        FUND TRANSFER ENTRY SCREEN           PAGE:       1   
                                                                                
 AGENCY VOUCHER: _______________  AGENCY NO: ___ FISCAL YR: ____ SSN: _________ 
 NAME:                                                                          
                                                                                
 ACT JOB  JOB SEQ  PP EFF    PP EFF   TRANSFER  FUND FUND PCA CD PCA CD  DATE   
 CD  FROM TO  NO   DT START  DATE END  PERCENT  FROM TO   FROM   TO     OPTION  
 --- ---- --- ---  --------  -------- --------- ---- ---- ------ ------ ------- 
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
  _  ___  ___ ___  ________  ________ _________ ____ ____ _____  _____    _     
                                                                                
                                                                                
 ENTER-- F1--- F2--- F3--- F4--- F5--- F6--- F7--- F8--- F9---F10- -F11- -F12-- 
              PVSC  MAIN  MENU  REFR                                      END   
 9107 ENTER KEY INFORMATION                                                     

        

3. Enter the following key mandatory fields.

   AGENCY VOUCHER (Key Mandatory)
   Enter the voucher number used to submit this transaction. May use a new voucher number or existing voucher number that has not posted.

   AGENCY NUMBER (Key Mandatory)
   Enter your agency number.

   FISCAL YR (Key Mandatory)
   Enter the fiscal year this transaction is effective. Do not cross fiscal years.

   SSN (Key Mandatory)
   Enter the Social Security number for the employee receiving the fund transfer.

4. Press Enter to continue.
5. Enter the mandatory and available fields:

   ACT CD (Key Mandatory)

   A	Add
   C	Change
   D	Delete

   JOB FROM (Mandatory)
   Enter job number of original payment being transferred. HRIS looks at both the Permanent and Pending tables when searching for the original job number.

   JOB TO (Mandatory)
   Enter the new job number(s) the money is transferring to.

   Note: If you are only redistributing money to different fund sources and the job number does not change, enter the current job number in both the "from" and "to" positions.

   SEQ NO (Mandatory)
   Enter a three-digit sequence number to differentiate among multiple occurrences within the same job number. If there is only one occurrence, the agency must still supply the number. This field is always mandatory.

   PP EFF-DATE START (Key Mandatory)
   The start date for the pay period of the original transaction(s).

   PP EFF-DATE END (Available)
   If you need to redistribute money over a period of time, enter the pay period end date. Or, if you need to redistribute money to a job that begins after the PP-EFF-DT of the original transaction, enter the effective date of the "to" job here. Do not cross fiscal years.

   TRANSFER PERCENT (Mandatory)
   Enter to calculate the percentage of money being transferred.

   FUND FROM (Available)
   Enter if the Fund Source is changing. If the original transaction reported a FUND NUMBER then enter that number here. HRIS looks at both Permanent and Pending tables when searching for the original fund number to validate.

   FUND TO (Mandatory/Available)
   Enter the new fund number(s) the money is being redistributed to. When FUND FROM is entered, this field is mandatory.

   PCA CD FROM (Available)
   If fund source is changing and PCA was reported on the original transaction report, report that PCA number in this position. HRIS looks at both the Permanent and Pending tables when searching for the original PCA code to validate.

   PCA CD TO (Mandatory/Available)
   If PCA number was reported on the original transaction, report the new PCA number here. When PCA CD FROM is entered, this field is mandatory.

   DATE OPTION (Mandatory)
   If you are redistributing money to a job that begins after the PP-EFF-DT of the original transaction and you entered the effective date of the to job in the PP-EFF-END-DT, enter D for date to date. If you are redistributing money over a date range, enter R for range.

6. Press Enter to process the information.

   If successful, HRIS accepts the payment and the message Process Successfully Completed appears at the bottom-left of the screen.

   If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.