Processing Requirements for Various Tuition Set-Aside Funds
Issued: Aug. 18, 2004
Updated: May 5, 2017 – View Changes
Details
- Overview
- Depositing Set-Aside Funds into the State Treasury
- Transferring Set-Aside Funds to the Texas Higher Education Coordinating Board
Resources
Contacts
Questions should be directed to your agency’s appropriation control officer, or your financial reporting analyst.
Overview
Applicable to
All institutions of higher education
Policy
Certain state statutes require institutions of higher education to set aside specific amounts of tuition charged or collected to support the following loan repayment programs:
- Dental School,
- Dental Hygiene
The institutions must also transfer these funds to the Texas Higher Education Coordinating Board (THECB) by the tenth working day of the month following the deposit.
Legal citation
Texas Education Code Annotated, Sections 51.008 (b), 61.910, 61.9660
Depositing Set-Aside Funds into the State Treasury
Dental Schools
Section 61.910, Education Code, requires the governing board of each dental school of an institution of higher education to set aside 2 percent of tuition charges for resident students enrolled in a dentist training degree program. The funds will be used to repay the student loans of dentists participating in this program. Deposit the funds in the State Treasury, in accordance with Section 51.008 (b) Education Code, using the coding block below with a Document Type D, Batch Type 2:
| Agency Number | T-code/Title | Appropriation Number | COBJ | Appropriated Fund/Agency Fund/PCA |
|---|---|---|---|---|
| XXX | 195/Record Deposit of Revenue in Treasury |
00000 | 3684 | 02XX/Determined by Agency/ XXXXX |
Dental Hygienist Degree or Certification Programs
Section 61.9660, Education Code, requires the governing board of each institution of higher education authorized to award a degree or certificate in dental hygiene to set aside 2 percent of tuition charges for resident students enrolled in their dental hygiene programs. The funds will be used to repay the student loans of dental hygienists participating in this program. Deposit the funds in the State Treasury, in accordance with Section 51.008 (b) Education Code, using the coding block below with a Document Type D, Batch Type 2:
| Agency Number | T-code/Title | Appropriation Number | COBJ | Appropriated Fund/Agency Fund/PCA |
|---|---|---|---|---|
| XXX | 195/Record Deposit of Revenue in Treasury |
00000 | 3687 | 02XX/Determined by Agency/ XXXXX |
Transferring Set-Aside Funds to the Texas Higher Education Coordinating Board
Transfer funds
Universities must transfer set-aside funds to THECB by the tenth working day of the month following the deposit. Use VID# 37817817812000:
| Agency Number | T-code/Title | Appropriation Number | COBJ | RTI | Appropriated Fund/Agency Fund/PCA |
|---|---|---|---|---|---|
| XXX | 475/Accrued Transfers Out with Liquid | 00000 | 7972 | 213102 – Dental School Tuition 203687 – Dental Hygiene Tuition |
Same as Deposit |
Report Transfers
For reporting purposes, universities will report “transfer out” and THECB will report “transfer in.”
| Date | Updates |
|---|---|
| 05/05/2017 | Updated to reflect repeals to the Texas Education Code |
| 03/01/2013 | Updated processing requirements for medical school set-asides |