Cost Allocation From Temporary Administrative and Support Appropriations (APS 025)
Entering Data
How to Run the Cost Allocation
Follow the steps in the table below to run the cost allocation:
| Step | Action |
|---|---|
| 1 | Set the proper values on the Agency Control Profile (25) screen. |
| 2 | Change the CA RUN field value from N to the appropriate value. |
| 3 | Ensure that the CA TYPE field value is set to R if a range of months is being run. |
| 4 | Ensure that the correct number of steps is set. For single step agencies, the NO STEPS field value is 01 and the LAST STEP field value will be 00. |
| 5 | Verify the CA POST field indicator. The setting H generates CA reports and places a batch(s) on hold on the IT file (53 screen).* |
| 6 | Set the CA RANGE FROM/TO field. The range for memo T-codes 305/306 is unallocated months (e.g. 01-03, 04-06). The range for actual T-codes 366/367 or memo T-codes 293/294 is year-to-date (e.g. 01-03, 01-06). |
| 7 | Verify that the Cost Allocation Profile (22) and Fixed Percent Allocation (23) screens are correct. |
| 8 | Ensure that a profile is established for each PCA that recorded an allocated expenditure. |
| 9 | Ensure that the allocation T-codes are correct. |
| 10 | Ensure that the receiving coding blocks and percentages are correct. |
* To have this batch post, the batch must be recomputed (510 screen, action = R), then released (502 screen, action = R). The batch can also be deleted if the data is not accurate.