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Cost Allocation From Temporary Administrative and Support Appropriations (APS 025)

FPP A.014

Entering Data

How to Run the Cost Allocation

Follow the steps in the table below to run the cost allocation:

Step Action
1 Set the proper values on the Agency Control Profile (25) screen.
2 Change the CA RUN field value from N to the appropriate value.
3 Ensure that the CA TYPE field value is set to R if a range of months is being run.
4 Ensure that the correct number of steps is set. For single step agencies, the NO STEPS field value is 01 and the LAST STEP field value will be 00.
5 Verify the CA POST field indicator. The setting H generates CA reports and places a batch(s) on hold on the IT file (53 screen).*
6 Set the CA RANGE FROM/TO field. The range for memo T-codes 305/306 is unallocated months (e.g. 01-03, 04-06). The range for actual T-codes 366/367 or memo T-codes 293/294 is year-to-date (e.g. 01-03, 01-06).
7 Verify that the Cost Allocation Profile (22) and Fixed Percent Allocation (23) screens are correct.
8 Ensure that a profile is established for each PCA that recorded an allocated expenditure.
9 Ensure that the allocation T-codes are correct.
10 Ensure that the receiving coding blocks and percentages are correct.
* To have this batch post, the batch must be recomputed (510 screen, action = R), then released (502 screen, action = R). The batch can also be deleted if the data is not accurate.