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SPA Forms (Numerical)

The forms listed below are PDF files. They include graphics, fillable form fields, scripts and functionality that work best with the free Adobe Reader. While other browsers and viewers may open these files, they may not function as intended unless you download and install the latest version of Adobe Reader.

Name Number Description
SPA Property Transfer Receipt PDF -- Used by agencies at time of physical transfer of property. This is a suggested but not required form.>
SPA Property Destruction Record PDF -- Used by agencies at time of cannibalization/disposal of salvage property. This is a suggested but not required form.
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SPA State Property Accounting EFT Request (login required) -- Used by agencies to request file extracts online in the State Property Accounting System (SPA) and to retrieve these downloads the following business day via electronic file transfer (EFT).>
SPA Contact List Update Form -- Included in master Contact List Update Form used by agencies to update their Fiscal Management contact lists.>
SPA Accounting Processed Transaction File Request (login required) -- Used by agencies to request a Processed Transaction File each time data are loaded in batch to the State Property Accounting System (SPA).>
Certification of Physical Inventory Conducted by Agency PDF 73-283 Used by agencies to document their annual physical inventories.>
Certification of Request for Agency Reporting Status (SPA) PDF 73-284 Used by an agency to notify the Comptroller’s office that the agency will use the State Property Accounting System (SPA) as its own system.>
Notice of Agency Head and Designation of Property Manager PDF 73-286 Used by agencies to notify the Comptroller’s office of a new agency head or property manager.>
Missing, Damaged or Stolen Property Report PDF 74-194 Used by agencies to report property that is missing, damaged or stolen.>

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