Step 5 – Enter the Accounting Transaction

The batch type entered on the Batch Header determines which transaction entry screen will be displayed in USAS. Although this screen has many fields, only the fields required by the transaction code on the 28A screen must be entered. The required fields are highlighted on the screen shot below.

The user enters the required data elements in the Pre-Enc/Enc/Expend Transaction Entry screen shown below. Then presses F6 to process the transaction. Any error messages will display at the bottom of the screen. You should get a "TRANSACTION SUCCESSFULLY WRITTEN" message when USAS successfully accepts the transaction.

Pre-Enc/Enc/Expend Transaction Entry

 TEXAS  S505           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY 02:10 PM
 LINK TO:             PRE-ENC/ENC/EXPEND TRANSACTION ENTRY
 BATCH: AGENCY XXX DATE MMDDYY TYPE 4 NO 001 SEQ NO 00001 MODE EDIT AND POST
 DOC DATE:         EFF DATE: MMDDYY  DUE DATE:         SERV DATE:  MMDDYY
DOC/SFX: 21120001 001  REF DOC/SFX:               MOD:    AGENCY: XXX
 TRAN CODE  225                                                  AY: YY
 INDEX:                                                     PCC: F
 PCA: 01050                                              REQ NO: 
 COMP/AGY OBJ: 7379                                     NACUBO SUBFUND:
 AMOUNT: 350.00          RVS:    DISC:                1099:    FO:    PDT:
 DOC COUNT:       DOC AMT: 350.00         DOC AGY: XXX CI:    PROP #:
 INV NO:  ABC123        DT:           DESC:
 VEND/MC: 2XXXXXXXXX1 000 NM:
 CONT NO:             ADDR 1:
 WARR NO:             ADDR 2:
 APPN NO:             ADDR 3:
 FUND:             ADDR 4:
 GL AC/AGY:               CITY:                        ST:     ZIP:
 GRANT NO/PH:            SUB GRANTEE:                PROJ NO/PH:
 MPCD:               AGY CD-1:      2:      3:        DI:           RTI:

 F1-HELP F3-END F4-INT F5-EDIT F6-PROCESS F7-TEXT F9-BALANCING F10-RTI
			

Next: Step 6 – Balance and Release the Batch