TINS Warrant Hold Web-Based Training
Lesson 3: Setting Up a Hold Record
Payee Hold Information (PYHOLD) Screen
PYHOLD displays the hold record that was set up.
When setting up a hold record using PHDSUP, the agency had an opportunity to verify the information entered before it was processed. Use PYHOLD after a hold record is set up as an additional quality control step to verify the correct debtor was placed on hold with the correct identification number and liability amount. If the debtor becomes a payee and is issued a held warrant, this quality control step ensures warrants are held for the correct payee and offset for the correct liability amount.
PYHOLD is the online inquiry screen for all agencies to verify a vendor hold status.
- Each hold source agency can view its own hold records and other agencies’ hold records. However, PYHOLD displays the liability amount only to the hold source agency.
- A paying agency uses PYHOLD to verify:
- If its payees are on hold.
- The agency that placed them on hold.
- Agencies that issue payments out of local funds are required by law to verify a hold status before a payment is issued; those agencies use PYHOLD as a resource to comply with state law.
Accessing PYHOLD
There are two methods of accessing PYHOLD.
Method 1. From the TINS – Inquiry Menu (INQMEN) screen:
- Enter INQMEN on Line 1 on any TINS screen and select Enter.
- Enter D (PYHOLD) in the
ENTER OPTIONfield. - Enter a 10- or 11-digit TIN for the hold record.
- Select Enter.
Example: INQMEN Screen
INQMEN MM/DD/YY
TINS - INQUIRY MENU
A - (PYADDR) - PAYEE MAIL CODE INFORMATION
B - (PMTHIS) - PAYEE MAINTENANCE HISTORY
C - (PVOUIN) - PAYEE VOUCHER HISTORY
D - (PYHOLD) - PAYEE HOLD INFORMATION
E - (PYMAST) - PAYEE MASTER INFORMATION
F - (PYDIST) - PAYMENT DISTRIBUTION - DIRECT DEPOSIT
G - (PYWRNT) - PAYEE PAYMENT INFORMATION
H - (PFYWRT) - PRIOR FY PAYMENT INFORMATION
I - (PYWTHD) - PAYEE WARRANTS ON HOLD
J - (PYWTHR) - PAYEE HELD WARRANTS RELEASED
K - (PAYVEN) - VENDOR PAYMENT INFORMATION
L - (PYWTHB) – PAYEE WARRANTS ON HOLD AND RELEASED
M - NOT OPERATIONAL
N - (RSNINQ) - AGENCY HOLD REASON INQUIRY
O - (BANKIN) - FINANCIAL INSTITUTION INFORMATION
ENTER OPTION: _
PF3-QUIT PF12-PYMENU
Method 2. Enter PYHOLD on Line 1 on any TINS screen.
- Enter a 10- or 11-digit number as follows:
- PYHOLD.10-digit number (2 + nine-digit SSN/ITIN or 1 + 9-digit EIN).
- PYHOLD.11-digit TIN.
- Select Enter.
Example: PYHOLD Screen
In this example, the debtor has two hold records set up by two hold source agencies. The agency viewing the hold records is hold source agency #1 because the liability amount is:
- Displayed.
- Suppressed for the hold record set up by hold source agency #2.
PYHOLD.7XXXXXXXXXX MM/DD/YY
PAYEE HOLD INFORMATION
S HOLD NUMBER HOLD DATE EFF DATE SRC RSN LIABILITY AMOUNT REV DATE
- ----------- --------- -------- --- --- ----------------- --------
_ 7XXXXXXXXXX MM/DD/YY MM/DD/YY XXX XXX 2,015.27
OVERPAYMENT-HOLD SOURCE AGENCY NAME #1
NAME: DEBTOR FIRST MI LAST NAME TIN: 7XXXXXXXXXX
_ 3XXXXXXXXXX MM/DD/YY MM/DD/YY XXX XXX
DELINQUENT STATE DEBT-HOLD SOURCE AGENCY NAME #2
NAME: DEBTOR ENTITY NAME TIN: 7XXXXXXXXXX
S=1 PAYEE HOLD ADDR/PHONE INFO
END OF DISPLAY - PF3=QUIT, PF4=INQMEN
Field Descriptions
S(Select)- If a user enters 1 in the S field and selects Enter, the Payee Hold Name and Address subscreen displays (sample screen below).
HOLD NUMBER- Displays the debtor’s 11-digit number that was set up on hold.
HOLD DATE- Displays the date the hold record was set up.
EFF DATE- Displays the effective date of the debt with the hold source agency.
SRC- Displays the three-digit agency number of the hold source agency.
RSN- Displays the three-digit hold reason code.
LIABILITY AMOUNT- Displays the amount owed to the hold source agency and is displayed only to the hold source agency.
REV DATE- Displays the date the liability amount was last updated. The field is blank if the amount has not been updated since the date the hold record was set up.
REASON DESCRIPTION- Displays the description for the three-digit hold reason code.
HOLD SOURCE AGENCY- Displays the hold source agency name.
NAME- Displays the debtor’s name.
TIN- Displays the 11-digit TIN if the debtor has been set up as a payee; otherwise, the field is blank.
PYHOLD Subscreen: Payee Hold Name and Address
Step 1. Enter 1 in the field below the S column on PYHOLD and select Enter.
- The hold number and name are carried over from PYHOLD.
- If an address was not entered on the hold record, the address fields are blank.
Step 2. Select Enter to return to the PYHOLD screen.
PYHOLD Subscreen Sample
PAYEE HOLD NAME AND ADDRESS
HOLD NUMBER: 7XXXXXXXXXX
NAME: DEBTOR FIRST MI LAST NAME
ADDRESS: MAILING ADDRESS
CITY: CITY NAME
STATE: STATE
ZIP: 12345
PHONE: (555) 555-5555
PRESS ENTER TO RETURN TO PYHOLD
Field Descriptions
HOLD NUMBER- The 11-digit hold number from PYHOLD is carried over.
NAME- The debtor’s name from PYHOLD is carried over.
ADDRESS- Displays the debtor’s mailing address submitted by the hold source agency and is separate from a mail code address.
CITY- Displays the city for the debtor’s address.
STATE- Displays the state for the debtor’s address.
ZIP- Displays the ZIP code for the debtor’s address.
PHONE- Displays the debtor’s phone number.
See Payee Hold Information (PYHOLD) 
on TexPayment Resource for more information about PYHOLD.
Next: Learning Check