USPS Reports Guide –
USPS Reports by Number –
Report 998 Payroll Deduction Transactions
This report displays all net pay and vendor information relating to the current payroll. This includes fund numbers, appropriation years, PCA/Index codes, object codes, and amounts.
This report MUST be set up on HPDES for payroll processing.
Report Criteria
| Category | Payroll Administration |
|---|---|
| Distribution | Agency |
| Frequency | Runs with each payroll. |
| Form | N/A |
| Sort Sequence | Document Number, Fund Number, Vendor Number, Appropriation Year, Labor Code, Object Code |
| Page Break | Document Number |
| Parameters | N/A |
| Databases Used | H09, H0H, H7O, HMS, HN6, HNH, HNY, HO4, HO6, HSC |
| Selection Criteria | All records on the payroll. |
| Produce Output? | Yes |
| Request Screen | Not requestable by the agencies. Automatically runs with payrolls. |
| Posting Report? | Yes – Updates USAS (final payrolls only). |
| Additional Notes | ** EDIT/REPORT RUN ** will display in the top left corner of the report if the report was produced from a trial/edit payroll. This report will generate twice only when a final payroll is rejected. Use the latest RUN TIME/DATE, which is found in the top right corner. Under certain circumstances (such as a cancellation of a child support addenda detail), the system may generate a document to process the transactions in USAS. If this occurs, the report title will reflect SYSTEM GENERATED DOCUMENT FOR ADDENDA PAYMENTS. |
Report Headings
- PAY PERIOD/TO, PAYMENT DATE HSC.CTLBEGDT/HSC.CTLENDDT, HSC.CTLCHKDT
- Displays the pay period dates and the warrant date of the current payroll.
- RUN TYPE HN6.RUNTYPE
- Displays the two-character code for the type of payroll being generated.
- DOCUMENT NUMBER HN6.DOCNO
- Displays the USAS document number assigned to the payroll.
- DOCUMENT TYPE DERIVED
- Displays the value derived from the Run Type.
ER Edit Regular ES Edit Supplemental EC Edit Constitutional Per Diem EA Edit Automatic Supplemental EN Edit New Hire Supplemental TR Trial Regular TS Trial Supplemental TC Trial Constitutional Per Diem TA Trial Automatic Supplemental TN Trial New Hire Supplemental FR Final Regular FS Final Supplemental FC Final Constitutional Per Diem FA Final Automatic Supplemental FN Final New Hire Supplemental - USAS EFFECTIVE DATE HN6.EFFDT
- Displays the USAS effective date for the payroll.
- FUND NUMBER DERIVED FROM USAS
- Displays the USAS fund number from which the payment is being posted.
- T-CODE HO4.TCODE
- Displays the transaction codes, which control accounting events in USAS.
- VENDOR ID DERIVED
- Displays the TINS vendor identification number.
- VENDOR NAME DERIVED
- Displays the vendor name.
- APPROP YEAR DERIVED FROM USAS
- Displays the USAS appropriation year from which the payment is being posted.
- PCA/INDEX DERIVED
- Displays the labor code.
- COMP OBJECT DERIVED
- Displays the USAS expenditure code assigned to each type of pay the employee receives.
- AGENCY OBJECT DERIVED FROM USAS
- Displays the USAS expenditure code established by the agency that is assigned to each type of pay the employee receives. This is used only by the agencies with agency object codes.
- AMOUNT DERIVED
- Displays the total amount for each fund, vendor, net pay, and document.
Sample Report
REPORT: 998 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
PAYROLL DEDUCTION TRANSACTIONS RUN TIME: 22:40:43
PAY PERIOD 08/01/20XX TO 08/31/20XX, PAYMENT DATE 09/01/20XX
RUN TYPE: FS DOCUMENT NUMBER: 84084FS1 DOCUMENT TYPE: FINAL SUPPLEMENTAL USAS EFFECTIVE DATE: 08/31/20XX
FUND APPROP COMP AGENCY
NUMBER TCODE VENDOR ID VENDOR NAME YEAR PCA/INDEX OBJECT OBJECT AMOUNT
0001 862 NET PAY (WARRANTS) 04 I09090 7025 727.37
0001 862 VENDOR TOTAL FOR NET PAY (WARRANTS) 727.37
0001 866 1XXXXXXXXX1X01 INTERNAL REVENUE SERVICE 04 I01234 7043 167.39
04 I09191 7025 82.63
0001 866 VENDOR TOTAL FOR INTERNAL REVENUE SERVICE 250.02
0001 866 3XXXXXXXXX5X01 INTERNAL REVENUE SERVICE 04 I09191 7025 270.00
0001 866 VENDOR TOTAL FOR INTERNAL REVENUE SERVICE 270.00
0001 864 3XXXXXXXXX7023 ERS RETIREMENT MATCH 04 I02211 7032 68.08
0001 864 VENDOR TOTAL FOR ERS RETIREMENT MATCH 68.08
0001 864 3XXXXXXXXX7024 STATE PAID HEALTH INSURANCE 04 I02221 7041 300.27
0001 864 VENDOR TOTAL FOR STATE PAID HEALTH INSURANCE 300.27
0001 FUND TOTAL 1,615.74
0777 862 NET PAY (WARRANTS) 04 I66222 7002 759.94
04 I66222 7022 27.76
0777 862 VENDOR TOTAL FOR NET PAY (WARRANTS) 787.70
0777 861 SAVINGS BONDS 04 I66222 7002 48.24
04 I66222 7022 1.76
0777 861 VENDOR TOTAL FOR SAVINGS BONDS 50.00
0777 866 1XXXXXXXXX1X01 INTERNAL REVENUE SERVICE 04 I66222 7002 81.77
04 I66222 7022 2.99
0777 866 VENDOR TOTAL FOR INTERNAL REVENUE SERVICE 84.76
0777 866 3XXXXXXXXX5X01 INTERNAL REVENUE SERVICE 04 I66222 7002 90.18
04 I66222 7022 3.30
0777 866 VENDOR TOTAL FOR INTERNAL REVENUE SERVICE 93.48
0777 864 3XXXXXXXXX7001 EMPLOYEES RETIREMENT SYSTEM 04 I66222 7002 65.68
04 I66222 7022 2.40
0777 864 VENDOR TOTAL FOR EMPLOYEES RETIREMENT SYSTEM 68.08
0777 864 3XXXXXXXXX7002 EMPLOYEES GROUP INSURANCE 04 I66222 7002 48.89
04 I66222 7022 1.79
0777 864 VENDOR TOTAL FOR EMPLOYEES GROUP INSURANCE 50.68
0777 FUND TOTAL 1,134.70
DOCUMENT TOTAL 2,750.44
SAVINGS BONDS
0901 869 SAVINGS BONDS 04 P32323 3792 50.00
0901 869 VENDOR TOTAL FOR SAVINGS BONDS 50.00
0901 FUND TOTAL 50.00
DOCUMENT TOTAL 50.00
50.00