USPS Reports Guide –
USPS Reports by Number –
Report 981 Applicant Review by Job Category and Applicant Review by Job Category Summary
Applicant Review by Job Category generates with each request. It displays the name, application status, and referral source of each applicant by EEO category code. Additional information relating to EEO is optional and will only display when the EEO flag is set to 2 on HNKAT.
The summary report will display when the EEO flag is set to 1 or 2 on HNKAT. It totals applicants into different ethnic and gender groups to assist agencies in analyzing their hiring practices.
Report Criteria
| Category | Applicant Tracking |
|---|---|
| Distribution | Agency |
| Frequency | Upon Request |
| Form | |
| Sort Sequence | EEO Category Code, Posting Number, Posting Effective Date, Applicant Name |
| Page Break | EEO Category Code |
| Parameters | HNKAT – START DATE, END DATE |
| Databases Used | H0C, HNK, H7O, HMF, HMG, HN3, HMI |
| Selection Criteria | All applicants applying for postings with a POSTING EFF DT between the HNK dates. |
| Produce Output? | Yes |
| Request Screen | HNKAT; Detail Print Options (HNKAT EEO FLAG):
|
| Posting Report? | No |
| Additional Notes |
Report Headings
Applicant Review by Job Category
- FROM/TO HNK.ATSTDT/HNK.ATEDT
- Displays the beginning and ending dates of the request period.
- JOB CATEGORY H70.JCEEOCODE, HML.FCEEOCODE
- Displays the EEO category code corresponding to the posting's job class code.
- APPLCTN DATE HMG.APLICDT
- Displays the date the application was receive for the posting.
- APPLICANT NAME HMF.RPTNAME
- Displays the applicant's name.
- APPLICANT NUMBER HMF.APLCID
- Displays the applicant's agency-defined identification number.
- APPLICATION STATUS HMG.ACTIVITYST
- Displays the applicant's application status.
- STATUS DATE HMG.ACTIVITYDT
- Displays the date of the applicant's last status change.
- ETHNICITY HMF.EEORACE
- Displays the applicant's ethnicity. This field does not display when the EEO flag is set to 0 or 1.
- GDR/VET HMF.SEX/HMF.MILSTATUS
- Displays the applicant's gender and veteran status. These fields do not display when the EEO flag is set to 0 or 1.
- TITLE HN3.FUNCLASS/HML.FCTITLE
- Displays the functional job class title or job class title.
- REFFERAL SOURCE HMG.RFRLSOURCE
- Displays how the applicant heard about the posting.
Applicant Review by Job Category Summary
- FROM/TO HNK.ATSTDT/HNK.ATEDT
- Displays the beginning and ending dates of the request period.
- EEO-4 JOB CATEGORY H70.JCEEOCODE
- Displays the EEO category codes.
- NUMBER DERIVED
- Displays the number and percentage of the applicants applying at the agency and for each EEO category code. Also included is the number and percentage of male and female applicants by ethnicity.
- UNSPECIFIED APPLICANTS DERIVED
- Displays the total number and percentage of the applicants applying at the agency and for each EEO category code that have an undefined ethnicity.
Sample Report
REPORT: 981 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
APPLICANT REVIEW BY JOB CATEGORY RUN TIME: 22:26:18
09/01/20XX TO 08/31/20XX
JOB CATEGORY: ADMINISTRATIVE SUPPORT (CLK)
APPLCTN APPLICANT NAME APPLICATION STATUS ETHNICITY POSTING TITLE
DATE APPLICANT NUMBER STATUS DATE GDR/VET REFERRAL SOURCE
---------- --------------------------------------- ------------------------- --------------- -------------------------------------
09/14/20XX XXXXXXXX, XXXXXX X OFFER EXTENDED WHITE ADMIN TECHN I
987654258 10/20/20XX F U
REPORT: 981 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 2
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
APPLICANT REVIEW BY JOB CATEGORY RUN TIME: 22:26:18
09/01/20XX TO 08/31/20XX
TOTAL TOTAL TOTAL ----WHITE---- ----BLACK---- ----HISPN---- ----AMIND---- ----ASIAN----
EEO-4 JOB CATEGORY APPLYING FEMALE MINORITY MALE FEMALE MALE FEMALE MALE FEMALE MALE FEMALE MALE FEMALE
------------------------------------------------------------------------------------------------------------------------------------
OFFICIALS AND ADMINISTRATORS
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
ADMINISTRATIVE SUPPPORT
NUMBER 2 1 0 0 1 0 0 0 0 0 0 0 0
PART % 100.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 100.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
ELECTED OFFICIALS
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
SERVICE/MAINTENANCE
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
ELECTED OFFICIALS STAFF
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
PROFESSIONALS
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
PARA-PROFESSIONALS
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
PROTECTIVE SERVICE
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
SKILLED CRAFT
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TECHNICIANS
NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0
PART % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TOTAL
NUMBER 2 1 1
PART % 100.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 100.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
UNSPECIFIED APPLICANTS: 1