USPS Reports Guide –
USPS Reports by Number –
Report 980 Applicant Review by Posting and Applicant Review by Posting Summary
Applicant Review by Posting generates with each request. It displays the name, application status, and referral source of each applicant by posting number. Additional information relating to EEO is optional and will only display when the EEO flag is set to 2 on HNKAT.
The summary report will display when the EEO flag is set to 1 or 2 on HNKAT. It totals applicants into different ethnic and gender groups to assist agencies in analyzing their hiring practices.
Report Criteria
| Category | Applicant Tracking |
|---|---|
| Distribution | Agency |
| Frequency | Upon Request |
| Form | |
| Sort Sequence | Posting Number, Application Date, Applicant Name |
| Page Break | Posting Number |
| Parameters | HNKAT – START DATE, END DATE |
| Databases Used | H0C, HNK, H7O, HMF, HMG, HN3, HMI |
| Selection Criteria | All applicants applying for postings with a POSTING EFF DT between the HNK dates. |
| Produce Output? | Yes |
| Request Screen | HNKAT; Detail Print Options (HNKAT EEO FLAG):
|
| Posting Report? | No |
| Additional Notes |
Report Headings
Applicant Review by Posting
- TO HNK.ATSTDT/HNK.ATEDT
- Displays the beginning and ending dates of the request period.
- POSTING NOTICE HN3.POSITION, HN3.JOBDESC
- Displays the posting number and title.
- JOB LOCATION HN3.JOBLOC, HNJ.JOBLOC
- Displays the job location.
- OPEN DATE HN3.OPENDT
- Displays the open date.
- CLOSE DATE HN3.CLOSEDT
- Displays the close date.
- PAY TABLE-GROUP-MIN STEP PAY TABLE-H70.JCPAYTABTY, PAY GROUP-H70.JCPAYGRADE, MINIMUM PAY STEP-HN3.PAYSTEP
- Displays the pay table, pay group and pay step.
- APPLCTN DATE HMG.APLICDT
- Displays the date the application was receive for the posting.
- APPLICANT NAME HMF.RPTNAME
- Displays the applicant's name.
- APPLICANT NUMBER HMF.APLCID
- Displays the applicant's agency-defined identification number.
- APPLICATION STATUS HMI.ACTIVITYST
- Displays the applicant's application status.
- STATUS DATE HMI.ACTIVITYDT
- Displays the date of the applicant's last status change.
- ETHNICITY HMF.EEORACE
- Displays the applicant's ethnicity. This field does not display when the EEO flag is set to 0 or 1.
- GDR/VET HMF.SEX/HMF.MILSTATUS
- Displays the applicant's gender and veteran status. These fields do not display when the EEO flag is set to 0 or 1.
- REFFERAL SOURCE HMG.RFRLSOURCE
- Displays how the applicant heard about the posting.
Applicant Review by Posting Summary
- TO HNK.ATSTDT/HNK.ATEDT
- Displays the beginning and ending dates of the request period.
- POSTING TITLE HN3.POSITION
- Displays the close date.
- NUMBER DERIVED
- Displays the number and percentage of the applicants applying at the agency and for each posting. Also included is the number and percentage of male and female applicants by ethnicity.
- UNSPECIFIED APPLICANTS DERIVED
- Displays the total number and percentage of the applicants applying at the agency and for each posting that have an undefined ethnicity.
Sample Report
REPORT: 980 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
APPLICANT REVIEW BY POSITION RUN TIME: 22:26:18
09/01/20XX TO 08/31/20XX
POSTING NOTICE: 1 - ADMIN TECHN I
APPLCTN APPLICANT NAME APPLICATION STATUS ETHNICITY
DATE APPLICANT NUMBER STATUS DATE GDR/VET REFERRAL SOURCE
---------- --------------------------------------- ------------------------- --------------- -------------------------------------
09/14/20XX XXXXXXXX, XXXXXX X OFFER EXTENDED WHITE
987654258 10/20/20XX F U
REPORT: 980 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 2
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
APPLICANT REVIEW BY POSITION RUN TIME: 22:26:18
09/01/20XX TO 08/31/20XX
TOTAL TOTAL TOTAL ----WHITE---- ----BLACK---- ----HISPN---- ----AMIND---- ----ASIAN----
POSTING TITLE APPLYING FEMALE MINORITY MALE FEMALE MALE FEMALE MALE FEMALE MALE FEMALE MALE FEMALE
------------------------------------------------------------------------------------------------------------------------------------
1 NUMBER 1 1 1
PART % 100.0 100.0 0.0 0.0 100.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 50.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
2 NUMBER 1
PART % 100.0 100.0 0.0 0.0 100.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 50.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TOTAL NUMBER 2 1 1
PART % 100.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
DIST % 50.0 50.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
UNSPECIFIED APPLICANTS: 1