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USPS Reports Guide
USPS Reports by Number

Report 941 USPS Users by Profile

Updated July 25, 2008 - View Changes

This report displays each person by profile with access to the production region of the Uniform Statewide Payroll/Personnel System (USPS).

Report Criteria

Category Security
Distribution Agency
Frequency Upon Request (Y); Next Cycle (W); Last work day of each month (M).
Form  
Sort Sequence Profile, Employee Name
Page Break  
Parameters  
Databases Used H0B, H0C, H0I, HMD, HNK, HO6, HR1, HR2
Selection Criteria All users with USPS security access.
Produce Output? Yes
Request Screen HNKSR – Select Y, W or M to run Report 941.
Posting Report? No
Additional Notes

Y will be deleted once report is run. W and M will cause the report to run automatically every Friday or last work day of month.

In addition, the report can be run to mask the user's Social Security number (SSN) by entering a Y next to the MASK SSN ON SECURITY REPORTS field. Once Y is entered, it will remain and will mask the SSN each time the report generates.

Report Headings

PROFILE HR2.PROFILE
Displays the profile assigned to the user. This identifies the user's online access.
USER ID HR2.OPER
Displays the user's user ID.
NAME HR1.NAME
Displays the user's name as it appears in RACF.
SSN HR1.OPERSSN
Displays the user's SSN or XXX-XX-XXXX.
EMPLOYEE STATUS DERIVED FROM H0B
Displays the user's employment status: on LWOP, terminated – MM/DD/YYYY, or non-employee. Access should be reviewed for all terminated employees.
PAYROLL APPROVAL DERIVED FROM HO6
Displays a Y when the user has the ability to release and approve online payrolls using HSCU3.
2ND ID DERIVED FROM HR1
Displays a Y when the user has multiple log on IDs. A person who needs both update access to leave accounting for a specific organization code and inquire access to the entire agency, must use a 2nd ID. This is the only way to handle this request with out granting update access to the entire agency. Additional uses can include users who require access to more than five organization codes or location codes.
PRIOR CYE ACCESS HR1.MULTIMILL
Displays the level of access the user has to the prior calendar year end files (M3YY – Option 15 from USAS menu) compared to their access to the current calendar year end files (M3LL – Option 6 from the USAS menu).
ISame profile but any update access in M3LL has been changed to inquire only in M3YY.
USame access
NNo access
REST TYPE DERIVED FROM HR1
Displays the restriction code if restrictions are applicable.
AGYAgency (not listed only access is to primary agency)
ORGOrganization Code
LOCLocation Code/Extended Location Code
USER RESTRICTIONS DERIVED FROM HR1
Displays the user's access restrictions, if applicable.
AGYUp to five agency numbers.
ORGOne organization code broken into four parts.
LOCOne location/extended location code broken into two parts.
L-O GRP HR1.LOCKOUTGRP
Displays the lockout group assigned to the user, if applicable.
TOTAL USERS WITH USPS SECURITY
Displays the total number of users with USPS security.

Sample Report

    REPORT:   941                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:     1     
    AGENCY:   XXX                                 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                             RUN DATE: XX/XX/20XX
                                                        USPS USERS BY PROFILE                                    RUN TIME: 22:46:36 
                                                                                                                                    
                                                          EMPLOYEE        PAYROLL 2ND PRIOR CYE REST            USER           L-O  
 PROFILE   USER ID NAME                      SSN          STATUS          APPROVR ID   ACCESS   TYPE  ------RESTRICTIONS-----  GRP  
                                                                                                                                    
 HRCD601   ZABC555 XXXXXXX, XXXXX X          XXX-XX-XXXX  ACTIVE                         I                                          
 HRCI601   OLMN444 XXXXXXX, XXXXXXXX         XXX-XX-XXXX  ACTIVE                         I                                          
           PQRS666 XXXXXX, XXXXXXX           XXX-XX-XXXX  ACTIVE                         I                                          
 HRCT601   DEFG333 XXXXXX, XXXXXX X          XXX-XX-XXXX  ACTIVE                         I                                          
           HIJK111 XXXXXXXXX, XXXXXX X       XXX-XX-XXXX  ACTIVE                         I                                          
           LMNO666 XXXXXXX, XXXXXX X         XXX-XX-XXXX  ACTIVE                         I                                          
 HRDI601   TUVW222 XXXXXXXX, XXXXXXXX        XXX-XX-XXXX  ACTIVE                         I      ORG   014  ***  ***  **             
 HRFI601   WXYZ777 XXXXX, XXXXXX X           XXX-XX-XXXX  ACTIVE                         I      ORG   043  ***  ***  **        001  
           QWER888 XXXX, XXXXXXXXX X         XXX-XX-XXXX  ACTIVE                   Y     I      ORG   053  ***  ***  **        001  
                                                                                                      054  ***  ***  **             
                                                                                                      055  ***  ***  **             
                                                                                                      056  ***  ***  **             
                                                                                                      057  ***  ***  **
           TYUI999 XXXXXXX, XXXX             XXX-XX-XXXX  ACTIVE                         I      ORG   023  ***  ***  **             
           OPLK123 XXXX, XXXX X              XXX-XX-XXXX  ACTIVE                         I      ORG   014  ***  ***  **             
 PRMA601   JHGF456 XXXXX, XXX                XXX-XX-XXXX  ACTIVE             Y           I                                          
           DSAZ789 XXXXXXXX, XXXXX X         XXX-XX-XXXX  ACTIVE                         I                                          
           XCVB147 XXXXX, XXXXX X            XXX-XX-XXXX  ACTIVE             Y           I                                          
           NMLP258 XXXX, XXXXXX X            XXX-XX-XXXX  ACTIVE             Y           I                                          
 SECURITY  ZXSA369 XXXXXXXXXX,XXXXXXX        XXX-XX-XXXX  ACTIVE                         I                                          
           CVFD321 XXXXXX, XXXXX             XXX-XX-XXXX  ACTIVE                         I                                          
           RETY654 XXXXXX, XXXXXXXX          XXX-XX-XXXX  ACTIVE                         I                                          
           NMHJ987 XXXXX, XXX X              XXX-XX-XXXX  ACTIVE                         I                                          
           BNGH852 XXXX, XXXXXXXXX           XXX-XX-XXXX  ACTIVE                         I                                          
           QPAL741 XXXXXXXX, XXXXXXXX        XXX-XX-XXXX  ACTIVE                         I                                          
 TOTAL USERS WITH USPS SECURITY =    21