USPS Reports Guide –
USPS Reports by Number –
Report 571 Generated State Paid Insurance
This report displays all employees with FMLA leave reasons who have a state-paid insurance deduction set up on H0ZUC and did not have it recorded for the month. During month-end clears, a state-paid insurance or opt-out deduction is added to the pending file so that a payment to the Employees Retirement System is generated with the agency's next regular payroll for the employee's pay frequency.
Report Criteria
| Category | Benefits Administration |
|---|---|
| Distribution | Agency |
| Frequency | Monthly |
| Form | |
| Sort Sequence | Organization Code, Employee Number |
| Page Break | |
| Parameters | HNKU4 – CURR PAYROLL MONTH |
| Databases Used | H0C, HNK, HMO, H0H, H0Z, H0B, HID, HOI, HNH |
| Selection Criteria | All on-leave employees with FMLA reasons of 7, 8, 9, 1A, 10 or 19. Employed during the month being cleared where deduction 26 is set up on H0ZUC with a frequency not equal to zero and H0M.DEDAMT(26) is zero for that month. On leave employees who terminate during the month will generate a state paid if appropriate. |
| Produce Output? | Yes |
| Request Screen | Set up to run automatically with month-end clears. |
| Posting Report? | Yes – Generates 503-500, 550 (manual payset) transactions (state paid insurance) and adds them to the pending file (H1KLS). |
| Additional Notes | Call your USPS representative when ready to run month-end clears. These transactions will not be posted until one month after the due date, so ERS will receive the payment late. Using HSBFM, these transactions may be deleted. No Transactions Generated will display if transactions were not created with this report. Leave reason 05 (Workers Comp) work-related injury is not included as a FMLA reason for this process because it can be used to designate a non-FMLA event. |
Report Headings
- PAYROLL PERIOD HNK.FLAG69
- Displays the month being cleared.
- ORG CODE HNH.ORGCODE
- Displays the organization code.
- EMP SSN H0B.EMPLOYEENO
- Displays the employee's SSN.
- NAME HID.RPTNAME
- Displays the employee's name.
- LEAVE DATE H0B.LEAVEDATE
- Displays the date the employee went on leave without pay. This field will be blank for board members who are not on leave and employees who returned from leave during the current month, thus the H0BUS leave date is now blank.
- LEAVE REASON HNH.PCEXITRS
- Displays the code for the reason the employee went on leave without pay. This field will be blank for board members who are not on leave.
- STATE PAID INSURANCE H0Z.DEDAMT(26)
- Displays the amount of the state-paid insurance premium sent to the pending file.
- STATE PAID HSA AMOUNT H0Z.DEDAMT(43)
- Displays the amount of state-paid health savings account deduction sent to the pending file.
- OPT-OUT CREDIT H0Z.DEDAMT(28)
- Displays the amount of opt-out credit sent to the pending file.
- EMPLOYEE COUNT DERIVED
- Displays the number of transactions built.
- TOTAL GENERATED INSURANCE AMOUNT DERIVED FROM H0Z.DEDAMT(26)
- Displays the total amount of state-paid insurance premiums or opt-out amount sent to the pending file.
- FMLA REASONS
- Displays the FMLA leave reason codes and their description.
Sample Report
REPORT: 571 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX
GENERATED STATE PAID INSURANCE RUN TIME: 19:03:10
PAYROLL PERIOD OCTOBER 2016
LEAVE LEAVE STATE PAID STATE PAID OPT OUT
ORGCODE EMPLOYEE SSN NAME DATE REASON INSURANCE HSA AMT CREDIT
12000212000 XXX-XX-XXXX XXXXXXXXX, XXXXXXXX 10/01/2016 07 797.66 .00 .00
EMPLOYEE COUNT: 1 TOTAL GENERATED INSURANCE AMOUNT: 797.66 0.00 0.00
FMLA LEAVE REASONS:
===================
07 (FMLA)BIRTH/MATER/ADOPT/FOSTER
08 (FMLA)OTHER
09 (FMLA)RELTVE-SERIOUS HLTH COND
1A (FMLA)MILITARY EXIGENCY (FED)
10 (FMLA)PERSNL-SERIOUS HLTH CONDCOND
19 (FMLA)PUBLIC HEALTH EMERGENCY