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USPS Reports Guide –
USPS Reports by Number –
Report 569 Proj. Annual Leave to Be Converted to Sick Leave at FYE

This report lists all employees who will lose vacation time if not taken by the end of the fiscal year. This projection is based on the employees' current balance, current accrual rate and the assumption that the employee will accrue leave in each of the remaining months until the end of the fiscal year. Since the system does not know when employees on LWOP status will return, they will show an accrual rate of 0, and all projections are based on their current balance only.

This report will only run if Report 537 (Employee Leave Summary) is also being run. In addition to a printed output, Report 569 also generates an electronic file which 537 reads in and breaks down for printing on each employee's summary report detailing projected conversions.

Report Criteria

Category Leave Accounting
Distribution Agency
Frequency Upon Request
Form  
Sort Sequence
Options HPRLA
Sort
Org Code, Emp SSN 1
Org Code, Name 2
Page Break
Options HPRLA
Break
None N
Org Code Y
Parameters

HNKLA – LA PROCESS DATE (last day of the current month), REPORT FISCAL YEAR

HPRLA – SSN MASK, SORT, BREAK OPT
Databases Used H0B, H0C, HID, HM8, HMB, HNH, HNK, HPR
Selection Criteria All employees not terminated by the LA PROCESS DATE.
Produce Output? Yes
Request Screen HNKLA
Posting Report? No
Additional Notes The Leave Report Options (HPRLA) screen can be used to mask the Social Security number and to select a valid sort and/or page break option.

Report Headings

PROCESSED ON HNK.LVPRDT
Displays the effective date of the projection.
ORG CODE HNH.ORGCODE
Displays the organization code.
EMP SSN H0B.EMPLOYEENO
Displays the employee's SSN (masked or entire SSN will display depending on the HPRLA selection).
EMPLOYEE NAME HID.RPTNAME
Displays the employee's name.
EMP STATUS H0B.EMPSTATUS
Displays the employee's employment status.
01Active employee
02On leave without pay
03Terminated employee
CURRENT BALANCE HM8.FYTDBAL(VC)
Displays the employee's current balance of vacation leave.
FTE HNH.ASSIGNFTE
Displays the employee's assigned full time equivalent (FTE). A 40 hour work week would be 1.000, where as a 20 hour work week would be 0.500.
CURRENT ACCRUAL RT DERIVED FROM H0B.ADJEMPLDAT, HNK.LAPRDT, HNK.ASSIGNFTE
Displays the employee's current accrual rate for vacation leave based on their length of state service and full time equivalents.
PROJECTED BALANCE DERIVED
Displays the amount of vacation leave the employee is expected to have as of the end of the fiscal year. For active employees, the system assuming that (1) the employee will not take any vacation leave, (2) the employee will not go on LWOP or any other status stopping leave accruals, and (3) the employee's accrual rate will not change. If an employee is on LWOP, this amount will be equal to the current balance.
MAXIMUM CARRYOVER HMB.LVMAXCFW
Displays the maximum amount of vacation leave that the employee can carry forward from one fiscal year to the next based on their current accrual rate. If an * follows the maximum carryover amount, then this employee has county service months included in the calculation of maximum carryover months (only for Agency 212), if H0B Adjusted Accrual Date is not present for the employee.
HOURS TO BE CONVERTED PROJECTED BALANCE – MAXIMUM CARRYOVER
Displays the amount of the employee's Projected Balance that will be converted to sick leave at the end of the fiscal year. This is based on the maximum carryover amount.

Sample Report

   REPORT:   569                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:     1    
   AGENCY:   XXX                                     XXXXXXX XXXXX XX XXXXXXXX                                 RUN DATE: XX/XX/20XX
                                      PROJ. ANNUAL LEAVE TO BE CONVERTED TO SICK LEAVE AT FYE                   RUN TIME: 21:23:00 
                                                          AS OF 01/31/20XX                                                         
                                                      EMP  CURRENT            ACCRUAL    CURR SVC PROJECTED  PROJ MAX  HOURS TO BE 
               EMP SSN    EMPLOYEE NAME             STATUS BALANCE   FTE      RATE(S)    (YY/MM)   BALANCE   CARRYOVER  CONVERTED  
                                                                                                                                   
             XXX-XX-XXXX  XXXXX, XXXXXXX              01    34:15   1.000    9:00/ 10:00   4/09     101:15    268:00         0:00  
             XXX-XX-XXXX  XXXXXX, XXXXXXXX XXX        01    67:00   1.000      10:00       6/04     137:00    268:00         0:00  
             XXX-XX-XXXX  XXXXXXXX, XXXXXX            01    74:00   1.000    8:00/  9:00   1/07     132:00    244:00         0:00  
             XXX-XX-XXXX  XXXX, XXXXXXXX              01   365:15   1.000      17:00      26/06     484:15    436:00        48:15  
             XXX-XX-XXXX  XXXXXX XXXXXX, XXXXXXXXX    01    40:00   1.000       8:00       0/07      96:00    180:00         0:00  
             XXX-XX-XXXX  XXXXX, XXXXXXX              01   225:00   1.000      10:00       7/07     295:00    268:00        27:00  
             XXX-XX-XXXX  XXXX, XXXXXXXX XXX          01   182:15   1.000      15:00      24/04     287:15    388:00         0:00  
             XXX-XX-XXXX  XXXXXX XXXXXXX              01    79:12   1.000      11:00      12/10     156:12    292:00         0:00  
             XXX-XX-XXXX  XXXXXX, XXXXXXXXXXXX XX     01    36:00   1.000       8:00       0/10      92:00    180:00         0:00  
             XXX-XX-XXXX  XXXXX, XXXXXX               01   101:00   1.000      13:00      15/10     192:00    340:00         0:00  
             XXX-XX-XXXX  XXXXXXXXXX, XXXXXXX XXXXX   01   113:30   1.000      11:00      10/06     190:30    292:00         0:00  
             XXX-XX-XXXX  XXXXXXXXXX, XXXXXXX XXXXX   01    64:00   1.000   11:00/ 13:00  14/08     147:00    340:00         0:00  
             XXX-XX-XXXX  XXXXXX, XXXXXXXXX           01    17:30   1.000       9:00       2/02      80:30    244:00         0:00  
             XXX-XX-XXXX  XXXXX, XXXXXXX              01   225:30   1.000      10:00       7/07     295:30    268:00        27:30  
             XXX-XX-XXXX  XXXX, XXXXXXX               01   141:30   1.000      11:00      12/02     218:30    292:00         0:00  
             XXX-XX-XXXX  XXXXX, XXXXXX               01    20:00   1.000      13:00      16/03     111:00    340:00         0:00  
N O T E:  *   
SERVICE TIME/MAXIMUM CARRYOVER FOR NON-MILITARY LWOP EMPLOYEES IS TO
 THE END OF THE FISCAL YEAR AND MAY HAVE TO BE RECALCULATED