USPS Reports Guide –
USPS Reports by Number –
Report 531 Employees by Job Classification
This report displays all employees as of the request date by job class including all active and on-leave employees during the date range.
The total for each Job Class is also displayed.
Report Criteria
| Category | Personnel Management |
|---|---|
| Distribution | Agency |
| Frequency | Upon Request |
| Form | 111 |
| Sort Sequence | Job Class |
| Page Break | Job Class |
| Parameters | HNKPM - End Date |
| Databases Used | HNK, HNH, HID |
| Selection Criteria | All employees who were active or on-leave as of the end date requested. To request report for September, agency must roll to the new FY before requesting the report. |
| Produce Output? | Yes |
| Request Screen | HNKPM |
| Posting Report? | No |
| Additional Notes | For employees with multiple jobs, the employee will be listed for each unique class number. If the employee is in multiple jobs with the same job class, the employee is listed with the organization code for the lowest job number within the job class. |
Report Headings
- AS OF HNK.PCEDT
- Displays the end date of the request period.
- Job Class HNH.JOBCLASS
- Displays the four digit job class code and title.
- EMPLOYEE SSN HNH.EMPLOYEENO
- Displays the employee's SSN.
- EMPLOYEE NAME HID.RPTNAME
- Displays the employee's name.
- JOB CLASS HNH.JOBCLASS
- Displays the employee's job class code.
- POSITION HNH.POSITION
- Display the employee's position number.
- CLASS DATE HNH.HPROMDATE
- Displays the date of the employee's last promotion, merit increase, one-time merit, or performance bonus. If the employee is not classified or has not received one of the above salary actions, this date will be the employee's hire date. This classification date is used to track the six months lapse required for awarding merit increases.
- ORG CODE HNH.ORGCODE
- Displays the employee's organization code.
- SALARY/HOURLY HNH.HSALARY, HNH.HHRLYRATE
- Displays the employee's current salary or hourly rate.
- GROUP/STEP HNH.ACTUALSTEP
- Displays the employee's pay group and, when applicable, the pay step.
- FLSA HNH.FLSASTAT
- Displays the employee's FLSA status.
- EEO HNH.JCEEOCODE
- Displays the employee's EEO category code.
- JOB CLASS TOTAL Derived
- Displays the total number of employees listed for a specific job class.
Sample Report
REPORT: 531 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: 444 xxxxx xxxxxx xxxxxxxxxx RUN DATE: XX/XX/20XX
EMPLOYEES BY JOB CLASSIFICATION RUN TIME: 15:35:48
AS OF 05/31/20XX
JOB CLASS: 0154 ADMINISTRATIVE ASST III
JOB CLASS SALARY/ GROUP/
SSN EMPLOYEE NAME CLASS POSITION DATE ORG CODE HOURLY STEP FLSA EEO
XXX-XX-XXXX xxxxxxx, xxxxx xxxxx 0154 50000013 11/01/20XX 00000550000 2,456.00 13/ 0 Q
XXX-XX-XXXX xxxxxxxx, xxxxxx x 0154 80000003 11/01/20XX 00000800000 3,072.16 13/ 0 Q
XXX-XX-XXXX xxxxxxxxx, xxxxx xxxxxxxxx 0154 8000TC17 03/15/20XX 00000800000 1,223.00 13/ 0 Q
XXX-XX-XXXX xxx xxx xxx 0154 30000003 04/01/20XX 00000300000 2,446.00 13/ 0 Q
XXX-XX-XXXX xxxxxxx, xxxxxxxxxxxxxx 0154 30000002 03/01/20XX 00000300000 2,261.00 13/ 0 C
XXX-XX-XXXX xxxxxxx, xxxxx xxx 0154 40000002 05/08/20XX 00000400000 2,500.00 13/ 0 C
XXX-XX-XXXX xxxxxxxx, xxxxx xxx 0154 50000012 11/01/20XX 00000550000 2,456.00 13/ 0 Q
XXX-XX-XXXX xxxxx, xxxxxxx 0154 10000003 11/01/20XX 00000100000 3,072.16 13/ 0 Q
XXX-XX-XXXX xxxxxxx, xxxxxxx xxx 0154 30000016 09/01/20XX 00000300000 2,446.00 13/ 0 Q
XXX-XX-XXXX xxxxxxx, xxxxx xxxxx 0154 30000014 11/24/20XX 00000300000 1,130.50 13/ 0 Q
XXX-XX-XXXX xxxxxx,xxxxxxxxxxxxx 0154 30000030 05/01/20XX 00000300000 18.15000 13/ 0 Q
JOB CLASS TOTAL: xx