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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USPS Reports Guide
Report 526 Electronic Approval Report

This report shows whether an agency's payroll was approved and by whom. It also indicates the type of payroll, frequency, tax deposit date, payment date, and period dates. If no action was taken on HSCU3, there will be no name, user ID, date, and time printed on the report. If a payroll fails in USAS, that will also be displayed.

Report Criteria

Category Payroll Administration
Distribution Agency, Comptroller of Public Accounts – Fiscal Management Division
Frequency Runs with final payrolls.
Form  
Sort Sequence  
Page Break  
Parameters HSCU1/HSCU3 – Final Payrolls
Databases Used HØC, HN6, HO6, HSC
Selection Criteria All final payroll requests on HSCU1 at the close of each day.
Produce Output? Yes
Request Screen  
Posting Report? No
Additional Notes This report does not print for agencies that do not require electronic approval (ELECTRONIC APP RQD field on HØCCF displays 0).

Report Headings

RUN TYPE HN6.RUNTYPE
Displays the type of payroll being processed.
FAFinal automatic supplemental
FRFinal regular
FSFinal supplemental
FCFinal constitutional per diem
FNFinal new hire supplemental
DOCUMENT NUMBER HN6.DOCNO
Displays the USAS number assigned to the payroll.
DOCUMENT TYPE DERIVED
Displays the value derived from the Run Type.
USAS EFFECTIVE DATE HN6.EFFDT
Displays the USAS effective date for processing the funds created during this payroll.
PAY FREQUENCY HN6.CTLPAY1
Displays the frequency of employees being paid.
DED PAY PD HSC.CTLDP
Displays the pay period of month.
1Monthly or semi-monthly
2Semi-monthly
PERIOD BEGIN DATE HSC.CTLBEGDT
Displays the beginning date of the pay period.
PERIOD END DATE HSC.CTLENDDT
Displays the ending date of the pay period.
PAYMENT DATE HSC.CTLCHKDT
Displays the date the funds will be made available to the employee.
TAX DEPOSIT DATE HN6.TAXLINKDT
Displays the date that taxes from this payroll will be deposited with the IRS.
HSCU1 HN6.INITACID
Displays the user ID of the person who entered the payroll request on HSCU1.
HSCU3 ACTION HN6.APPROVAL
Displays the type of action taken on HSCU3.
ACTION DATE HN6.ACTIONDT
Displays the date of entry on HSCU3.
ACTION TIME HN6.DATETIME
Displays the time of entry on HSCU3.
APPROVER USER ID HN6.APPRACID
Displays the user ID of the person who approved/disapproved the payroll on HSCU3.
NAME HO6.RPTNAME
Displays the name associated with the Approver User ID.
MESSAGE DERIVED
Displays a message that the payroll is accepted or rejected.

Sample Report

REPORT:   526                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:  1
AGENCY:   XXX                                   XXXXX XXXXX XXXXXXXXXXX XXXXX                                RUN DATE: XX/XX/20XX
                                               ELECTRONIC APPROVAL REPORT (HSCU3)                            RUN TIME: 12:06:15
                                                                                                                         
                                                                                                                         
                                                                                                                         
                                                                                                                         
*************************************************************************************************************************
                                                                                                                         
 RUN TYPE:  FR      DOCUMENT NUMBER:  XXXXXXXX      DOCUMENT TYPE:  FINAL REGULAR           USAS EFFECTIVE DATE:  01/23/20XX
                                                                                                                         
 PAY FREQUENCY        DED PAY PD        PERIOD BEGIN DATE        PERIOD END DATE        PAYMENT DATE        TAX DEPOSIT D
 -------------        ----------        -----------------        ---------------        ------------        -------------
    MONTHLY               1                01/01/20XX              01/31/20XX            02/01/20XX            02/02/20XX
                                                                                                                         
  HSCU1                                                         APPROVER                                                 
  UPDATE     HSCU3 ACTION       ACTION DATE     ACTION TIME     USER ID      NAME                                        
 --------   ---------------     -----------     -----------     --------     ----                                        
 JAH422      APPROVED            01/23/20XX       10:29:22       USER123      XXXXXXXX, XXXXXXXXXX                        
                                                                                                                         
 FINAL PAYROLL ACCEPTED                                                                                                  
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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