USPS Reports Guide –
USPS Reports by Number –
Report 509 Management to Staff Ratio Report
This report displays information required by the State Auditor's Office regarding the management to staff ratios based on FTE's in addition to employee count.
Report Criteria
| Category | Personnel Management | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Distribution | Agency | ||||||||||||||||||||
| Frequency | Upon Request; Monthly or Quarterly | ||||||||||||||||||||
| Form | |||||||||||||||||||||
| Sort Sequence | Detail – Organization Code, Management to Staff Indicator, Employee Name (Request options: D, 5, 6, 7, 8) Summary – First Level: Organization Code (Request options: S, 1, 2, 3, 4) |
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| Page Break | Organization Code (Request options: D, 5, 6, 7, 8) | ||||||||||||||||||||
| Parameters |
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| Databases Used | H0C, HNK, HNH, HID, HO9, H01, HNO, HOH | ||||||||||||||||||||
| Selection Criteria | All HNH records with an effective date greater than or equal to beginning of the fiscal year and less than or equal to the END DATE where the job class code is not excluded from reporting as defined on H7OU1. | ||||||||||||||||||||
| Produce Output? | Yes | ||||||||||||||||||||
| Request Screen | HNKPM – 10 Options – select one:
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| Posting Report? | No | ||||||||||||||||||||
| Additional Notes | Request indicators 1–8, produces information for the prior quarters. Corrections to the Management/Staff Ratio indicator can be made on HMPUE and HNHUE. Division titles are defined on HO9U1 and are specific to each agency. |
Report Headings
- AS OF HNK.PMEDT
- Displays the end date of the request period.
- ORGANIZATION CODE HNH.PMEDT
- Displays the employee's organization code.
- NAME HID.RPTNAME
- Displays the employee's name.
- SSN HNH.EMPLOYEENO
- Displays the employee's SSN.
- PRIMARY POSITION HNH.POSITION, HNH.PCPOSIND
- Displays the employee's position number. An * will print to the right of the position number if the employee was in multiple positions at the end of the reporting quarter. A ** will print to the right of the MSR indicator if the employee changed MSR indicators on the primary position during the reporting quarter.
- JOB CLASS/FUNC JOB CLASS HNH.JOBCLASS, HNH.ACTFUNCLS
- Displays the employee's state job class and (if specified) agency functional job class.
- MSR HNH.MSRIND
- Displays the management to staff ratio code that identifies the type of position the employee fills. The character in the field on the left side is H, M, S or N.
A second user-defined character can be used to further differentiate this indicator for Agency use.H Agency Head M Management S Supervisory N Staff - EMP TOT HRS/WORKED/PAI HOH.HRS/WORKED/PAI
- Displays the total number of hours worked/paid in the quarter for the employee in that position.
- TOTAL STAFF DERIVED
- Displays the number of employees in the Agency and in each Org Code and Division.
- TOTAL HOURS WORKED/PAID HOH.HRS/WORKED/PAI
- Displays the sum of the hours worked at the organizational level. First total shown reflects information for Total Staff. Remaining totals correlate to the MSR indicator immediately preceding the totals.
- H/M/S/N DERIVED
- Displays the number of employees assigned to each of the management to staff ratio indicators in the Agency and in each Org Code and Division.
- M/S RATIO HNH.MSRIND
- Displays the ratio of staff to management in the Agency and in each Org Code and Division.
USPS Calculations are: (N+S+M) / (S+M+H) = Ratio.
Sample Report
REPORT: 509 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: 04/17/20XX
00XXXX00000 MANAGEMENT TO STAFF RATIO REPORT RUN TIME: 15:59:56
AS OF 02/28/20XX
PRIMARY JC/ EMP TOT HRS
NAME SSN POSITION FJC MSR WORKED/PAID
XXXXXXXXXXXXXXXXX XXX-XX-XXXX 12340002 5226 N 520.00
XXXXXXXXXXXXXXXXX XXX-XX-XXXX 12340010 5226 N 520.00
XXXXXXXXXXXXXXXXXXX XXX-XX-XXXX 12340003 5226 N 22.00 *TERM 12/31/20XX*
-ORG CODE/ORG NAME
00XXXX00000/XXXXXXXXXXXXXX
TOTAL TOTAL HOURS H TOTAL HOURS M TOTAL HOURS S TOTAL HOURS N TOTAL HOURS
STAFF WORKED/PAID WORKED/PAID WORKED/PAID WORKED/PAID WORKED/PAID M/S RATIO
2 1,040.00 0 0.00 0 0.00 0 0.00 2 1,040.00 .000
ORG STAFF TERMINATED DURING QUARTER
1 22.00 0 0.00 0 0.00 0 0.00 1 22.00 .000
ORG TOTALS
3 1,062.00 0 0.00 0 0.00 0 0.00 3 1,062.00 .000