USPS Reports Guide –
USPS Reports by Number –
Report 194 Prepaid Tuition Detail Report
This report lists each employee who has a prepaid tuition deduction, the amount that was deducted, and the account number associated with the payment. It totals the deductions for all participating employees, which should equal the amount of the warrant issued with the payroll. Send both this report and the warrant to the Comptroller of Public Accounts – Texas Tomorrow Fund Division.
Report Criteria
Category | Payroll Administration | ||||
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Distribution | Agency | ||||
Frequency | Runs with payroll. | ||||
Form | 111 | ||||
Sort Sequence |
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Page Break | |||||
Parameters |
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Databases Used | H0C, H0H, H0M, H0B, HID, HNY, HNK | ||||
Selection Criteria | All employees with a prepaid tuition deduction taken on the payroll. | ||||
Produce Output? | Yes | ||||
Request Screen | HSRPT; HPRPT – Set up to run automatically with each payroll. | ||||
Posting Report? | No | ||||
Additional Notes | ** EDIT/REPORT RUN ** will display in the top left corner of the report if the report was produced from a trial/edit payroll. This report will generate twice only when a final payroll is rejected. Use the latest RUN TIME/DATE, which is found in the top right corner of the report. |
Report Headings
- DOCUMENT NUMBER H0H.ALPHACONS1
- Displays the USAS document number assigned to the payroll.
- EMPLOYEE SSN H0H.EMPLOYEENO
- Displays the last four digits of the employee's SSN.
- EMPLOYEE NAME HID.RPTNAME
- Displays the employee's name.
- PAY PERIOD MO/YR DERIVED H0H.PERIODEND
- Displays the requested pay period. If you have more than one prepaid tuition deduction, each one is displayed on a separate line of the report.
Note: If an employee is paid semimonthly, the prepaid tuition deduction is deducted from the second payment of the month. If an employee is paid monthly, the prepaid tuition deduction is deducted every pay period.
- ACCOUNT NUMBER HNY.CASENO
- Displays the account number of the employee's benefactor for the prepaid tuition deduction.
- AMOUNT DEDUCTED H0M.DEDAMT(59)
- Displays the prepaid tuition deduction for the corresponding pay period and account number.
- EMPLOYEE TOTAL DERIVED
- Displays the total amount deducted from the employee's pay for the pay period, if multiple deductions are taken.
- DOCUMENT TOTAL DERIVED
- Displays the total amount deducted from all employees' pay for the document.
- AGENCY TOTAL DERIVED
- Displays the total amount deducted from all employees' pay for the agency.
Sample Report
REPORT: 194 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1 AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/20XX PREPAID TUITION DETAIL REPORT RUN TIME: 22:21:21 DOCUMENT NUMBER 84084FR1 EMPLOYEE PAY PERIOD ACCOUNT AMOUNT SSN EMPLOYEE NAME MO/YR NUMBER DEDUCTED XXX-XX-XXXX XXXXXXX, XXXXXXXX X 08/04 XXXXXXXXXX 115.53 XXX-XX-XXXX XXXXXXX, XXX X 08/04 XXXXXXXXXX 179.00 08/04 XXXXXXXXXX 140.00 EMPLOYEE TOTAL 319.00 XXX-XX-XXXX XXXXX, XXXXX X 08/04 XXXXXXXXXX 98.27 XXX-XX-XXXX XXXXXX, XXXXXXX X 08/04 XXXXXXXXXX 173.00 DOCUMENT TOTAL 705.80 AGENCY TOTAL 705.80