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USPS Reports Guide –
USPS Reports by Number –
Report 158 Leave Rollover Exception Listing

Report 158 is only run at fiscal year-end, and can only be run after all August transactions and reports have been completed; however, it must run prior to January 1. Only run this report once. An online fatal will occur if the report has already posted. This report does the following:

  • Creates HM8U2 (Employee Leave Balance) records with the carry-forward balances for vacation, sick, comp time, administrative, holiday comp, overtime and extended sick leave.
  • Creates blank HMCU1 (Employee Leave Accruals) for the new fiscal year.
  • Converts any excess vacation time to sick time and creates VCC and SLC transactions on HM9U1 (Employee Leave Request) effective September 1.

Note: The vacation ending balance will not equal the vacation beginning balance if time has been converted. The difference will be the converted time.

  • Creates HMOU2 (Sick Leave Pool Balance) with the carry-forward balance for the agency.
  • Identifies leave in requested status. Report 158 will not roll over an agency's records if any VC, SL, SA, OHOL, transfer in or transfer out leave for the current year is still in requested status.
  • Report 158 produces an output indicating the FY roll was successfully completed or errors occurred.

Report Criteria

Category Leave Accounting
Distribution Agency
Frequency Annually at Fiscal Year-End
Form 111
Sort Sequence Emp SSN, Leave Type
Page Break  
Parameters
  • H0I01 – Current processing date
  • HPRLA – SSN MASK
Databases Used H0B, H0C, HM8, HM9, HMA, HMB, HMC, HMO, HNH, HNK, HPR, H7O, H0I
Selection Criteria All active and on-leave employees, as of September 1 of the current calendar year.
Produce Output? Yes
Request Screen HSRPT
Posting Report? Yes
Additional Notes

Prior to running Report 158, agencies should run Report 196 – Posting Report.

Report 567 can be run on the same night as Report 158, and will display vacation hours that were converted to sick hours.

The Leave Report Options (HPRLA) screen can be used to mask the Social Security number (SSN).

Employees with a job class type equal to S (substitute teacher ), M (member employee), P (per diem board member), C (compensatory per diem), or R (retired judge) are excluded. Additionally, employees with an EEO code on the HNHU1 equal to E (elected officials) are also excluded.

Sample Report

    
   REPORT:   158                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:     1     
   AGENCY:   xxx                                     xxxxx xxxxxxxx xxxxxxxxxx                                  RUN DATE: XX/XX/20XX
                                                  LEAVE ROLLOVER EXCEPTION LISTING                              RUN TIME: 11:02:37  
                                                                                                                                    
                                                                                       TERM       EMP                               
 EMP SSN      EMPLOYEE NAME                   ORGANIZATION  ACTY ST START DATE  HOURS  DATE      STATUS EXCEPTION REASON            
                                                                                                                                    
 xxx-xx-xxxx  xxxx, xxxxx xx                  00000100100   CT T  R 08/24/20XX   16:00             01                               
 xxx-xx-xxxx  xxxxx, xxxxxx x                 00000200100   CT E  R 11/09/20XX    8:00             01   
                           
LEAVE ROLLOVER TO FISCAL YEAR 20XX WAS SUCCESSFUL