USPS Reports Guide –
USPS Reports by Number –
Report 053 Hourly Adjustment Process for Actual Time Worked
This report adjusts accruals for hourly employees. When leave is first accrued at the beginning of the month (usually by Report 156), hourly employees accrue according to the number of hours the system expects them to work (based on the FTE). Once all hourly payrolls (both regular and supplemental) have been run for a month, run Report 053 to adjust the accruals (if needed) based on hours actually worked as found on H0HU1. If an employee did not work all regularly scheduled hours, Report 053 will reduce the employee's accruals on HMCU1 proportionally.
For part-time hourly employees who worked more hours than normal, accruals will be increased; however, a part-time employee cannot accrue more leave than a full-time employee.
Note: If the hourly employee's accrual flag is not an A on HMCU1 at the time Report 053 is run, the employee leave accruals will not be adjusted by Report 053.
Report Criteria
| Category | Leave Accounting | ||||||
|---|---|---|---|---|---|---|---|
| Distribution | Agency | ||||||
| Frequency | Monthly | ||||||
| Form | 111 | ||||||
| Sort Sequence |
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| Page Break | |||||||
| Parameters |
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| Databases Used | H0B, H0C, H0H, HID, HM8, HMB, HMC, HMD, HNH, HNK, HMP, HPR | ||||||
| Selection Criteria | All hourly employees (Pay type = hourly on HMPHR), who are active or terminated with a date greater than or equal to the LA WARRANT END DATE. | ||||||
| Produce Output? | Yes | ||||||
| Request Screen | HSRPT | ||||||
| Posting Report? | Yes – when accrual adjustments are needed. | ||||||
| Additional Notes | The Leave Report Options (HPRLA) screen can be used to mask the Social Security number (SSN) and to select a valid sort option. |
Report Headings
- ACCURAL MONTH HNK.LVPRDT
- Displays the month for which accruals were being adjusted.
- WARRANTS HNK.LAWARRST, HNK.LAWARREND
- Displays the warrant ranges for which the adjustments were being made.
- ORGANIZATION HNH.ORGCODE
- Displays the employee's organization code.
- EMP SSN HMC.EMPLOYEENO
- Displays the employee's SSN (masked or entire SSN will display depending on the HPRLA selection).
- EMPLOYEE NAME HID.RPTNAME
- Displays the employee's name.
- POSITION HNH.POSITION
- Displays the employee's primary position number.
- SERVICE DERIVED
- Displays the years and months the employee has worked for the state based on time worked at the current agency and all prior state service entered on HN8U1.
- LEAVE TYPE HMCU1
- Displays the leave type that was adjusted.
SL Sick leave VC Vacation leave - INITIAL ACCR HMC.MMMLSACCR, HMC.MMMVCACCR
- Displays the amount of leave first accrued for the employee on HMCU1.
- ESTIM HRS DERIVED
- Displays the number of hours the employee was supposed to have worked based on the FTE and the total number of hours in the month.
- ACTUAL HRS DERIVED FROM H0HU1
- Displays all of the hours worked by the employee during the month (H0H regular hours + overtime + shift + compensatory time).
- AUTH ACCR DERIVED
- Displays what the employee should have accrued based on hours actually worked.
- ADJUST HRS DERIVED
- Displays the difference between the initial accrual amount and the authorized accrual amount.
- BEFORE BALANCE HM8.FYTDBAL
- Displays the employee's leave balance before the change.
- AFTER BALANCE HM8.FYTDBAL
- Displays the employee's leave balance after the change.
Sample Report
REPORT: 053 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXX XXXXXXXX XXXXXXXXXX XXXX RUN DATE: XX/XX/20XX
HOURLY ADJUSTMENT PROCESS FOR ACTUAL TIME WORKED RUN TIME: 2:00:00
ORGANIZATION EMPLOYEE NAME LEAVE INITIAL ESTIM ACTUAL AUTH ADJUST BEFORE AFTER
EMP SSN POSITION SERVICE TYPE ACCR HRS HRS ACCR HRS BALANCE BALANCE
00000100100 XXX-XX-XXXX XXXX, XXXXX SL 5:00 110.00 20.00 0:55 4:05- 30:15 26:10
00000100 01/03 VC 4:00 :48 3:12 28.06 24:54