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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USPS Reports Guide
Report 014 Deductions Not Taken Register

This report displays all deductions for employees in the current pay period including terminated employees whose pay was insufficient to cover their scheduled deductions.

All deductions are listed together by employee.

Report Criteria

Category Payroll Administration
Distribution Agency
Frequency Runs with payroll.
Form 111
Sort Sequence
Options HØXCR Sort
Employee Number
1
Page Break  
Parameters  
Databases Used HØB, HØC, HØH, HID, HØV, HØM, HNP, HSC
Selection Criteria All employees on payroll where HØH.DEDNTKNSW equals 1. Employees with HØB status of 1, 2 or 3 who have a deduction not taken will be included.
Produce Output? Yes
Request Screen HPRPT – Set up to run automatically with each payroll.
Posting Report? No
Additional Notes ** EDIT/REPORT RUN ** will display in the top left corner if the report was produced from a trial/edit payroll. This report will generate twice only when a final payroll is rejected. Use the latest RUN TIME/DATE, which is found in the top right corner of the report.

Report Headings

EMPLOYEE NAME HID.RPTNAME
Displays the employee's name.
EMPLOYEE NO. HØB.EMPLOYEENO
Displays the employee's SSN.
DEDUCTION HØM.DEDNTAKEN
Displays each deduction which could not be taken for the employee.
TOTALS DERIVED
Displays the total amount of deductions not taken for the employee.
COMPANY TOTAL DERIVED
Displays the deduction name and the total amount of each deduction for the agency.
DEDUCTION TOTALS DERIVED
Displays the total amount of deductions not taken for the agency.

Sample Report

    REPORT:    14                             UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM                             PAGE:     1    
    AGENCY:   XXX                                  XXXXXXXXXXX XX XXXXXX XXXXXXXX                               RUN DATE: XX/XX/20XX
                                                    DEDUCTIONS NOT TAKEN REGISTER                               RUN TIME: 22:12:28 
                                                                                                                                    
                         EMPLOYEE NO.                                                                                               
                                                                                                                                    
                         XXXXXXXX X     STHEALTH    AD&DFLEX    DENTFLEX    DISSHORT     DISLONG    DEP LIFE    401KLOAN            
XXXXXXX X XXXXXXX                         343.48        6.00       21.03        9.60       38.04        1.51      209.09            
                                                                                                                              TOTALS
                                                                                                                              628.75
                                                                                                                                    
                         XXXXXXXX X     STHEALTH    AD&DFLEX    DENTFLEX    OPTLFLEX    DISSHORT     DISLONG    MEM DUES            
XXXXXX X XXXXXXXXX                        343.48         .30        6.72       17.67        9.60       32.70        6.00            
                                                                                                                              TOTALS
                                                                                                                              416.47
                                                                                                                                    
                         XXXXXXXX X     MED CARE                                                                              TOTALS
XXXXX X XXXXXXXXX                         625.00                                                                              625.00
                                                                                                                                    
                         XXXXXXXX X     STHEALTH    AD&DFLEX    DENTFLEX    OPTLFLEX    MED CARE    DISSHORT     DISLONG             
XXXXXXXXX X XXXXXX                        343.48        6.00        6.72       10.08       37.00        7.41       16.21            
                                        401KLOAN     SAVINGS                                                                  TOTALS
                                          145.58      120.00                                                                  692.48
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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