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USPS Process Guide – Chapter 8 – Payroll Processing
HSCU3 – Electronic Approval/Release Processing

Screen: HSCU3
Prerequisites: A final payroll was entered on HSCU1. User must have security access to approve/disapprove on HO6SG. Agency is electronic approval agency.
Key Fields: AGENCY, PAGE NO
Step Action
1
Access HSCU3.
2
Enter R in the SUBCOMMAND field.
3
The following fields display the HSCU1 information:
AGENCY (Key)
PAGE NO (Key)
Each screen should have a different page number.
CTL PY1/PY2 (Display)
70 Semimonthly
90 Monthly
DED PAY PERIOD (Display)
1 First pay period (first semimonthly and monthly)
2 Second pay period (second semimonthly)
RUN TYPE (Display)
FR Final regular payroll
FS Final supplemental payroll

Note: A final payroll processes through USAS.

PERIOD BEG DT (Display)
Indicates the date the pay period begins. This date should be the 1st or the 16th of the month.
PERIOD END DT (Display)
Indicates the date the pay period ends. This date should be the 15th or the last day of the month.
WARRANT DATE (Display)
Indicates the payment date for this payroll.
DOCUMENT NUMBER (Display)

USPS assigns the first five characters of the document number to each payroll. These numbers populate this field when the screen is processed. The last three characters are user-defined and are entered in the AGY DEFN field.

Position 1 of the document number is always 8. The numbers in each of the remaining positions reflect the following information:

Position 2
Last digit of the calendar year
Positions 3, 4
Pay period month (two digits)
Position 5
Run type
1 Trial semimonthly
2 Final semimonthly
3 Trial monthly
4 Final monthly
5 Trial supplemental
6 Final supplemental
Positions 6, 7, 8
Agency-defined as specified below
AGY DEFN (Display)
A user-defined, alphanumeric value to uniquely identify the document number. (For example, FR1 = first final regular, RT2 = second regular trial, SF1 = first supplemental final.)
USAS EFFECT DATE (Display)
System assigns the date payroll posts to USAS.
4

Enter the following field as required:

A/D (Required)

After final payroll successfully processes through USAS, USPS reads the Electronic Approval Central Profile Table and prints the user ID, electronic signature name, date, and time on Report 997, which is the record of the electronic approval.

Blank field Not approved
A Approved
D Disapproved

Note: Only pertains to final payrolls. Once a final payroll has been approved on HSCU3, additional changes or LOAs may not be allowed. If changes are required for this payroll: disapprove the payroll on HSCU3, enter the changes and then re-approve the payroll on HSCU3.

5
Press Enter to process the transaction.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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